Sandra Yates Email and Phone Number

University offering Graduate School for Traditional Chinese Medicine

Perform duties associated with scheduling, organizing, and operating classes, conferences, seminars, and events by working closely with the Stanford GSB departments, event owners and event managers, to plan, execute events, seminars, conferences, executive programs, reunions, and other university related events. Served as back-up Events Manager during the summer programs. Provide assistance to the Events Operations team with scheduling, conflicts, coordination of equipment, catering, venue setup management and cleaning. Daily prepare detailed day porter schedule using data extracted from EMS (Events Management System), ensuring consistency, and determine appropriate action(s) needed. Respond to inquiries, and determine and take appropriate action as required. Serve as a resource for venue reservation inquiries using the event management system (EMS).

Provide operational support to the SAVP Office and administrative support mainly to the Senior Associate Vice-Provost for R&DE, but also to other members of the SAVP Office including the Director of Administrative Programs, Senior Data Analyst, and the Administrative Services Manager. Draft and/or generate routine communications; Plan and schedule calendar(s) based on consultation, reserving meeting rooms, and arrange travel in compliance with policies. Greet visitors and route them to appropriate individuals, answer phones, and serve as a resource on unit procedures and general inquiries. Arrange meetings and assist with routine conferences including scheduling rooms, managing equipment, facilitate meals/arrangements for SAVP and guests, and assembling materials. Under general supervision, make travel arrangements as directed in compliance with unit, university, and sponsor policies. Create and maintain office files and filing systems. Deliver documents/materials across campus using a golf cart as needed. Provide transportation for SAVP to and from meetings.

Experienced Student Services, Graduate Program professional, providing a full range of student services within an academic department including independently advising students. Resolving student services related issues. Advising faculty and management on a variety of graduate student issues. Recommending changes for improvement to policies, practices, and procedures. Demonstrated ability to research, interpret, and apply complex policies, and procedures. Ability to recommend or implement solutions. Expert in computerized office environment, including Advanced Information Systems, Graduate Application Reporting. System, Google programs - Calendar, Drive/Team Drive, Groups, Forms & Notes, Advanced Excel and Microsoft products.

Coordinate annual graduate recruitment in conjunction with Graduate Admissions committee, including compilation and monitoring of offer packages from a variety of funding sources; block allocation, fellowships, research funds, TAships and GSRs. Advise new and continuing students regarding campus and program information, course offerings, course enrollment, major deadlines, transferability of previous academic work, graduate support opportunities, advancement to candidacy, thesis requirements, housing, support services, residency status. Monitor academic progress of each cohort of students. Identify problems relating to progress toward degree for faculty consideration. Recommend specific action for individual students, including options for students deciding to drop out of the program. Recommend revisions to the academic program and to department practices to support program goals and facilitate student progress. Track and report graduate program accountability measures.

Responsible for the collection and distribution of $6 million in monthly receivables handling such medical plans as Anthem, Blue Cross, RxAmerica, Cypress Care, SaveRx and several more Medicare part D plans. Turned troubled and failed processes into a viable operation and reduced receivable by 75 %. Reconciled all cash transactions from Third Party Insurance companies to Longs Drug Stores. Provided management with timely reporting and met all deadlines. Prepared Journal Entries and performed various ledger adjustments.

Contracts Administration: Served as a member of the Legal Department as liaison between Scientists, Engineers, Project Managers and outside legal counsel on Intellectual Property matters. Managed negotiations, revisions and amendments pertaining to SuperGen's technologies, including third-party relationships, technologies and public funding research grants. Successfully negotiated and organized multiple worldwide clinical study agreements through Phase I, Phase II and Phase III of Clinical Trials. Negotiated contracts’ legal terms with vendors and worked closely with business teams when negotiating business terms and conditions. Analyzed contracts and conferred with various business, technical, senior and executive level management to resolve complex contractual issues and negotiate targeted terms and conditions into final contract position and resolution. Identified problem language, suggested modifications and explained corrective actions. Finalized execution of documents by both parties and handled internal distribution of contractsIntellectual Property Administration - Patent Portfolio and Trademarks: Worked directly with Law offices ensuring all documents were timely executed and updated. Provided up-to-date patent and trademark information using timeline tracking system. Investigated facts, researched contracts, grant laws and institutional policies and requested pertinent documentation to assist with the filing of the patents and trademarks. Responsible for maintaining filing system for all legal files, Trademark applications, Patent portfolios, Research Agreements, Non-Disclosure Agreements, Manufacturing Agreements and Service Contracts.

Contracts Administration: Responded to written and telephone requests for review and comment on provider Material Transfer Agreements, Confidentiality Agreements, Research Agreements, Government funding contracts and provider boilerplate agreements. Reviewed all incoming agreements to detect ambiguities, inaccurate statements, omissions of essential terms and conflicts with possible legal prohibitions or UC Policy. Identified problem language, suggested modifications and explained corrective actions on provider agreements ensuring consistency with UC Policy. Negotiated the use and language of the Standard University and Office of the President boiler-plate agreements.Intellectual Property: Advised faculty and students concerning patentability of their inventions, infringement of patents, validity of patents and UC Intellectual Property procedures. Conducted research utilizing the United States Patent and Tracking Office database, as well as, UC Davis and various other institutions grant files, archives and various other databases analyzing and determining potential outstanding intellectual property rights and responsibilities. Determined if a relation of materials obtained from private industry and other forms of public funding, research grants and research agreements are subject to disclosure. Independently advised faculty, inventors, UC personnel, licensees, and industry representatives about UC Intellectual Property policies and procedures, displaying judgment and sensitivity. Provide such advice taking into consideration of the protection of confidential proprietary information and rules regarding the loss of U.S. and foreign patent rights. Assisted technical staff in design, implementation and maintenance of multi-user relational database of material transfers, patent disclosures, secrecy agreements and other confidential information.

Managed Director's network computerized calendar. Coordinated and scheduled standing meetings with Development Directors, the Chancellor, Campus Administrative Officers, as well as individual Major Campaign meetings. Secured meeting facilities and arranged for event catering. Served in a liaison role responding through verbal and/or written communication to a wide variety of inquiries from the Chancellor, campus Administrative Officers, University Relations staff, donors, volunteers and the general public. Coordinated the collection, analysis, and presentation of performance metrics and statistical data for annual reports, budget monitoring and reconciling expense forecasting. Analyzed record keeping systems, forms control, office layout, personnel requirements, budgetary requirements and performance standards to create new systems and revise established procedures. Reports included time-and-attendance records, terminations, new hires, transfers, budget expenditures and statistical records of performance data. Assisted in the preparation of budget needs and annual reports of the organization for the reporting of the Vice Chancellor of University Relations annually. Interviewed job applicants, conducted orientation of new employees and executed training programs. Served as backup for Accounts Payable & Purchasing using the Davis Electronic Financial Information System. Also served as Legal Assistant to the Planned Giving In-House Attorney.