Sangeeta Dutt Email & Phone Number

Vancouver, Bc, Ca

Manage the daily operations of the Regional Director General's Office (RDGO) and supervise RDGO staff• Supervise two direct reports; assign work and provide written performance review feedback • Prioritize tasks for myself and my subordinates• Assist with coordination of high profile regional visits (Deputy Minister, Associate DM, Assistant DM etc.)• Monitor and assign tasking from the RDG’s inbox; Delegating tasks to senior executives in the region• Develop and… Show more Manage the daily operations of the Regional Director General's Office (RDGO) and supervise RDGO staff• Supervise two direct reports; assign work and provide written performance review feedback • Prioritize tasks for myself and my subordinates• Assist with coordination of high profile regional visits (Deputy Minister, Associate DM, Assistant DM etc.)• Monitor and assign tasking from the RDG’s inbox; Delegating tasks to senior executives in the region• Develop and implement any new procedures and directives for the region• Coordinate the senior executives performance management process on behalf of the RDG• Write memorandums to headquarters and regional staff on behalf of the RDG• Provide confidential administrative support to the RDG and senior executive cadre in the development of strategic planning, communication pieces, and human resources processes etc.• Assist with networking and leveraging tactical and strategic business partnerships within the organization to promote a positive corporate profile Show less

Provided general managerial, administrative, and operational support to the Regional Director, APM• Developed and oversaw the RD's calendar and maintained his schedule on a daily basis; prioritizing urgent meetings as needed while maintaining daily departmental operational workflow.• Booked travel using an online system while adhering to strict government travel policies.• Managed RD's emails; responded on his behalf, filed emails, and brought urgent matters to his attention… Show more Provided general managerial, administrative, and operational support to the Regional Director, APM• Developed and oversaw the RD's calendar and maintained his schedule on a daily basis; prioritizing urgent meetings as needed while maintaining daily departmental operational workflow.• Booked travel using an online system while adhering to strict government travel policies.• Managed RD's emails; responded on his behalf, filed emails, and brought urgent matters to his attention when necessary.• Managed flow of information to/from all reporting levels of the organization on behalf of the RD.• Provided meeting coordination and wrote record of decisions for all senior management meetings.• Registered RD for conferences and other events both in the public and private sector using my company credit card.• Coordinated administrative processes related to human resources, finance, and procurement for both the RD and his senior management team. Show less

Provided general managerial, administrative, and operational support to the Associate Regional Director General, DFO• Developed and oversaw the ARDG's calendar and maintained her schedule on a daily basis; prioritizing urgent meetings as needed while maintaining daily departmental operational workflow.• Booked travel using an online system while adhering to strict government travel policies.• Managed ARDG's emails; responding on her behalf, filing emails, and bringing urgent… Show more Provided general managerial, administrative, and operational support to the Associate Regional Director General, DFO• Developed and oversaw the ARDG's calendar and maintained her schedule on a daily basis; prioritizing urgent meetings as needed while maintaining daily departmental operational workflow.• Booked travel using an online system while adhering to strict government travel policies.• Managed ARDG's emails; responding on her behalf, filing emails, and bringing urgent matters to her attention when necessary.• Provided confidential administrative support to the ARDG and her direct reports in the development of strategic planning, communication pieces, etc.• Coordinated administrative processes related to human resources, finance, and procurement including providing monthly expense reports and budget tracking.• Managed flow of information to/from all reporting levels of the organization on behalf of the Associate Regional Director General.• Monitored completion of urgent items assigned from National headquarters.• Provided minute taking and record of decisions for Regional Management Committee meetings.• Appointed by senior management to gather procurement statistics for weekly National reports. Show less

Provided Logistics & Events Coordination for public forums throughout British Columbia and Administrative and Executive support for the Aboriginal pilot portfolio.• Provided event planning and logistical support for over 10 public forums held throughout B.C.; hosting over 1000 guests; liaising with staff, volunteers, small businesses and media• Designed registration process for forums and maintained administrative and procurement files for all events.• Coordinated travel and… Show more Provided Logistics & Events Coordination for public forums throughout British Columbia and Administrative and Executive support for the Aboriginal pilot portfolio.• Provided event planning and logistical support for over 10 public forums held throughout B.C.; hosting over 1000 guests; liaising with staff, volunteers, small businesses and media• Designed registration process for forums and maintained administrative and procurement files for all events.• Coordinated travel and accommodations for all staff and volunteers.• Managed hospitality and venue contracts with hotels and coordinate hospitality and venue setup• Obtained appropriate approvals for hospitality• Provided live online training for headquarters staff on the use of WebEx presentation/meeting software• Delivered monthly procurement information seminars to small and medium enterprises and to internal staff to educate them on how to do business with the government of Canada.• Assisted with developing a National Framework for Aboriginal Engagement and helped create associated briefing notes to senior officials.• Developed procurement information seminars and Power Point presentations specifically for the Aboriginal community.• Planned and coordinated the Minister's Roundtable event with regional stakeholders. Show less

Mandated to provide current and succinct data to Regional managers as well as headquarters regarding AIP spending• Extensive use of SIGMA (SAP) on a daily basis to create and track financial reports for the Region• Provided advice and guidance to Accommodation Portfolio Managers to ensure that proper guidelines are followed when creating Investment Analysis Reports (IARs) to secure funding• Ensured the National Project Management System (NPMS) guidelines are followed for… Show more Mandated to provide current and succinct data to Regional managers as well as headquarters regarding AIP spending• Extensive use of SIGMA (SAP) on a daily basis to create and track financial reports for the Region• Provided advice and guidance to Accommodation Portfolio Managers to ensure that proper guidelines are followed when creating Investment Analysis Reports (IARs) to secure funding• Ensured the National Project Management System (NPMS) guidelines are followed for delivery of projects• Collaborated with other team members to provide strategic direction for Accommodation Portfolio Managers Show less

Provided general managerial, administrative, and operational support to the Regional Director, CSSMC• Developed and oversaw the Regional Director's schedule on a daily basis, including scheduling meetings and travel arrangements while maintaining daily departmental operational workflow• Provided confidential administrative support to the Regional Director and direct reports in the development of strategic policy planning, communication pieces, etc.• Coordinated annual reporting… Show more Provided general managerial, administrative, and operational support to the Regional Director, CSSMC• Developed and oversaw the Regional Director's schedule on a daily basis, including scheduling meetings and travel arrangements while maintaining daily departmental operational workflow• Provided confidential administrative support to the Regional Director and direct reports in the development of strategic policy planning, communication pieces, etc.• Coordinated annual reporting to headquarters in Ottawa and managed flow of information to/from all reporting levels of the organization on behalf of the Regional Director• Appointed by senior management to gather information from all SIGMA users and create a report for deficiencies with the system including suggestions for improvements to data integrity and ease of use• Assisted with networking and leveraging tactical and strategic business partnerships within the organization to promote a positive corporate profile• Coordinated contributions to Regional Briefing book and edited where necessary• Provided minute taking and record of decisions for staff meetings Show less

Provided procurement services for PWGSC, Pacific Region • Developed and solicited RFP's from desirable prospective partners, including development of proposals for new business; participated in planning and presentation sessions• Extensive use of SIGMA on a daily basis to create purchase requisitions, goods receipts, service entry sheets, and purchase orders for the procurement of goods and services• Produced year-end procurement reports with the use of SIGMA (SAP) for the… Show more Provided procurement services for PWGSC, Pacific Region • Developed and solicited RFP's from desirable prospective partners, including development of proposals for new business; participated in planning and presentation sessions• Extensive use of SIGMA on a daily basis to create purchase requisitions, goods receipts, service entry sheets, and purchase orders for the procurement of goods and services• Produced year-end procurement reports with the use of SIGMA (SAP) for the entire region • Adhered to guidelines for procuring goods and services and ensured timely payment of invoices• Developed and administered database which included client and prospect information, mailing list applications, access to financial reports, etc.• Managed accounts and regularly updated database for all mobile device users Show less

Provided training and administrative support for all PWGSC employees• Maintained database and registration files for employees and teams/units regarding training needs and objectives• Created memorandums and notices for staff concerning mandatory training requirements• Reconciled monthly credit card statements to ensure a proper repayment plan was in effect between departments• Coordinated room bookings and equipment rentals for seminars and workshops

Provided confidential administrative support for a breadth of managers in the Real Property Services Branch• Was selected by headquarters to be a SIGMA Super User for the Pacific Region• Ensured policies and directives were followed when making travel arrangements for managers• Identified lack of training in the region for SIGMA financial system and took the initiative to create and deliver workshops and support materials to ensure staff remained motivated and on-track to meet… Show more Provided confidential administrative support for a breadth of managers in the Real Property Services Branch• Was selected by headquarters to be a SIGMA Super User for the Pacific Region• Ensured policies and directives were followed when making travel arrangements for managers• Identified lack of training in the region for SIGMA financial system and took the initiative to create and deliver workshops and support materials to ensure staff remained motivated and on-track to meet performance expectations• Helped track budgets, interpret and take action on monthly finance reports and maintain spreadsheets using various software programs and database applications to deliver results• Provided confidential support services for the RCMP 'E' Division Relocation Project Show less

Reported directly to the Branch Manager and led the retail branch customer service team• Contributed to the overall branch/team success by overseeing the delivery of customer service and all associated administrative processes.• Sustained overall branch operational effectiveness and efficiency by setting objectives related to customer service and ensuring customer service practices were well established and followed by customer service employees.• Facilitated team's functional… Show more Reported directly to the Branch Manager and led the retail branch customer service team• Contributed to the overall branch/team success by overseeing the delivery of customer service and all associated administrative processes.• Sustained overall branch operational effectiveness and efficiency by setting objectives related to customer service and ensuring customer service practices were well established and followed by customer service employees.• Facilitated team's functional skills and behavioural competencies through coaching and skill building sessions, providing them with constructive feedback and encouragement individually and in a group setting.• Performed compliance reviews, ensured adherence to bank security procedures, expense management, payroll and scheduling.• Managed workflow of 10 staff members. Show less

Pacific National Exhibition

Provided administrative and supervisory assistance with the Playland Food & Beverage office including hiring, training, scheduling, evaluating and general management of staff and events• Administered payroll for over 350 part-time and fair-time Food & Beverage employees.• Prepared weekly schedules for both part-time and fair-time unionized employees.• Identified gaps in organization and determined number of employees needed.• Conducted interviews, coordinated appointments… Show more Provided administrative and supervisory assistance with the Playland Food & Beverage office including hiring, training, scheduling, evaluating and general management of staff and events• Administered payroll for over 350 part-time and fair-time Food & Beverage employees.• Prepared weekly schedules for both part-time and fair-time unionized employees.• Identified gaps in organization and determined number of employees needed.• Conducted interviews, coordinated appointments and hired employees. • Prioritized work quickly and effectively, developed event summary sales reports and performed general office duties such as photocopying, filing and typing.• Prepared department letters and memorandums, maintained office documents and administered policies and procedures to unionized employees.• Managed the distribution and reconciliation of cash daily.• Supervised workgroups of over 30 team members and trained them on a variety of work tasks• Organized and allocated work, directed staff, and evaluated performance of staff Show less