Sandy Maciel Email and Phone Number

Executive Assistant to the CFO / Payroll SpecialistAccounts Receivable and Payable / Human Resources/ Office Manager•Contact/respond to upper level management inside and outside the agency.•Answer multiple phone lines and triage incoming calls, file, order supplies, building maintenance & all travel arrangements for upper level management.•Manage work flow to ensure all payroll transactions are processed accurately and on time.•Perform daily payroll department operations.•Prepare semi-monthly time sheets and interface with ADP payroll.for multiple states.•Process manual checks and direct deposits in compliance with correct garnishment calculations.•Payroll summary development for adjusting journal entries that relate to transferring data to the general ledger.•Understand proper taxation of employer paid benefits.•Direct and professional communication with employees relating to payroll and benefit questions.•Working knowledge of payroll procedures and best practices.•Expedite accounts payable with a semi-weekly check run.•Prepare invoices and apply receivables into the accounting system.•Develop & coordinate operating reports, such as budget expenditures.•Manage all general ledger coding & cost coding for accounts payable and receivables with an on-line QuickBooks accounting system.•Ability to deal sensitively with confidential material.•Supervise out-of-state clerical staff.•Management of Human Resources for two agency locations

Balzer Painting, Inc. Bend, OregonExecutive Assistant to the Owner / Office Manager /July Accounts Receivable / Human Resources •Monthly invoicing and tracking of current and over due debts.•Accounts receivable processing.•Update multiple spreadsheets for job completion and payment history.•Bi-weekly preparation of employee timecards.•Track all employee 401k, Health and Dental Insurance records.•Proficient in various office procedures including typing, bookkeeping, preparation of payroll, file keeping and supply maintenance.•Assisted owner, supervisors and subordinates in identifying and resolving problems.•Evaluated and maintained office records, and revised procedures in order to improve work flow efficiency.•Maintain monthly safety meetings in conjunction with OSHA requirements.•Communicate effectively with subcontractors, owners and customers.•Complete estimates and quotes for all shop related projects.

R&H Construction Company Bend, OregonProject Assistant •Prepared, distributed, tracked, and maintained all contracts between subcontractors and R&H.•Maintained and verified subcontractor compliance.•Processed monthly subcontractor invoicing.•Managed distribution logs and purchase order books.•Maintained company cell phone distribution records.•Expedited communication between upper level management and general personnel.•Assisted in identifying and resolving problems.•Maintained company employee records.•Tracked company checking account and petty cash logs.•Distributed all subcontractor payments according to compliance.•Consistently met and exceeded company policies and procedures.•Distributed various release and waiver forms when requested by management.•Verified insurance for subcontractors and owners.

St. Charles Medical Center -Central Oregon Cancer Treatment Center Bend, OregonMaterials Management /Radiation Therapy Coordinator / Administrative Assistant•Personal assistant to physicians and nurses.•Ensured that timely and accuracy of information flows smoothly and consistently between physician staff, patients, and other caregivers.•Use of initiative and judgment when making decisions in the absence of physicians and office management staff.•Represented the Cancer Treatment Center at various community held events.•Reviewed and verified incoming and outgoing documentation for completeness, accuracy, and compliance with established policies and procedures.•Worked closely with Team Assistant to coordinate seminars and conferences.•Coordinate patient schedules with therapist and physicians.•Maintained accuracy of patient charts•Recorded and logged all Cancer Treatment Center staff meeting minutes.•Tracked and verified shipment of materials via online resources.•Evaluated accuracy and efficiency using document control methods.•Dispersed packages to department heads in a professional and timely manner.•Accurately pulled records and orders for delivery to all departments.•Expedited shipping and receiving of items per hospital request.•Accurately stocked daily shipments of inventory freight.•Maintained various records and reported to upper level management when requested.