Office Manager And Hr Assistant
CurrentOFFICE MANAGEMENT:• Oversee an architectural firm’s San Francisco office, ensuring it runs effectively, efficiently, and safely for employees, clients, and visitors. Managed the office’s relocation and the Palo Alto office’s closure.• Maintain daily cleanliness and manage a nightly custodial service. Coordinate with building management and vendors for maintenance and repairs. Manage our office’s private security vendor and coordinate with the building’s vendor.• Maintain… Show more OFFICE MANAGEMENT:• Oversee an architectural firm’s San Francisco office, ensuring it runs effectively, efficiently, and safely for employees, clients, and visitors. Managed the office’s relocation and the Palo Alto office’s closure.• Maintain daily cleanliness and manage a nightly custodial service. Coordinate with building management and vendors for maintenance and repairs. Manage our office’s private security vendor and coordinate with the building’s vendor.• Maintain office procedures and manage employees’ requests. Set up IT equipment, manage an equipment asset database, and help troubleshoot server issues.• Welcome guests and ensure their needs are met. ADMINISTRATIVE & OPERATIONAL SUPPORT:• Manage inventory for office supplies. Source furniture, large TVs, and other equipment. • Schedule meetings, arrange travel, process expense reports, and onboard new employees.• Manage planning, vendors, and budgets for events, from birthdays to annual holiday parties. Member of the Culture and Volunteer committees, organizing cultural celebrations, team building, and volunteering. Support DEI initiatives across three offices.• Hire and manage contracts with photographers for marketing materials. Managed a community mural project in Wisconsin for one of our teams.COMPLIANCE & HUMAN RESOURCES SUPPORT:• Help HR director with employee recruitment, policies, and compliance with employment laws. Led the development of a Workplace Violence Prevention Plan. • Chair the Health and Wellness Committee; plan initiatives for employee self-care, team connection, and healthy lifestyles. Plan and support DEI events. Served on a COVID task force.VENDOR OVERSIGHT:• Manage vendors, contracts, and budgets for catering, equipment rental, office cleaning services, security, and photoshoots.• Liaise with architectural vendors, including managing “lunch and learns” to show their products to employees. Manage a library of vendor material samples and catalogs. Show less
