Sandra Key Email & Phone Number

Newark, California, United States

Newark, Ca, Us

• HR – Onboarding, tracking time off, creating reports, updating information, creating and processing forms for e-signature, updating and posting policies and procedures• Accounting – A/P, expense reports, A/R, bank reconciliations, creating and reviewing reports• Payroll – Process payroll runs, review reports for accuracy, complete state filings and payments• Administrative – Keeping electronic files, events, facilities, processes, and procedures• C-Level Support - calendaring, email (review, respond, drafts emails), correspondence, invoicing, client communications (review, confirm accuracy, draft communications), processes and procedures, and general administrative.

Round Rock, Texas, Us

02/2014 – Current Santa Clara, CA 95054 Work closely with VP & Dell Fellow of Software Engineering and Director of the Cloud Client Computing Engineering Team. Responsible for coordinating meetings, arranging travel, processing expenses, organizing team events and activities (onsite and offsite), and projects as assigned. Responsible for procurement using POs, AMEX P-Card and AMEX Corporate Card. Track and report expenses, minimize/expand monthly expenses as needed and acquire the needed approvals prior to purchases.  Utilize company tools and stay current on upgrades to efficiently support executives and team members.  Inform Executives and team of policy and procedural changes giving guidance and assistance.  Collaborate with Executives and Facilities on space planning; lab, office/cubicles and storage, providing pertinent information, parameters, and executing on the approved plan. Organize campus wide trainings, activities and events with HR, Benefits, ERGs, and Wellness Vendors. Establish a strong unified corporate culture in partnering with campus EAs to create opportunities for integration between organizations and coordinate fun team-building campus wide events.  Proven reliable re source at Silicon Valley Design Center (Santa Clara Site) having built strong relationships cross-functionally and campus wide, assisting those onsite, remote and from other campuses.09/2010 – 02/2014 Santa Clara, CA 95054 Work closely with and assist three (3) Executive Directors, three (3) Directors, two (2) Software Architects, several managers, engineers and team members.  Scheduled meetings, arranged travel, processed expenses, catering; organized all hands. Responsible for both software and hardware orders for labs through external and internal systems. Planned and coordinated employee team building events and activities; negotiated favorable terms and pricing agreements with venues, caterers and vendors.

Supported executives and their teams, events, and due diligence in preparation for acquisition. Successfully acquired by Dell.

 Responsible for supporting Facilities Team in Hayward and Sacramento offices Managed Facilities Vendor Accounts (lab coats, janitorial, waste & recycling, etc.) Established city permit process to ensure timely sign-offs and completions, created and maintained Permit Log; worked with City of Hayward on discrepancies, created graphs showing decrease of open city permits. Initiated and created Picture Badge and Access Card System for all employees and contractors; worked closely with HR and EH&S to ensure that all paperwork and training was completed; implemented a process for replacing lost/missing cards; logged and managed Access Card Receipts. Processed work requests/office supply requests; resolved cost and availability issues; confirmed items were delivered to requestors. Processed and submitted PRs for Project & Blanket POs; tracked POs through to invoice payments and completion or replenishment of funds. Reviewed invoices for approval using Oracle System; confirmed use of correct cost codes, accounting codes and POs (tracked internally via Access for Project Cost purposes) Collaborated with Facilities Manager to track and complete work requests and emergency issues (plumbing, pests, etc.)  Reviewed all lease agreements and followed up with Property Managers regarding required vendors for specific issues (landscaping, windows, HVAC, etc.); listed as a company contact for Property Management Brokers.

San Leandro, California, Us

Executive Administrative Assistant – Retail Sales (05/2006 – 06/2007)· Supported a Vice President & five Retail Sales Reps covering the entire US· Created the Retail & Club Daily Sales Report to be run by Day & by Account Comparing Current Sales to Previous Year Sales & Planned Sales· Created Tracking Reports for Retail & Club by Account showing Monthly & Annual Sales Comparing to Previous Year Sales and Planned Sales· Created Scorecard for National Broker showing Growth (or loss) for Specific Items· Analyzed and Cleaned Up Database (Business Objects) to ensure Ship To Accounts line up to correct Top Accounts guaranteeing accurate sales reporting· Created & Analyzed Reports for Bonus Payouts· Assisted Sales Reps with Customer Required Forms for Changes or New Items· Ordered & Shipped Product, Equipment and POS Merchandise to Sales Reps for Customer Appointments or Food Shows· Assisted Sales Reps with Analyzing Customer Accounts· Created & Updated Contact Lists & Organizational Charts· Input Sales Promotions into Safeway’s Online SystemExecutive Administrative Assistant – Foodservice Sales (05/2005 – 05/2006)· Supported two VPs of Foodservice Sales, seven Foodservice Regional Sales Reps, seven Foodservice Field Sales Reps, and five K-12/College & University Sales Reps· Created Foodservice Daily Sales Report with Market Level Details per Region· Created Adhoc Reports for special projects & for the sales team to update at needed· Ran all Foodservice Oriented Daily, Weekly & Monthly Reports and Distributed· Downloaded Sales Details from Distributor Websites for In-House Reports· Broker Support: Main Contact, Coordinated Training, Created Custom Brochures· Created Sales Team Contact List & Broker Contact Lists; Created Annual Bonus Tracking Reports; Created & Analyzed Reports for Bonus Payout

Bachelor'S Degree, Professional Studies (Hr Management And Business Administration Certificates)

Ccna

Telecommunications Engineering