Sami A. Email & Phone Number

Amman, Jordan

• Support and review local partners' financial reports to ensure compliance with Finance Procedures and donor requirements.• Support internal and external financial audits, providing necessary information to meet legal, donor, and organizational requirements.• Review General ledger transactions on a weekly basis for accuracy in account coding.• Assist the Finance Manager in identifying budget coding needed for Country Office costs and recruitment.• Assist in developing budget proposals for new projects, including staffing costs and support cost budgets.• Conduct regular financial analysis to track spending against budgets and address significant variances.• Support the Finance Manager in identifying any uncovered costs (gap analysis) for the Country Office and ensuring sufficient coverage.• Support the development of budget lines for new proposals and ensure cost coverage for shared costs.• Review proposal budgets for accuracy, realism, donor compliance, and eligibility of budgeted costs.• Manage and supervise Finance officers and Assistants, including day-to-day tasks, training, and appraisals.• Maintain general ledger accounts, budgets, and documentation.• Reconcile general ledger accounts and budgets, providing up-to-date reporting.• Assist with the review of grant narratives, budgets, and submission procedures.• Represent the Finance Manager in their absence, taking on responsibilities such as budgeting, financial reporting, and strategic financial planning. Ensure the seamless continuation of financial operations and contribute to decision-making processes during their absence.

Amman, Jordan

• Carry out the day-to-day accounting functions of the programme including, but not limited to:• Managing and handling in-country cash, ensuring sufficient amounts are available at all times and that necessary security measures are in place and are being followed.• Conducting regular cash counts and bank reconciliations, verifying amounts held, and reporting any discrepancies.• Paying supplier invoices either directly or in conjunction with colleagues and in accordance with agreements made• Supporting colleagues in cash handling and financial transactions, providing coaching and guidance as required• Ensuring all financial transactions are carried out in accordance with the Medair guidelines and procedures and any donor requirements.• Enter financial transactions timely in Medair’s financial accounting system.• Support the Cash & Health programme team with the Cash Assistance programme by having frequent bank contact to ensure beneficiary IRIS/ATM accounts are created or recharged.• Support and review local partners’ financial reports, when requested, and follow up where needed to ensure that Finance Procedures are followed to fulfill obligations to Medair and donors. • Support internal and external (local partner) financial audits, when requested, providing all information required by local legislation, donors, HQ, or other bodies.• Assist budget holders in the creation of project/base budgets.• Report immediately any possible fraud or theft to the Finance Manager• Carry out the weekly & monthly accounting functions of the programme including, but not limited.

Amman Governorate, Jordan

• Process day-to-day payment in cash and banks (Suppliers, cash advances, staff etc.) ensuring all the supporting documents adhere to NRC Financial Regulations.• Manage petty cash cashbook and ensure daily recording of expenditures.• Perform cash inventory at the end of the month and bank reconciliations.• Prepares all supporting documents for monthly external accounting and tax reports.• Ensure all monthly-prepaid expenses are closed and properly allocated to projects.• Prepare monthly cash request for Country office.• Act as Finance Focal point for cash transfers across all field offices in accordance to his/her assigned area office, and ensure all communication is stored and secured.• Ensure the international payment/s communicated to Oslo and paid on a timely basis.•Take the lead & control of the cash flows from country office to area offices and any other payments through the banks in accordance to the assigned projects.• Act as Finance Focal point for any payment request coming from the logistics office/staff charge to multiple donors/projects.• Reconcile the SYFX0000 every month before the period close according to the assigned accounts.• Allocate the prepaid expenses every month to the existing project in accordance to assigned projects.• Prepare the allocation table and allocate the national staff salaries and expenses every month to the existing project.• Ensure proper supporting documentation for all payments with valid budget codes and are checked according to the donor and organization’s regulations.• Ensure that the expenditures are booked to the right existing projects based on the updated monthlyBVA's.• Responsible for the monthly closing and consolidation of accounting books at country office level.• Ensure the eBRS reconciliation and closure on a monthly basis in accordance to the assigned accounts.

Amman Governorate, Jordan

● Events and conference planning, which includes Logistical arrangements, conducting the procurement process in the supplier selection process, following up on the progress, preparing guest lists and invitations, booking required translators, facilitators and sound & systems service providers.● Providing general administrative support to the Management Team as required.● Assist in managing travel and visa’s as required such as booking flights, amending flight. reservations, booking hotels, arranging local permits, coordinating transport arrangements etc.● Maintain and manage MAG’s Jordan Asset register.● Complete and circulate MAG’s Jordan procurement tracker on a monthly basis.● Lead in implementation of sourcing, procurement and logistics activities in support of the operations.● Act as Procurement Officer in organizing, conducting and facilitating bid committee meetings in accordance with logistics handbook, procurement SOP and Bid Committee SOP.● Lead in management of logistics supplier lists including performance monitoring and measurement and market survey as well as collaboration on development and enforcement of all required logistics Standard Operating Procedures.● Record all financial transactions within MAG’s cash and bank books ensuring that transactions are recorded in line with MAG’s Chart of Accounts.● Ensure that day-to-day transactions comply with MAG’s and donor’s policies and procedures, including ensuring compliance with MAG’s procurement procedures.● Prepare Daily, Weekly and Monthly reconciliation of cash and bank balances.● Maintain a schedule of regular and contractual payments and ensure that these payments are made.● Maintain a record and keep track of all contracts that are signed on behalf of MAG in Jordan, alerting management to when contracts need to be revised and updated.● Assist in preparing balance sheet reconciliations for MAG Jordan Programme.● Prepare monthly calculation of MAG’s Jordan payroll for review.

Amman Governorate, Jordan

Amman

● Events and conference planning, which includes Logistical arrangements, conducting the procurement process in the supplier selection process, following up on the progress, preparing guest lists and invitations, booking required translators, facilitators and sound & systems service providers.● Providing general administrative support to the Management Team as required.● Assist in managing travel and visas as required such as booking flights, amending flight. reservations, booking hotels, arranging local permits, coordinating transport arrangements etc. Ensure all functions and program is performed within established budgetary parameters, monitoring Income and expenditures in day to day operation.● Preparing and Centralizing financial documentation regarding accounting activities, Monthly, Quarterly and annual reports.● Documenting and monitoring internal controls in support of auditing team.● Support all activities and prepare an activity Follow up including budget vs actual (BVA).● Control the accruals and prepaid payment and follow up with partners (AP/AR).● Reconcile expenses against income and provide regular management reporting.● Prepare the authorizations and letters for Ministries in Jordan.● Control the monthly payroll, obtain approval and process to bank.

Amman Governorate, Jordan

● Update and ensure the filing and the Archiving for the Finance Department.● Responsible of entering data to the Accounting System on daily basis.● Ensure the accurate filling and filing for the support document.● (PSR, PO, translations, dates, stamps, etc.) for the Payment Vouchers.● Preparing asset, liability, and capital account entries by compiling and analyzing account information.● Summarizes current financial status by collecting information; preparing balance sheet, profit and loss statement, Cash Flow, and other reports.● Prepare Contracts, Quotations, Invoices for Customers and follow up with them for Payments.● Process accounts payable, obtain payment authorities, record in “software package” and prepare for payment, process online payments and record payments.

Amman Governorate, Jordan