Executive Assistant
Current• Assisting to Managing Director in the regular activities, generate reports for effective management.• Responsible for providing administrative, secretarial and logistical support to the Director and liaise with other Departmental Heads to facilitate smooth and effective functioning of the Group and MIS.• Ensure timely appointments and meetings, confirmations to/ from all participants and fix up of time and venue for the same. Reminding/ scheduling/ monitoring the meeting of Sr. Exe Director.• Travel with Sr. Exe Director, to provide, time to time EA support at the time of travelling.• Manage the diary, personal & event calendars for the Sr. Exe Director, updating it regularly and ascertain which events require the Sr. Exe Director’s presence/ attention.• Responsible for making travel, hotel & transport arrangements (Domestic/ International) with visa arrangement & foreign exchange for Sr. Exe Director.• Screening urgent/ important calls. Filtering/ receiving calls and handing over them to Sr. Exe Director, whichever necessary. • Accessing/ drafting/ replying mails & preparing power point presentation.• Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.• Maintain records of Sr. Exe Director's expenses and submitting bills to Accounts Department on time.• Handling important/ confidential files and cheque books or financial statements and maintaining their privacy levels.• Conduct searches to find needed information, using such sources as the Internet.• Responsible for office supplies, stationery, marketing and sales literature etc. Ensure timely settlement of bills and payments of service providers.• Handling miscellaneous outdoor works related to Sr. Exe Director.• To follow up and monitor, any ad-hoc tasks those are being assigned by the management.• Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
