Sandra Mueller Email & Phone Number

Boston, Massachusetts, United States

Cambridge, Massachusetts, United States

Cambridge, Ma

Oversaw daily operations of office with 25 employees; maintained a safe, secure, positive and healthy working environmentSupervised and coordinated overall administrative activities for the office and laboratory facility, including supplies, maintenance, furniture, equipment, conference rooms, and appearance/cleaningResponsible for organizing all company functions, including domestic and international meetings and eventsManaged relationships with vendors, service providers and landlordManaged and maintained calendars for four C level executives; coordinated local and international travel; prepared expense reportsSupported scientists with purchasing, equipment maintenance, permits renewal, safety training, instrument needs and IT interfaceMonitored and recorded expenses; generated Purchase Orders, ordered materials and distributed reports, verified invoices to Purchase, entered invoices into QuickBooksPerformed all aspects of human resources including benefits administration and recruiting; prepared paperwork for hires and terminations; maintained related confidential files; promoted positive company’s cultureManaged legal contracts, including their preparation, execution and posting in secure data siteCreated and administrated electronic databases in Merrill Data site and Egnyte; ensured security of dataPartnered with the Systems Administrator on IT and A/V needs within the office and laboratory

Planned and executed two short term relocations and one major relocation, in a collective three year period, with major responsibilities as follows:Assisted in site selectionWorked with architects on interior design; coordinated with subcontractors and builders to ensure seamless transition into new facilitiesOversaw equipment, furniture, and telecommunications setup to ensure that there was no interruption in operationsDeveloped design concepts, space plans, custom furniture and fixtures, and millwork elevation for copy/printer and coffee areas; participated in selection of furniture, fabrics, artworkDeveloped a filing base document, managed the purchase orders and contracts for all facilities and operational needs, leveled the mover bids Manage staff on-boarding, employee office moves and facilities requestsSchedule and coordinate meetings, take meeting minutes, prepare and distribute agendas and meeting materialsMaintain and update Company organizational chart, distribution lists and seating assignmentsCoordinate special events, meetings, visitors, and interviewsProvided administrative support to executive management in a fast paced environment, including assisting C level executives with scheduling conference calls and meetingsManage all vendors associated with facilities operationsManage 200+ employee/contractor background check submissions and track ongoing investigations to ensure personnel are hired with proper clearances in a timely mannerProcess security and access permissions for new employees and contractors, as well as existing personnel, visitors and others requiring building accessSupervise administrative staff

Responsible for heavy calendar management, requiring interaction with both internal & external executive management team and clients Performed various human resource functions, including interviewing, hiring, and new employee orientation Prepared written correspondence and communication on behalf of senior management team Responsible for collections, order processing, shipping and receiving.Responsible for the business performance and operations of the restaurant Performed analysis and planning with respect to restaurant sales levels and profitabilityMonitored all billing payments, daily deposits and financial reportsPrepared profit and loss statements, monthly closing and cost accounting reportsResponsible for budget preparation, revenue, expense, payroll entries, invoices, and other accounting documents

Coordinated travel arrangements, reservations and logistics, both locally & internationally Communicated incoming & outgoing electronic communications using Outlook Handled financial accounts, including deposits, bill pay and keeping all the records of financial transactions for the companyVerified, allocated and posted details of business transactions to subsidiary accounts in QBCompiled statistical, financial, accounting or auditing reports pertaining to such matters as cash receipts, expenditures, account payables and receivables, profits and lossesAccessed computerized financial information to answer general questions as well as those related to specific accountsAnalyzed and reviewed budgets and expenditures for local, state, federal, and private funding, contracts, and grantsCalculated costs of materials, overhead and other expenses, based on estimates, quotations and price listsMaintained the accounts receivable records for the business, prepare customer statements, bills and invoices

Responsible for meeting and event planning Responsible for the payrollAnswered phones and responded to incoming inquiries Recruited, trained and managed staff to ensure retentionMaintained accounts by verifying, allocating and posting transactionsResponsible for billing customers, processing customer receipts, account management and debt collection, payment of supplier bills, processing of employee pays, bank reconciliation of monthly reportsBalanced budgets, revenue and expenses (staffing, food cost, capital expenses and maintenance)

Masters Of Economics, Finance

Bachelor Of Economics, Finance