Sandra Thompson Email & Phone Number

Tampa, Florida, Us

Working proactively with the senior leadership and management team to support ongoing projects and assist in the overall coordination of facilities and equipment needs for over 20 locations.Managing building security systems and assisting with any issues related to the safety and security of company resources. Reviews requests and troubleshoot issues related to operations and facility needs. Visit branch locations to facilitate compliance with company standards, statutory compliance, and supports the operations management in problem resolution. Facilitate procurement of equipment and maintain relationships with suppliers. Develop floorplans and layouts using CAD software.Project manage installation, remodeling, and other facilities projects to achieve results within timelines and budget.Monitor, record, and track all property and facilities assets. Coordinate ongoing real estate information and work with management to address issues related to lease coverage and renewal. Oversee leased vehicles fleet program including pricing, reporting, and insurance coverage. Manage all commercial insurance renewals, maintaining proper coverage on all applicable assets and leases. Handle incident claims on property and equipment. Obtain certificates from all individuals and firms providing services to verify compliance with minimum company insurance requirements. Maintain procedures and facilitate disaster recovery plans across 20 locations. Coordinate efforts amongst locations to provide notification and keep associates informed of all actions needed.Procure safety equipment and coordinate safety inspections for the facility and equipment.

Tampa, Florida, Us

The Facilities Team manages 21 domestic locations and is based in the Tampa, Corporate Headquarters.Achievements and Responsibilities include:• Reviewing various consumables contracts and renegotiating contracts with vendors which will save the business time and expenses which is projected between 10% to 25% in 2018• Procurement of warehouse equipment and consumables, office equipment and furniture for a new facility in a three month time frame. This was an on-time 100% delivery and coordination in time of the branch opening • Coordination of customer work orders and facility needs for 21 locations• Work with contractors and vendors to obtain quotes on repairs, equipment purchases and renovation projects• Track project budgets, expenses and asset recognition• Travel to sales and warehouse locations• Ensure communication to customers on emergency communications, project updates, work orders• Procurement of consumables for the facilities including shipping material, pallets, banding, office equipment and supplies• Negotiate contracts with contractors and vendors• Coordinate and manage real estate requirements for all locations• Company insurance renewals and certificate requests coordination• Fleet coordination and management• Updating and setting up best practice, procedures and processes regarding consumable purchases and safety requirements • Partnering with Safety Manager to ensure safety and security for all our facilities including emergency management plans, disaster recovery, OSHA and ANSI regulations.

Tampa, Florida, Us

Reporting to the Chief Financial Officer, Chief Operating Officer and VP Field Marketing in the Corporate Headquarters.Achievements and Responsibilities:• Create, update and keep current company information for all 19 branches on sam.gov website to ensure that the company is eligible for government contracts. This process saved the company $15K annually if it was outsourced. • Reviewed and negotiated corporate rates with preferred hotels near 19 branch locations including the Headquarters saving the company 30% in revenue for business travelers or visitors to branch locations. • Providing full high-level professional and personal administrative support• Manage extensive complex diary arrangements across various time zones• Preparing and distributing meeting information for conferences, team and committee meetings including agenda and recording minutes• Organizing, managing and coordinating senior leadership conferences and team events including venue selection, scheduling complex itineraries, travel logistics, team activity, catering and onsite support• Managing, organizing and coordinating tradeshows including booth space applications, registrations/badges, arranging travel logistics, shipping booths, lead information, budget - approximately 20 shows annually• Coordinating domestic complex travel logistics including flights, hotels, private transfers and car rentals for the General Managers and Executives• Managing company fleet which comprises the annual fleet review and fleet needs including lease renewals, maintenance and fuel cards. Manage all fleet issues and coordinate with vendor.• Manage and coordinate commercial property lease renewals / new leases and company insurance renewals• Managing day to day office administrative functions and confidential support including creating/amending reports, emails, mail, records management, expenses and correspondence

Reported to the Global Human Resources Director, based in the group headquarters, in London. Achievements & Responsibilities included:• Coordinated and managed the annual company code of conduct by all colleagues using an online process. Achieved increased sign up rate in 2008 from 82% to 91% in 2009.• Lead and coordinated the provision of a comprehensive global online training program which encompassed corporate governance, global policies, ethical business practices and translation of the program into 9 additional languages thus achieving 95% of the company population accessing the online program.• Managed extensive complex diary arrangements across various time zones for global meetings in addition to coordinating domestic and international complex travel logistics including hotels, private transfers, flights, visas.• Provided administrative duties and communicated at all levels, both internally and externally. Monitored all phone calls and taking appropriate action including ascertaining nature and importance of calls, dealt with enquiries liaising with all levels in the business• Managed sensitive, strategic and business critical information including global organizational change. Project coordination and lead on ad hoc projects as well as maintaining the intranet using SharePoint, filing and archiving systems, emails, mail, performing research and generating• Managed the initiation, implementation and completion of projects to ensure their delivery against budget, timescale and quality. Managed project budgets including compiling, reconciling and submitting expenses, purchase orders and processing invoice payments