Samantha Coolman Email & Phone Number

Chinquapin, Nc, Us

Touring

In addition to being the Live Event Manager for SuperMotocross, I have taken on the responsibility of producing our Race Day Live show. Event Production: Direct all in-venue live event production including Race Day Live streaming on Peacock and in-venue from concept to execution, including scriptwriting and content creation.Team Coordination: Collaborate with talent, technical crew, and venue staff to ensure seamless event execution.Content Management: Oversee the creation, review, and timely delivery of video and graphic content.Opening Ceremonies: Plan and execute opening ceremonies, coordinating rider reveals and special segments.Technical Oversight: Coordinated technical components such as LED displays, sound systems, and spotlights.Guest Coordination: Organize guest interviews, ensuring smooth logistics and necessary credentials.Leadership: Direct rehearsals and live shows, ensuring synchronized team efforts and execution.Logistics Management: Handle booth assignments, room setups, and venue-specific requirements.Additional Duties: Include Global Partnership requirements in-show, PR requests, and VIP activations.Achievements:- Improved event production processes, leading to more efficient workflows.- Enhanced audience engagement through innovative content and well-executed live show elements.

Touring

• Collaborate with Senior Live Event Manager to conceptualize and execute compelling elements for Supercross and SuperMotocross live events.• Strategic and creative development of live show race format, ensuring both alignment with overarching event goals and support for various departmental needs.• Effectively bridge live event production with broadcast operations to deliver seamless and engaging experiences.• Work closely with graphics designers and videographers to integrate brand uniformity throughout the live event.• Coordination of Honor Guard, Spotlights, and other special elements for opening ceremonies.• Use critical thinking to break down problems, evaluate solutions and make decisions.• Main point of contact for the production needs in coordination with the venue.• Submit RFQ when supplemental a/v gear is necessary• Write and maintain the rundown week-to-week in ShoFlo with current storylines after each race.• Produce/Direct the in-venue production from the OB truck.

Touring - National/Internationally

• Led production for 30+ Supercross and Monster Jam international events per year, ensuring top-tier execution and audience engagement• Produced and directed the live events, balancing artistic vision with safety protocols, including diverse elements such as Pit Parties and Sponsor Activations• Central technical contact, advancing production requirements with precision for seamless venue and vendor collaboration• Maintained budget integrity for production elements• Maintained evolving talent scripts and developing event storylines• Managed NBCSN broadcast coordination, optimizing production for televised events with strategic camera and audio placements• Directed venue staff, ensuring flawless event execution and partnership fulfillment• Created SOPs for advancing international event production, enhancing global event consistency.

United States

• Orchestrated medium to large-scale live AV productions, managing multiple speakers, original graphics, and attendee groups ranging from 500 to 3,000+• Served as the primary technical point of contact for vendors and clients during live events, ensuring requirements were met, acting as the show-caller for event cues as needed• Executed major virtual events, coordinating both pre-recorded and live segments for audiences in the thousands, and oversaw deliverable management and event timelines• Developed familiarity with virtual platforms, crafting event run sheets and handling speaker scheduling• Implemented cost-control measures and developed organizational tools to manage event expenditures and operations• Led collaboration efforts with team members and external partners, aligning project timelines and delegating tasks to fulfill event objectives efficiently.

Provincetown, Massachusetts, United States

• Conducted site visits across 7+ venues and coordinated with 9+ international shows to ensure fidelity to producers' visions• Assessed and optimized production requirements for each venue, including technical aspects like lighting and sound• Streamlined processes and facilitated cross-departmental meetings to boost efficiency and communication• Led a 15+ member production team, overseeing staffing and operations for events from setup to breakdown• Managed equipment logistics, from cost estimation to procurement and delivery, ensuring budget adherence• Updated production schedules in 2022 to adapt to changing conditions, enhancing operational agility• Orchestrated a comprehensive festival schedule, unifying 13-15 calendars for effective team collaboration• Conducted daily briefings, supported inter-departmental needs, and ensured the return of all borrowed or rented items.• In 2022 realigned production schedules/benchmarks to factor in changing conditions such as materials shortages and evolving designs.

Provincetown, Massachusetts

- Attend site visits of 6+ venues notating anything for production, and possible producer requests.- Pre-festival conference calls with 8+ show producers internationally to ensure each producers vision is properly executed onsite and expectations are set for onsite arrival.- Created and maintain inventory of 2 storage units that contain elements for festival production/front of house.- Managing a conflict calendar for entire production staff of 15+ people to coordinate all pre-festival meetings.- Coordinating with production manager to provide required manpower for load-in/strike, as well as, ensuring efficient work of production staff to achieve all department goals.- Prepare and administer daily call sheets for production department staff, including 5 department heads, and 2 cargo van schedules.- Maintain production and meeting reports to help senior leadership make accurate operational plans and decisions.

Provincetown, Ma

- Primary staff member interacting with venue owners and assigned productions, ensuring needs of each production and venue owner were satisfactorily met.- Worked with Producing Director, Production Manager, and Festival Supervisors to fulfill needs for assigned productions.- Managed time in assigned venue for all artist and production staff.- Designed lighting using Elation, a DJ platform, to work as theatrical lighting.- Coordinated with front of house manager to ensure shows stayed on time.

- Private and Public events such as: Weddings, Fashion Shows, Parties, Musicals, Festivals, Benefits & Fundraisers.

Greenville, North Carolina, United States

Stepped back to focus on producing, still working on an as needed basis.

Greenville, North Carolina

• Collaborated with news teams to produce dynamic, high-rated broadcasts• Operated advanced digital production tools including Ross Overdrive and Vizrt in an all-digital setting• Managed content for WITN's digital outlets and monitored live broadcasts• Worked master control as needed, downloading/uploaded content, checking traffic control and rolling commercials• Oversaw the upkeep of studio equipment, including lights, cameras, and sets• Performed additional duties like teleprompting and floor directing as needed• Adapted to remote and on-site work arrangements during the pandemic.

Wilmington, North Carolina, United States

• • 'Cultivated a positive community reputation with a focus on customer satisfaction and maintaining strong client bonds• Orchestrated daily operations for a team, adapting to variables like weather and travel• Streamlined project initiation, including the creation of RFPs and RFQs, enhancing overall efficiency• Managed daily service delivery and monitored deliverables• Scheduled regular maintenance and repairs• Allocated tasks to employees based on their skills and professional development• Provided on-site production leadership as needed• Utilized technology for creating detailed property measurements and floor plans• Systematized project documentation and financial operations, including payments and payroll processing• Upheld a culture of respect and assistance across the organization.

Wilmington, North Carolina Area

-Using various tools & software to create Property Measurements & Floor Plans-Assisting the Lead Photographer/Videographer with Property & Equipment Prep-Property Prep including: moving household items & lighter furniture to ensure good shots for photographer-Sending, organizing & archiving projects-Reviewed images and selected best frames to present and edit.-First Draft & Final Draft Photo Editing of photo sets in Lightroom

Cape Cod, Ma

Greater New York City Area

• Acted as the central coordinator for 14 festival shows, liaising with FringeNYC staff and venue owners for smooth operations.• Managed shared resources, storage, and compliance with NYC Fire Code.• Directed load-ins, technical rehearsals, and strikes for all shows.• Trained in FringeNYC branding and policies, communicated guidelines to participants via Salesforce and in-person.• Served as house manager, ensuring timely venue operations and policy adherence with a customer-focused approach.• Maintained venue integrity, working closely with owners for space care.• Conducted daily checks of equipment and lighting setups.

Essex, Ct

-Maintaining one of two trains each with 2 performances per night to the "North Pole". -Ensuring sound quality throughout the performance in all 8 train cars. -Reset between trips and fix any issues.-Help to seat each train car when needed.

Greater New York City Area

- Assisted in upkeep of event spaces where it related to Audio, Video, or Lighting. - Performed site visits with sales, to understand client needs and requirements. - Worked with sales team to design and prepare all aspects of more than 20 events according to scope, including the creation of gear pull sheets, crew lists and plots. - Supervised freelance technical crews of 25+, providing instructions on what was expected for each job. - Coordinated with other vendors and the client to ensure a smooth onsite working environment. - Managed quality, timing, and budgetary guidelines to deliver client satisfaction on every job. - Had constant communication with clients and event designers, updating them as needed.- Onsite client and vendor contact answering operational and production questions. - Completed and maintained records, documents and reports, including P&L margins. - Attended workshops to maintain a working knowledge of current equipment.

Titusville, Fl

-Helped run family owned restaurant -Menu Planning, Recipe Development, Buying -Website & Social Media Management -POS Training -Marketing, Franchise Development/Branding -Payroll and Labor Control Costs

Theatre By The Sea

Summer Stock Theatre-Worked directly with the Company Manager to provide support for current productions while simultaneously offering production assistance for upcoming shows.-Arranged local transportation for company members, as well as drove a 15 passenger van.-Assisted with the planning of events & catering.-Occasionally covered shows for front of house as an usher or in the box office.-Performed various administrative functions, including filing paperwork, delivering mail, sorting mail, office cleaning and bookkeeping.

Seasonal Job