Leasing Administrator
Current• Is responsible for the preparation of new leases, re-negotiations, renewals, addendums, parking leases • Prepares lease renewal letters six months prior to the expiry of the lease • Updates tenancy schedule for Lease Tracker.• Completes the LC form for the tenant• Types a covering letter to the tenant for the document and all outstanding amounts pertaining to the document.• Hands the document to the Portfolio Manager for approval and signature.• Updates table for new leases or renewals to give to the Lease Consultant / Property Manager.• Updates table of outstanding leases or renewals With Lease Consultant.• Inputs all information onto the Leaseflow System.• Sends an email to all relevant parties containing all the information on the lease agreement stating the rental, the commencement date and the escalation rate.• Files working copy of the lease agreement in tray so that the tenant can be reminded for return and signature and • completion of the document. When lease agreements are received back from the tenant,checks the document to ensure that all the pages have been signed correctly, any monies received from the tenant are receipted and payments received and LC Form are completed. Accounts Department to sign receipt. Once the document has been signed by the Landlord, it gets deleted off all records for leases that are still outstanding. TENANT VACANCIES Types report of vacating tenants to internal Departments.Gives memo to the Lease Consultant and Property Manager to fill in the anticipated vacancy period, the new rental and the escalation of the lease.Updates tenancy schedule for property vacancy schedule.Emails all relevant parties a copy of the vacancy report.Assist the Lease Consultant on the Admin
