Administrative Assistant/Projects Coordinator
As the Administrative Assistant to the VP of Design & Construction I provided a high-level of administrative support to include general office duties such as: Answering telephones and arranging conference calls; coordinating meetings, conducting research and updating files, both paper and electronic; sorting and distributing mail; composing correspondence; maintaing office inventory for the department; maintaining and updating mailing lists; and transcribing voice mails. As Projects Coordinator I provided support as needed to the Directors of Renovation, Regional VPs, and 50 hotel properties. I was responsible for initializing and tracking multiple multi-million dollar budgets in Microsoft Dynamics and Excel; as well as contract administration while maintaining client and project confidentiality. I worked with property owners and lenders to acquire funding for various renovation/capital expenditure projects. I created and maintained an excellent working relationship with owners through verbal and written communication to insure that all their requirements were being met, while maintaining Davidson’s policies and procedures. I created financial reports on a weekly, bi-weekly and monthly basis, and assisted with executing and coordinating projects affecting policies and operations of the department.Personal Initivies:Produced the Standard Operating Proceedures for Capital Expenditure Projects.Created the Hotel Property Matrix, listing all due diligence information on each property, along with hyperlinks to backup documentation. Suggested and directed the conversion of our department’s paper files into electronic files.Initiated ACM/O&M tracking and verified all necessary documentation was at both the corporate office and on file at the property level.
