Executive Administrative Asst To Director, Acctg & Rptg And The Controller/Dir, Fp&A & Is Finance
Nissan North America
Provide administrative support to 2 Directors and their respective departments.• Provide backup support for 4 other Directors and for the VP of Finance.• Initiated team building events for Finance assistants and work to maintain a team environment.• Chairperson of Nissan HQ Finance Activities Committee.• Compile, maintain and manage Organization Chart for all of Nissan Americas Finance including the United States, Mexico, Canada and Brazil, a combined total of more than 650 employees.• Compile and manage active distribution lists for all of Finance within the Global Address Directory.• Publish organizational charts, articles and other relevant information on Nissan’s intra-company network.• Heavy calendar management, meeting set up, time management and travel arrangements.• Provide training for new Finance assistants.• Facilitate Finance systems access requests.• Enter information into SAP for PO’s to be generated for planned departmental expenditures.• Order departmental supplies, code invoices, internet research,• All other administrative support as needed.Feb 2008 - December 2011 - Served as Executive Administrative Assistant to Treasurer and Treasury Department. Highlights of those responsibilities are as follows:• Provide administrative support to Treasurer, Treasury Department and the Corporate Vice President, Global Treasurer in Tokyo.• Order and manage department supplies. Reduced expenditures by 47%.• Process and manage departmental shipping. Reduced expenditures by 22%.• Improved efficiency of various administrative processes by as much as 62%.• Liaise with investors, prepare and approve expenses, manage records retention• Set up new drafting account numbers, facilitate wire transfer requests.• Compilation of data into reports, diagrams, spreadsheets.• Investor presentations, manage calendars, domestic and international meetings and travel, catering, mail processing, event coordination.