♦ Conducted floor walkthroughs in 2 buildings and addressed all visible hazardous throughout these floors♦ Assisted with management of the office facility to include coordinating service requests with vendors, coordinating employee moves, furniture reconfiguration, pricing, delivery, installation services and maintaining a floor plan database.♦ Ensured accuracy of vendor billing and compiles information for management approval on all major repairs ♦ Ensured that buildings are in compliance with New York City codes, New York State codes, Company Standards and OSHA Standards.♦ Placed all facility complaints/requests through the Archibus system in order to address all issues as quickly as possible♦ Responsible for overall admin budget which includes oversight of supplies for HQ♦ Served as a primary administrator for Company's accounts including Staples Advantage, Amazon, WB Mason and Shred-It etc….♦ Reviewed supply orders and cross check cost as necessary♦ Grew strong relationships with vendors, building management, contractors, employees, c-level managers to understand the needs in order to provide the best service throughout the company ♦ Reconciled purchasing card statements weekly ♦ Served as a primary contact for fire drills, security issues, etc..♦ Ensured Environmental, Health and Safety documentation is organized and up to date.♦ Responded to and addressed any temperature issues in the office space

♦ Coordinated detailed domestic/international corporate and personal travel arrangements for CFO♦ Approved invoices & expense reports on behalf of CFO♦ Processed Travel and Entertainment expense reports and invoices♦ Maintained executive calendar – scheduled/rescheduled meetings, phone calls & emails requesting meetings, handled meeting conflicts & prioritization issues♦ Handled all personal requests Facilities Manager♦ Supervised the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities♦ Negotiated the purchase of office furniture, office equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions♦ Managed a wide range of maintenance of office furniture & equipment, including copier, fax machine, etc...♦ Worked hand in hand with IT dept to provide smooth transition for new hires, current employees and/or visitors♦ Responsible for all office moves within 8th, 13th & 15th floors♦ Maintained floor plans to determine where new hires, current employees and/or visitors will be sitting

♦ Coordinated detailed domestic/international corporate and personal travel arrangements for CFO♦ Approved invoices & expense reports on behalf of CFO♦ Processed Travel and Entertainment expense reports and invoices♦ Maintained executive calendar – scheduled/rescheduled meetings, phone calls & emails requesting meetings, handled meeting conflicts & prioritization issues♦ Handled all personal requests Facilities Manager♦ Supervised the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities♦ Negotiated the purchase of office furniture, office equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions♦ Managed a wide range of maintenance of office furniture & equipment, including copier, fax machine, etc...♦ Worked hand in hand with IT dept to provide smooth transition for new hires, current employees and/or visitors♦ Responsible for all office moves within 8th, 13th & 15th floors♦ Maintained floor plans to determine where new hires, current employees and/or visitors will be sitting

♦ Provided executive level administrative support to the Chief Executive Officer and sales staff♦ Met weekly with CEO to provide service that leverages him and allows him to perform better and focus on objectives and goals rather than the logistics♦ Maintained executive calendar – schedule/reschedule meetings, phone calls & emails requesting meetings, handled meeting conflicts & prioritization issues♦ Processed Travel and Entertainment expense reports and invoices♦ Handled sensitive and confidential reports/correspondence♦ Handled, processed & follow-up on medical & dental claims ♦ Coordinated detailed domestic/international corporate and personal travel arrangements for CEO♦ Responsible for ordering and maintaining office supplies

to Chairman and President ♦ Provided personal and administrative support to the Chairman and President; liaison between all executives, staff members and Ford offices♦ Managed two distinctive professional calendars and contact list♦ Coordinated detailed domestic/international travel arrangements for officers, clients and potential new hires♦ Received, reviewed and composed correspondence to potential models; partner with divisions on next steps ♦ Answered heavy volume of incoming inquiries; kept a detailed chronological excel spreadsheet for all incoming calls♦ Worked closely with Office Administrator on all office services needs, i.e., maintenance, mailroom, receptionist coverage, etc

♦ Provided full support to the CFO/VP of Finance; maintained calendar, organized meetings, and managed file system etc♦ Prepared daily bank deposits for the Accounts Receivable department♦ Processed all employee jewelry purchases, ensuring that they are within company policy ♦ Distributed and monitored all “cable cash” provided to staff members ♦ Participated in the selling of David Yurman Jewelry at off-site sales locations ♦ Participated in physical inventory - labeling, packaging and allocating merchandise♦ Initiated, developed and implemented a standard step by step procedure for employee purchases as well as returns♦ Updated departmental organizational charts ♦ Initiated, developed and implemented a standard policy procedure for car vouchers and charitable contributions

♦ Heavy meeting planning and calendar maintenance♦ Handled all domestic and international travel arrangements including daily itineraries♦ Managed all personal and business affairs including personnel♦ Managed personal and business accounts including arrangement of transfer of funds♦ Served as a project manager of a large-scale renovation project of a new estate♦ Supervised IT staff, house staff as well as all contractors ♦ Scheduled car reservations, family events, client events and medical appointments for the children

to Senior Managing Director♦ Handled meeting planning and calendar maintenance for three officers♦ Provided required paper work to clients for various client requests♦ Collected and reviewed required subscription and supporting documents♦ Worked closely with the legal department to ensure proper compliance when opening new accounts♦ Distributed quarterly reports♦ Performed bookkeeping duties, including accounts receivable, accounts payable, balance statements and bank deposits for numerous business and personal accounts of the Portfolio Managers

to Corporate Treasury ♦ Provided administrative support to Corporate Treasurer♦ Interfaced with various firm departments on behalf of executives to collect information, respond to requests, troubleshoot and obtain help desk support etc…♦ Processed and maintained expense reports and invoices ♦ Processed Disbursement Requests as well as Travel and Entertainment Reports ♦ Managed office moves, floor organization, file space, inventory and order all office equipment ♦ Served as Project Manager for all office renovations and construction projects♦ Facilitated integration of new hires and consulting staff into the group with setting up office layout, equipment, pc, email and phone accounts and conducted new hire orientation♦ Led, Coached, Mentored and evaluate administrative staff♦ Led regular team meetings with Administrative staff♦ Managed and aligned workflow for a group of client-serving administrative supporters to ensure efficiency and effectiveness♦ Worked with internal clients to set expectations of the administrative support in order to provide productive and accurate support.♦ Managed budget effectively as outlined by the Department Head and Operations Officer♦ Coordinated back-up coverage for administrative support that are on Paid Time Off, Leave Of Absence, etc♦ Coordinated Administrative Assistant internal moves and changes and interviewed and hired candidates for open administrative positions.♦ Developed business cases for additional/replacement support♦ Identified, monitored and managed vendors for office services, office machines and supplies♦ Tracked and enforced mandatory and as-needed training for administrative support and department

to Global Head of Fixed Income, Commodities & Foreign Exchange ♦ Meeting planning, calendar maintenance and heavy travel arrangements including daily itineraries♦ Processed Disbursement Requests as well as Travel and Entertainment Reports. ♦ Handled privileged, sensitive and confidential reports and correspondence.♦ Planned Treasury Advisory Committee meetings as well as management of its budget and various accounts.♦ Processed incoming and outgoing mail, expense reports, invoices, maintained files and received office materials and supplies. ♦ Answered heavy volume of incoming inquiries and conference scheduling.♦ Served as greeter for office visitors as well as a back up to various departments♦ Processed expense reports for numerous departments.