Sandra M. Email and Phone Number

• Monitor compliance with the HNTB’s document control procedures and requirements.• Train users on HNTB’s tools and document processes.• Check incoming documents for readiness prior to processing.• Update registers and Program Management Controls System for documents being processed.• Distribute documents by hard copy and electronic means, including arranging copies.• File and Archive documents.• Provide reports on the document control processes and update procedures.• Author, approve, publish, revise, retire, archive for engineering, construction documents and other business policies/procedures.• Prepare electronic document templates.• Support in the performance of quality reviews and audits

Fluence is the leading global energy storage technology and services provider.• Administer and manage the Electronic Document Management Software (EDMS), spreadsheets and databases;• Log submittals including but not limited to, drawings, samples, technical manuals, request for information (RFIs), request for proposal (RFPs), change orders, directives and progress payments;• Coordinate document control processes by following established procedure and protocols in regards to document retention, document issuing, and processing;• First point of contact for any issues regarding document control;• Assists the project team with formal communication (transmittals, RFIs, notices, etc.) using the project controls systems;• Attend and participate in construction and other meetings as required;• Proficient in Procore and other EDMS software;• Other duties as assigned by Management

Wood is a global leader in full-service engineering, consulting, construction and operations. Communicate with appropriate engineering and expediting staff that all internally prepared and vendor documents are routed and logged in the document control system. • Follow the purchase order progress from initial issue through shipment ensuring document submittals and equipment shipments stay on schedule.• Issue reports regarding the status of document flow, expediting and equipment manufacturing.• Supplier meeting coordination, facilitation and providing meeting minutes.• Implement and maintain a systematic archive that accounts for version control of documents, forms and drawings to support Quality Assurance. • Provide an integrated service to project disciplines in the home office and site locations covering registration, monitoring, printing, distribution, expediting and comprehensive reporting facilities against document issues • Ensure a full audit trail on all document development, revisions, etc. • Perform complete and accurate project closeouts.• Liaise with all project team members, department, subcontractor, etc as required.

Compile and maintain control records and related files to release shop drawings and engineering documents to the client, construction site and other operating departments. • Provided administrative support to engineers by processing design and vendor documents in an efficient and timely manner. • Maintain in-house record copies of all pertinent project documentation and archives records. • Implement electronic document management systems for projects. • Research and retrieve documents to make sure that records are current. Ensure conformity of information to client format and presentation standards for all disciplines. 2010-2012 CH2M Hill/O&MBG Atlanta, GA Process Administrative Support Maintain and distribute current employee information, policy and procedures manuals. • Organized files and maintain all department related files and records. • Prepare and check standardized report, memos and other required documents • Resolution of routine problems and questions.

Provide general technical information to architects, engineers, contractors and the general public onapplication processes and procedures for building and land development. Assist applicants in theprocessing of application and verifies minimum submitted requirements for projects and applicationpacket completeness. Participate in team meetings with the coordination of work, development of goals,priorities and work program for the division; help identify solutions to current problems.• Compiles daily cash reports for general billing, accounting and record keeping for permit and impactfees.

Prepared and processed month-end billing logs and assisted with account receivables, final invoicesand deposit slips.• Prepared vendor file invoices, entered client expenses and assisted with set up procedures formaintaining expenses.• Supported three, senior shareholder, litigation attorneys with indexing motions, pleading, briefs anddiscovery.• Took office meeting minutes and compiled memo.

Provided efficient clerical and receptionist services to the firm in order to facilitate timely actions andcommunications between the firm’s employees and clients.• Provided customer service utilizing communication, organizational and interpersonal skills.• Provided support to finance by assisting with review of expense reports and invoices forcompleteness and accuracy according to company policies.• Assisted marketing coordinator with compiling and distributing company brochures, cards and flyersand assisted architects with shop drawings.

Assisted marketing and promotions departments with creation of strategies and image for artists.• Maintained accounting records and coordinated internal and external meetings.• Scheduled travel arrangements and managed artist development budget.