KEY RESPONSIBILITIES.Ensuring effective delivery of goods and services throughout the establishment and rationalization of key supplier agreement and identification of new opportunities.Set up procurement procedures and controls in managing the activities of the Procurement Department. Ensuring the procurement of all goods; works and services associated with project activities in accordance with Heritage Hotels Ltd.’s procurement procedures and best practices.Reviewing procurement documents and participates in the evaluation process for suppliers and contractors for goods, works & services.Effectively negotiate for all service contracts and ensure value for money is archivedEnsuring that accurate procurement records are maintained, including all actions and documents for review by the institution's senior management.Ensuring that quotes are sourced efficiently and quickly acquired according to the Procurement guidelines.Generate monthly and quarterly reports for the units on purchasing operations.Creating and maintaining a database for suppliers including vendor rating on performance in relation to work carried out across the group.Conducting market surveys and benchmarking for the benefit of the organization. Ensuring that awarded suppliers meet agreed delivery time; that goods specifications are fully met and those goods are received in full by the stores team.Continuously monitor requisitions to ensure that proper procedures are followed and policies are enforced, improved and enhanced.Managing procurement staff to ensure compliance of all policies and increasing both efficiency and effectiveness to satisfy and exceed our internal and external customer’s expectation.

The group has three properties ( Sandies tropical Village, Malindi Dream Garden and Diamonds Dream of Africa

Ensure that heritage hotels and Voyager Beach Resorts supplies are met in accordance with the best practice procedures Enforcement of regulations, systems and procedures; Initiation of procurement policy.Formulating strategic planning with suppliers and provide interface between Voyager Beach resorts and the supply market.• Ensuring the procurement of all goods; works and services associated with project activities in accordance with institution's procurement procedures ;Reviewing procurement documents and participates in the evaluation process for suppliers, contractors and consultants for goods, works & servicesEnsuring that accurate procurement records are maintained, including all actions and documents for review by the institution's senior management.Responsibility for repairs to items in liaison with the Chief EngineerEnsuring that quotes are sourced efficiently and quickly according to the VBR Procurement guidelinesCreating and maintaining a database on suppliers performance in relation to work carried out on Voyager beach ResortsMaintaining the database of all the preferred suppliersReporting any issues regarding "vested interests" or breach of procedures to the to the management /Head of Finance as soon as discovered• Ensuring that awarded suppliers meet agreed delivery time; that goods specifications are fully met and that goods are received in full by the stores team.Assisting the company to source new good quality, value for money supplies from "assessed" suppliers.Monthly report on procurement operations.Conducting and driving market surveys.Ensure effective communications with all the stakeholders in procurement

KEMRI – Wellcomme Trust Ass; Procurement officer1.10.2010 to 30.09.2013Ensuring that all the institute supplies are met in accordance with the best practice proceduresResponsible for works, materials and services. Ensuring the procurement of all goods; works and services associated with project activities in accordance with institution's procurement procedures ;Reviewing procurement documents and participates in the evaluation process for suppliers, contractors and consultants for goods, works & servicesEnsuring that accurate procurement records are maintained, including all actions and documents for review by the institution's senior managementResponsibility for returning goods to suppliers that are not as per the specification, or where items are delivered faulty etc. - in liaison with the Stores ManagerEnsuring that quotes are sourced efficiently and quickly according to the Programme guidelinesCreating and maintaining a database on suppliers performance in relation to work carried out on the ProgrammeMaintaining the database of Pre-Qualified supplierReporting any issues regarding "vested interests" or breach of procedures to the to the Chief Operating Officer/Head of Finance as soon as discoveredEnsuring that awarded suppliers meet agreed delivery time; that goods specifications are fully met and that goods are received in full by the stores teamAssisting the Programme to source new good quality, value for money supplies from "assessed" suppliers.Place orders for materials, supplies, major equipment, contracts and subcontracts.Award tenders to most responsive vendor bidding the lowest price, which meets the SpecificationsPlanning and coordinating purchasing committee meeting to which involves opening and awarding tendersEnsure that the Purchasing Standard of performance is within the KEMRI-WELLCOME TRUST and the Public procurement procedures act.

Duties and responsibilities• Planning, organizing and directing the programs and activities of the Department.• Assisting the Director of Purchasing in administering the activities of the Purchasing department.• Supervision of staff, decision-making regarding purchases when requirements arise.• Recommending new purchasing policies and procedures.• Ensuring that work is performed under administrative direction and is reviewed through meeting and reports.ESSENTIAL FUNCTIONS:• Review purchase requests and make decisions on methods of purchasing• Prepare and or review specifications.• Place orders for materials, supplies, major equipments, contracts and subcontracts.• Represent the Director of Purchasing at conferences, meetings, bid openings, and other related events.• Award purchase to most responsive vendor bidding the lowest price, which meets the Specifications.• Provide liaison with vendors in dealing with problems related to procurement such as tracing delayed or misplaced purchase orders and requisitions.• Interview vendors and sales representatives and develops lists of qualified vendors for types of goods purchased.• Coordinate the sales and/or disposal of obsolete property, materials, equipment and• scrap materialsADDITIONAL RESPONSIBILITIES:• Purchase of Most Materials and from overseas by direct purchase and through Clearing Agents• Market Surveys in Doha • Liaise with management on market trends• Perform related other work as directed by the management

Mombasa Continental Resorts Mombasa Kenya: Purchasing manage October 2007-Dec 2007Overall in charge of purchasing operationsAchievements Negotiated and managed to get a waiver/ exemption on government excise duties on imported materials for building and renovation of our HotelResponsibilities • Being a re-opening place, it was quite challenging. I got exposed to CAPEX (Capital Expenditure) buying some of which I bought directly from overseas. For example, the purchase/ procurement of Generator set, Centralized Air conditioning, Kitchen Equipment, Laundry Equipment, etc.• My responsibilities included Setting up of purchasing and inventory systems, procedures and necessary documentations.  Liaising with heads of departments/ managers and all directors in terms of the purchases.  Ensuring supply of goods and services value for money Liaising with the Clearing agents for the delivery of the overseas

Purchasing Officer Managed to have our internal customers (Users) and external customers (Suppliers) delighted.Responsibilities  Ensure availability of products, goods and spares on timely basis, in line with company requirements. Facilitate the delivery of effective purchasing service levels defined with business objectives. Prepare various monthly quarterly and annual reports on purchasing operations. For example market survey, supplier’s appraisals and comparisons. Liaising with other departments in attainment of company goals. Ensure that all purchasing operations are performed with the utmost honesty and integrity and that business is transacted with trustworthy and ethical organizations.  Conduct regular management audit of purchasing procedures and flow of documents to accounting. Co-ordinate the activities of personnel in procurement section including the stores staff, drivers and other subordinates, recommending, measures to improve, performance and increase efficiency. Up dating and informing the management on the market treads.STORES:-  Ensure constant flow of materials mainly stock items in line with the organization requirements. Facilitate the implementation of effective inventory policies such as FIFO and LIFO. Monitoring and maintenance of stock order levels in all the store classifications i.e. Food Stores, Beverage Stores, stationeries stores, chemicals and general stores. Check and ensure accurate entry of stock records and transactions on weekly and monthly basis. Liaison with other user departments on the preferred requirement and meet their satisfaction. Preparation of monthly, annual report such as monthly stock returns, weekly departmental expenditure reports, monthly stock and purchases summary. Ensure health and safety standards are adhered to in the stores. Provide supervision of the stores operations.