Cibele Santos Email & Phone Number

Ottawa, On, Ca

Ottawa, Ontario, Canada

• Provide high-level administrative support to the Chief Strategy Officer, ensuring efficient operations and effective communication with senior leadership.• Actively involved in the transformation committee, delivering comprehensive reports on benefits realization, strategic goals, and change management to the Board of Directors.• Prepare and present detailed meeting materials and agendas, facilitating informed discussions and decision-making processes.• Utilize Diligent for effective board management and documentation.

Ottawa, Ontario, Canada

• Provide administrative and project management support requiring independent judgment, accuracyand speed under tight deadlines;• Collaborate with other Human Resources staff in receiving surveys using MS Forms, assisting incompiling, and reporting required data set, and analyzing results to identify issues, concerns andsolutions;• Manage the day-to-day operational and administrative activities by organizing the incoming flow ofwork, prioritizing incoming requests and following up to ensure timely response;• Manage and monitor the schedule, by scheduling meetings/appointments, room reservations and,when necessary, and prepare documentation for meetings;• Compose, review, proofread, edit and format regular and confidential correspondence, includingmemorandums, minutes, and other documents;• Coordinate and provide support to committees such as Fiscal Advisory Committee, Equity, Diversityand Inclusion Committee, and other committees as required including: • Plan, prepare draft agendas, attend meetings, take notes and prepare the minutes and all other pertinent documentation for meetings and send relevant documents via electronic mail;• Maintain and update membership list;• Track action items or new agenda items for meetings and follow up on issues arising as required;• Prepare and distribute follow-up correspondence• Advise committee resource person of regrets, ensure that quorum is met and maintain meetingattendance records;• Retrieve, open, sort and review all incoming correspondence for VP-HR; investigate and verifycorrespondence, as required;• Assist in monitoring of budget and report discrepancies.• Manage the process for electronic employee schedules via QHR, including verify/modify the hoursfor direct report employees;• Prepare and review expense reports and reconciliations.• Develop and maintain office e-filing system, One Drive, MS Channels, and manual filing system.

Ottawa, Canada Area

Research prioritizes, and follows up on business matters and concerns addressed to the CEO, including those of a sensitive or confidential nature; determine the appropriate course of action, referral, or response.Ensure smooth communication between the CEO’s Office, members of the Board of Directors and Committees, as well as internal/external stakeholders, demonstrating leadership to maintain credibility, trust and support with senior management staff and other colleagues.Compile reviews and analyzes data or information that supports departmental activities.Maintain the CEO’s calendar, ensuring effective prioritization and preparation of required information while working collaboratively with key internal/external stakeholders.Prepare documentation and correspondence, agendas and reports and gather background materials.Schedule Board Committee meetings, preparing meeting packages, attend and record proceedings, prepare and distribute minutes, communicate committee decisions, and initiate or complete any required follow up.Provide support and work closely with the Corporate Affairs VP to ensure that materials for Board meetings from the respective Board Committees are received promptlyCoordinate travel for the CEO, including preparation of materials for meetings (i.e. presentations, documentation, logistics, etc.).Ensure an up to date records systems, both digital and paper.Prepare and review expense reports and reconciliations.Support departmental budget activities, also responsible for credit card conciliation.Provide administrative support to the senior management team as required, including event management and administrative duties.Make independent decisions regarding planning, organizing, and scheduling of work.Undertake special project assignments as required.

Curitiba Area, Brazil

Brookfield member company.Organized the daily agenda of the CEO.Provided a high level and high quality of administrative support to the CEO and Team.Scheduled and coordinated travel arrangements and meetings; drafted and distributed agendas, took notes, assured appropriate follow-up, and coordinated logistics. Drafted routine correspondence; formatted documents and reviewed materials prepared for CEO and VP signatures; ensuring accuracy, clarity, proper grammar and spelling. Reconciled travel/business expenses and prepared travel claims.Maintained & organized all aspects of the CEO business life – coordinating appointments, travel arrangements, calendar management, work anniversaries etc. Provided administrative support to the annual budget process and mid-year forecasting planning exercises. Maintained calendars and attendance of staff reporting to the CEO, coordinate external meetings, and manage expense reporting. Received and responded to all calls and messages to the CEOs office, as well as any requests for information.

Araucaria

Maintained & organized all aspects of the Marketing Director in business life – coordinating appointments, travel arrangements.Provided administrative support to the annual budget process and mid-year forecasting planning exercises.Administered and coordinated team meetings, team building/development activities, reporting, documenting actions & follow up, communications, cadence/calendar for the Leadership team (weekly, quarterly & bi-annual).Event management, ie: coordinating client/stakeholder meeting, hospitality, and logistics.Supported in building/cascading communicating companywide specific information to the entire company as well as the wider global organization where appropriate.Managed project as SAP implementation, and quality assurance associated with all of the branding.

Curitiba, Paraná, Brazil