Sam Stace Email & Phone Number

Auckland, New Zealand

Auckland, New Zealand

Auckland, New Zealand

Auckland

• Prepare billing, check correct project statuses in Project Console, organise timetable, • Run regular check and clean-up of Projects with no activity;• Maintain billing spreadsheets transferring information from Project Mangers input on WIP, ETC, EAC, invoice details, accruals and deferrals;• Ensure WIP is reduced when projects are invoiced;• Track payments of supplier invoices;• Maintain accrual and deferral information;• Prepare inter-department transfers and invoice… Show more • Prepare billing, check correct project statuses in Project Console, organise timetable, • Run regular check and clean-up of Projects with no activity;• Maintain billing spreadsheets transferring information from Project Mangers input on WIP, ETC, EAC, invoice details, accruals and deferrals;• Ensure WIP is reduced when projects are invoiced;• Track payments of supplier invoices;• Maintain accrual and deferral information;• Prepare inter-department transfers and invoice details for Profit Centre Manager to approve;• Collate timesheets from internal departments;• Help with preparation of draft accounts;• Update invoice values on Project Console after billing;• Ensure individual resource plans are up-to-date and reflect what has been allocated to team members;• Be the central contact point for all project / resource requests;• Prepare project / resource information for regular Programme review meetings;• Regular consolidation of long-term Programme resource plans with other resource requests and prepare information for Management / Resource Planning meetings – under and staff over-allocations; unallocated project resource requests;• Provide administrative support to Managers / Team Leaders;• Organise team meetings;• Manage expenses;• Align Project Console information with other project data such as Programme reports, sales pipeline;• Assist with maintenance of staff records such as annual review dates, up-to-date CV’s, certifications;• Chase-up SoW delivery / peer review and commercial approval;• Maintain overviews of programmes of work for major clients;• Assist in chasing Programme updates.• Organise / request Purchase Orders where required • Management Reporting Show less

Auckland

• Tracking and reporting budget vs. actuals to enable the Project Manager to accurately ascertain progress against the project plan and to identify potential issues requiring remedial action• Project financial reporting and analyzing• Updates project management tools to reflect project status• Facilitate project meetings and update meeting minutes and agenda• Facilitate project quality analysis meetings/workshops• Schedules Quality and Baseline Verification… Show more • Tracking and reporting budget vs. actuals to enable the Project Manager to accurately ascertain progress against the project plan and to identify potential issues requiring remedial action• Project financial reporting and analyzing• Updates project management tools to reflect project status• Facilitate project meetings and update meeting minutes and agenda• Facilitate project quality analysis meetings/workshops• Schedules Quality and Baseline Verification Audits• Tracks audit non-conformances to closure• Maintains resource plan• Maintains estimating parameters (for umbrella projects)• Maintains project workbook (including archiving)• Maintains issues / risks / assumption logs• Performs defect tracking and monitoring• Updates project schedule with effort and cost data• Provides PM Support• Facilitates Post Project Milestone Reviews• Performs Metrics collection and analysis • Assists with Project Planning• Assist with Schedule Development• Assist with Estimate Development Show less

Auckland

• Project and resource planning and tracking • Set up and maintenance of Microsoft Project Plans and Gantt Charts • Budget analysis and reporting• Taking and distribution of agenda’s and meeting minutes • Writing process documentation and trouble shooting guides• Creating XML and MathML documents and uploading to the e-asTTle website• Setting up computer profiles for new users• Hardware and Software Installations • Daily data back ups and restores• Server… Show more • Project and resource planning and tracking • Set up and maintenance of Microsoft Project Plans and Gantt Charts • Budget analysis and reporting• Taking and distribution of agenda’s and meeting minutes • Writing process documentation and trouble shooting guides• Creating XML and MathML documents and uploading to the e-asTTle website• Setting up computer profiles for new users• Hardware and Software Installations • Daily data back ups and restores• Server monitoring and troubleshooting• e-asTTle Questionnaire sent to all schools involved in the pilot and collating results• Creating Purchase Orders, ordering goods and services• Coordinating team building and events between project staff and contractors• Personal Assistant to Project Director • Liaising with Clients and Contractors • Co-coordination of office relocation• Refurbishment of Corporate Boardroom• Rebranding and design of business cards and stationery• Floor Fire Warden Show less

Wellington

• Assisting Manager and Business Analyst with Budgets• Diary management for manager • Set up electronic filing and bring up system for manager • Booking domestic and international travel and accommodation• Report writing and writing procedural documentation• Collecting, processing, storage, reporting and distribution of office information• Organising participants, meeting venues and catering• Word processing including formatting of documents for manager and four team… Show more • Assisting Manager and Business Analyst with Budgets• Diary management for manager • Set up electronic filing and bring up system for manager • Booking domestic and international travel and accommodation• Report writing and writing procedural documentation• Collecting, processing, storage, reporting and distribution of office information• Organising participants, meeting venues and catering• Word processing including formatting of documents for manager and four team leaders plus 30 staff• Entering leave, personal data and training records into the Human Resource Information System • Raising, approving, dispatching purchase orders• Collate weekly and monthly reports• Collate and maintain yearly work plan• Maintaining and updating internal intranet website – HTML• Coordinating stationary orders as well as maintaining stationary and filing areas• Organising team building events for 72 staff• Recording incoming/outgoing written communications• Answering incoming calls, listening to requests from internal and external customers and responding appropriately• Participate and assist with the production of personal annual performance and development plan• Assisting with logging, monitoring and the solution of support calls with the developers of the rates and water billing system• Provide a timely and professional reception service for the unit members when required by greeting and guiding visitors to the work area • Establish and maintain effective and co-operative internal/external relationships with groups and individuals Show less