Sam Wittig Email & Phone Number

Greater Seattle Area

Act as point of contact for all billing related activities, including interfacing with clients, processing invoices and payments, tracking staffing projections and contract statuses, and assisting project managers and the financial controller in various projects such as budget monitoring and reconciling monthly bank statements. • Provide timely, accurate invoices to customers, including generating invoices for retainers. • Maintain accurate updated project tracking documents at all times • Assist Project Managers with project billing questions/issues • Respond to client questions about billing and provide routine reports to clients if requested • Monitor AR Aging, send monthly statements to past due clients • Maintain current, accurate billable vs non-billable time in Quickbooks system • Work with staff to assure consistent & accurate time entry & provide training if needed • Enter credit card activity into Quickbooks from the monthly statement and update use taxable report • Reconcile monthly bank statements using Quickbooks system. • Created and implemented staffing tool for entire company • Work with employees to track all project time and input monthly updates for staffing projections • Build reports for project managers tracking hours projected and fee remaining. • Assist Controller to generate monthly financial reports

Lmn Architects

Effectively and efficiently provide high-level administrative and accounting support to partners, principals, and project teams at an internationally known architecture firm focusing on museums, civic buildings, and high-rise structures. • Maintain and regularly audit a budget of $65+ million for project team and consultants. • Process and correct consultant invoices from 15+ companies monthly. • Prepare and execute consultant contract documents, track proposals, and insurance requirements. • Act as point of contact for all incoming and outgoing construction documents for project team. • Update staffing for 160+ employees weekly, incorporating time off and project reassignments. • Obtain and renew architectural licenses in all 50 states and internationally for 9 partners and overall firm. • Liaison for project administrators, coordinating hiring process, training, and general support of team. • Skillfully arrange complex travel to job sites throughout the United States and international conferences. • Oversee 12 meeting room calendars, confidently coordinating board meetings and last minute requests. • Accurately process expense reports for 160+ employees, including 9 partners. • Coordinated and executed entire office move during office remodelling. • Assist in all employee desk moves for team changes and relocations.

Greater Seattle Area

Acted as liaison between department head and Space Needle Operations, assisted department head, and provided detailed information and excellent customer service to guests. • Assisted director in employee and team meeting scheduling, and implementing meeting agendas. • Trained all new employees and acted as a resource to other departments regarding elevator operations. • Scanned tickets and facilitated quick and orderly movement of guests into the elevators. • Graciously answered questions and assisted guests by finding solutions to various issues. • Ensured each guest had an enjoyable and memorable trip to the Space Needle.

Williamsburg Va

Responsible for an array of administrative duties, including customer service, answering phones, travel planning, floor set organization and assisting with the sale of furniture and client consultations. • Handled the scheduling of client appointments in the store and deliveries of furniture. • Arranged travel for owners and store manager for conferences throughout the country. • Maintained an extensive filing system of client and vendor information to facilitate future collaborations. • Assisted in the composition and editing of ads, news articles, and letters to vendors and clients. • Acted as point of contact for vendors regarding orders and shipments.

Salem, Va

Aided students with writing techniques to improve over-all writing skills by creating memorable and engaging strategies for writing application. • Greeted all students who visited the Writing Center. • Edited student work for grammar and content. • Tracked student usage and feedback to determine worth of Writing Center. • Aided Writing Center Director with workshop implementation. • Communicated with professors on student progress and a summary of their visit.

Salem, Va

Supported the Director in managerial duties and office work, including scheduling, planning and maintaining calendar of events for staff and for student visitors, as well as conducting long term research on required visits to the Writing Center. • Scheduled travel for director and employees for conferences around the country. • Implemented trainings, classes and tutor schedules when director was away. • Acted as point of contact for professors and college employees requesting assistance and trainings. • Assisted new students in setting up accounts with the Writing Center and scheduling appointments. • Ordered supplies for the Writing Center and maintained budget. • Presented at national and regional collegiate Writing Center conferences on the results of research.

Acted as receptionist, liaison and executive assistant to the director of the Humane Society while presenting a professional and warm environment to visitors of the animal shelter. • Assisted Director in scheduling and prepping for board meetings. • Assisted in scheduling training sessions, and helped train new hires and volunteers. • Maintained complex database of animals, adopters, potential adopters, fosters, and surrenders. • Graciously answered phones and assisted customers. • Set and maintained appointment book, and prepared all adoption paperwork. • Participated in daily cleaning, care, and medical needs of various breeds of animals at the shelter. • Acted as liaison with local vets to coordinate animal care and spay/neuter efforts.