Sandy Lopez Email & Phone Number

Fullerton, California, United States

∙ Sort, distribute incoming mail and use Pitney Bowes machine to process outgoing mail. ∙ Answer PO hotline and create purchase orders for service technicians. ∙ Use company credit card for approved purchases. ∙ Responsible for maintaining overhead vendor information and terms. ∙ Verify invoice accuracy, resolve discrepancies and post to appropriate accounts. ∙ Process weekly check run and prioritize payment of invoices based on vendor terms. ∙ Match invoices to checks and resolve any mistakes. ∙ Reconcile vendor statements ∙ Maintain Business License binder and process renewals. ∙ Administer fuel cards and fleet accounts. ∙ Create a monthly Nevada MPG Report for fleet manager to identify if any vehicle needs service. ∙ Process vehicle registration renewals and notify fleet manager if a smog check certificate is required. ∙ Verify and resolve vehicle citations. Notify driver and payroll if needed. ∙ Create Monthly Credit Card Reports, verify transactions with credit card holders, code with appropriate GL and submit reports to CFO. ∙ Assist with projects to help the department when shorthanded.

Irvine, California, United States

Administrative Assistant ∙ Provided support to Executive Assistant with numerous duties, such as: o Coordination of travel arrangements for Regional Managers and Training Team. o Bi-weekly office supply and food orders for 30+ locations nationwide. o Equipment rentals and coordination of corporate office events. ∙ Assisted Accounting Department with tasks, such as: o Mailing checks. o On-line order refund requests. o Chargebacks and flag fraudulent profiles. o Filing of Accounts Payable paperwork. ∙ Assisted Executive Team with general office duties, such as: o Creating ad hoc reports and flow charts. o Delivering time sensitive and highly confidential documents to law firms and/or insurance. Receptionist ∙ Operated front desk, greeted guests entering establishment, determine the nature and purpose of visit, and direct or escort them to specific destinations.∙ Responded to high volume of phone calls, took messages, routed correspondence, handled requests and queries appropriately. ∙ Managed multiple email accounts and provide company’s most updated information. ∙ Used appropriate software to view customer accounts to inform them of remaining race credits, membership expiration date and updated contact information. ∙ Created gift cards for donations, trades, marketing and sales events. ∙ Managed donation requests from all US locations. ∙ Fulfilled on-line gift card orders. ∙ Customer Service support for customers requesting assistance regarding on-line purchases.

Irvine, Ca

Schedule closings for Lenders.

• Maintained and distributed daily reports for sales teams.• Kept account executive files updated with monthly production.• Notified regional sales managers of open accounts and distributed to account executives.• Arranged conference calls and scheduled meetings.• Obtained information and answered inquiries regarding loans.• Filled out expense reports for the sales team and sent original copies to accounts payable. • Opened, sorted and distributed mail/shipments, including faxes and e-mails.• Performed general office duties such as answering phones, copying, scanning and ordering supplies.

• Verified and entered borrowers information into the system and ordered credit reports.• Printed all necessary paperwork for files and called appropriate parties for missing documentation.

• Maintained and distribute shipments and weekly sales reports for Vice President of Operations.• Transferred data and mailed copies of engineering files to other divisions.• Maintained status on data files pending purchase orders.• Entered repeat orders, cancelled orders and printed out order confirmations for Sales Reps.• Filed correspondence, invoices and made files for new parts.• Covered the front desk and answered phones when needed.