Manage projects up to $2M and run multiple projects simultaneously. Estimate projects and communicate potential change orders to clients. Proactively monitor all project costs for assigned projects to prevent budget overruns. Understand the use of internal and external allowances, contingencies and back charges; obtain reimbursement for scope of work not covered in contract. Maintain all assigned weekly and monthly financial reports in compliance with operational procedures and processes. Distribute reports to internal/external team members, as required. Manage billing process for all projects independently. Prepare and review the billing schedule with client to ensure clarity and to obtain approval of projected billing goals for the duration of the project. General knowledge of all trades, including typical sequencing, duration and quality expectations. Manage all project documentation. Manage the submittal process, including verifying project specifications, and processing and tracking all submittals. Ensure all submittal information is coordinated between subcontractors. Prepare, distribute and track RFIs, as required. Review legitimacy of RFIs prior to submission to the architect/engineer and ensure each is solution based. Able to access and review cost commitment reports and labor hours reports. Prepare Microsoft Project construction schedules for projects.Prepare RFP schedules for estimating. Understand general sequencing of construction activities and pre-requisites for each typical phase. Able to modify construction schedules to reflect current conditions. Understand the critical path of the project. Able to provide schedule to completion and three week look ahead.

Provide overall construction management support for single and/or multiple projects to ensure quality control, profitability and client satisfaction. Primary objective is to support the Service Group by completing project setup and providing administrative assistance with Procore. Working knowledge of the overall direction of the project from preconstruction through closeout including contractual and specification documentation compliance.

Act as liaison between the Field and Office to provide support to Superintendents and project teams. Visit job sites to audit drawings, submittals, RFIs and to offer assistance where needed, drafting an assessment report to update team on project status. Assist the Vice President of Field Operations and the Field Operations team with departmental meetings, training initiatives, event planning and department administration. Provide support to Service Department with pricing, scheduling and supervision of Service Projects.

• Provided support for two Project Managers in a fast paced and high volume environment specializing in tenant improvements• Drafted meeting minutes for PM review• Distributed plans and requests for pricing• Provided project information to subcontractors and vendors: CADs, drawings, bulletins, specifications, insurance requirements, preliminary info etc.• Collated plans for city submittal• Issued contract documents for the PM: subcontracts, subcontract change orders, owner contracts, owner change orders, etc.• Maintained project master budget spreadsheet, inputting all changes and ensuring accuracy• Analyzed blueprints to produce submittal log and issued RFIs due to incomplete or vague details/specifications• Collected, tracked and distributed submittals and RFIs• Assisted with communication flow: office, field, owner, architect, subcontractors, construction managers, etc.• Compiled required CalGreen documentation into binders (City of Palo Alto) and collected and processed debris tags with cities prior to project final inspections• Prepared and maintained project folder (electronic and hard copy)• Primary trainer for new Project Coordinators, including initial one on one training and ongoing goal setting and mentoring/development

• Responsible for day to day HR functions including: updating HR database, processing new hire/termination paperwork, managing personnel files, data entry, managing job postings, submitting background investigations, benefits administration, tracking vacation days, managing leaves of absences, processing workers compensation claims and attending seminars.• General office functions including: assisting guests in the business center, ordering office supplies, coding invoices, ordering printed collateral, stocking printers and copiers, sorting office mail and packages, handling outgoing mail/packages (USPS, UPS & FedEx) and postage machine, filing, photocopying, faxing, phone and office coverage.• Administrative support to staff including: preparing correspondences from General Manager, making reservations, tracking trade accounts, managing leisure stay program, stocking various sales packets, preparing signage for events, preparing monthly reports, back up to staff accountant (daily cash reconciliation, bank deposits, preparing server due backs, processing catering deposits and final invoices, etc.), handling lost and found inquires and overseeing interns.