Sandra Eccles Email and Phone Number

My principle role is to coordinate the administrative support to the Manager, Student & Academic Administration and the Associate Dean (Academic) in the development and management of teaching and learning and academic administration within the Faculty of Engineering, Architecture & Information Technology.Responsibilities:- To coordinate the administrative support within the Faculty's office to enhance the teaching and learning profile of the Faculty.- Coordinate a network of support for the administrative staff in the school, who have responsibility for specific administration duties.- Develop and coordinate storage and retrieval systems for teaching, learning and academic administration.- Assist the Associate Dean, by developing reports for achieving strategic objectives & monitoring performance within the Faculty.- Oversee and update the Faculty information on the Universities web page.- Provide secretariat support for the faculty's numerous Committees.- Assist with planning and coordinating Orientation, Graduation and other events for the Faculty.- Oversee the coordination of the processors associated with Dean's Commendation, Effective Teacher and UQ Medals.- Assist with managing the updating of Faculty and University publications.- Develop and implement efficient strategies for improving workflow and administration processes.

I currently work as an assistant to the Head Of Program for Engineering in the School, I am secretary for the Engineering Program Committee, the Industry Advisory Group and MINAD Committees. I manage and coordinate the School's Engineering Timetable and Residential School requirements. I regularly provide supervision for exams and ensure exam scripts are available in a central storage point for scanning and distribution.Provide high level client service to academic staff and students ensuring prompt responses to client inquiries and matters. Maintain up-to-date knowledge of academic policies and procedures and providing accurate information.Organise travel arrangements for academic staff within the school including processing of acquittals, reconciliation of corporate card and monitoring compliance of Travel Policy and Procedures.Provide professional committee services including preparation of agendas, minutes and outcomes of meetings follow up of action items and coordination of documentation and records. Where required, provide policy and procedural advice to committees.Coordinate staff induction processes and manage the purchasing process of new equipment.Administer and disseminate fixed term and casual contracts and pay claims with appropriate staff in the People and Culture Directorate.Process change of grades and enter data from deferred exams, special consideration and review of grade for Undergraduate Engineering Students.Contribute to the continuous improvement of systems and processes, organisational performance, productivity, flexibility and effectiveness in achieving quality outcomes for clientsActively contribute to the development of an effective team based work environment.