Sambath Pen Email and Phone Number

SUN System Administration:• Ensuring daily operations and security of the system• Performing monthly back-ups• Maintaining and analyzing coding structure• Checking and verifying transactions input to the system to ensure accuracy and consistency• Verifying KHANA asset database and general ledger• Reporting any coding errors/queries to relevant Senior Finance Officers for correction• Conducting balance sheet reconciliations for certain groups of accountsFinancial Analysis:• Performing analysis of financial data organization-wide and reporting key findings to KHANA management team• Working with relevant budget holders to review financial performance, produce management accounts, provide justification for variances, and make recommendations to improve overall financial management of the department/center/business unit• Developing financial reports for forecasting, trending, and results analysisFinancial Management:• Ensuring appropriate internal controls for the organization are developed and followed• Recording, classifying and summarizing financial transactions in accordance with generally accepted accounting principles and KHANA’s authorized financial software (i.e. SUN System).• Producing organization-wide financial reports and management accounts with variance explanations for KHANA management team and relevant external stakeholdersPayroll:• In close collaboration with human resources and project finance staff, preparing staff payrollTax:• Prepare salary and withholding tax which will be sent to the General Department of Taxation(GDT) before 20th each month• Prepare VAT which will be claimed back from governmentAudits:• Facilitating and working with external auditors for all project and organization-wide audits • Coordinating for responses to audit queries, responses to audit findings and updating status on audit recommendations/management responses

Communication and Organizational Marketing- Assemble news, feature and case stories, best practices, and reports for publication and filling.- Organize KHANA’s electronic filing system.- Develop and regularly update AAHR’s website and social media.- Coordinate in developing various communication tools and materials.- Assist the team in documenting meetings, training workshops, and events organized by the EC/ASIA ACTION Project team.- Review and/or translate articles, reports, manual, and case studies from English to Khmer and vice versa.- Attend internal and external meetings and workshops as assigned by the Project Manager.Administrative and other services:- Provide overall administrative support.- Record and monitor the schedule of Project Manager.- Assist in organizing meetings and events led by EC/Asia Action Project.- Ensure the office filling system.- Perform other tasks as assigned by Project Manager.

• Provide logistic support of Khana workshops including booking the venue, accommodation for participant, meals and ticketing.• Assist Admin and Procurement Team Leader (APTL) to organize local and international travel arrangements including booking vehicles, accommodations, etc.• Maintain first aid kits for KHANA office and KHANA vehicles.• Maintain and manage transportation schedule for KHANA and rented vehicle.• Prepare summary report for vehicle rental, KHANA’s vehicles usage (distance and fuel).• Assist APTL to manage office guards and cleaners.• With support from office assistant, assist APTL to manage office facility maintenance.• Maintain and ensure that all admin, finance and HR forms are available in the Form Cabinet.Other Works:• Assist in other area of admin work (asset & stock management and logistics) as necessary.• Assist other Colleagues in Administration Division as well as in other divisions when and where appropriate.• Perform other tasks as assigned or requested by supervisors.