Shares Dematerialization & Annual General Meetings • Managed the process of shares dematerialization, ensuring compliance with regulatory requirements, and facilitating smooth transitions for shareholders.• Coordination with depository to ensure completion, accurate and timely dematerialization of shares.• Implemented and managed a database system to track shareholder information and share movements.• Regular reporting to regulatory authorities and management.• Maintain accurate and up-to-date records of shareholders' information, ensuring all transactions and changes are promptly recorded.• Acted as a primary point of contact for shareholders, depository participants, and regulatory bodies, addressing and resolving issues related to unit.• Coordinate the logistics and communication for Annual General Meetings, ensuring shareholders are invited and can participate effectively.• Prepared and distributed AGM notices, proxy forms, and other relevant documentation to shareholders.• Manage Attendees & Quorum Reporting IPO Management• Handled investor inquiries and provided ongoing support to ensure a positive investor experience.• Utilize IPO TTS system to manage subscription and funds processing.• Updating system with the latest technology and integrate new tools to improve operational efficiency and accuracy.• Developed and managed IPO processes.• Managed communication & subscription processing for smooth execution of IPO activities.• Regulatory Reporting & Recording. Administrative Officer• Provide efficient and professional administrative support to the Head of Capital Market & Issuer Services.• Plan and schedule meetings, respond to various inquiries both external & internal and managing communications via e-mail, phone calls, etc.