Santosh Bartaula, Mba Email and Phone Number

 Successfully Led finance and accounting team of 6 people managing fund of $20m by improving processes, establishing finance structure, and ensuring strong internal control system. Trained new staffs, motivated continuing staffs and led change management successfully.  Successfully implemented Netsuite ERP system integrating payroll and expense management system. Reduced account receivables from 3.7 million to 400K by addressing billing-recovery issues. Prepared financial statements, analyzed financial data, and created financial model to senior management team for data driven decision making. Prepared quarterly financial reports to present to the board of trustee. Developed operational and capital expenditure budgets and prepared master budgets to have effective control over the available resources. Effectively handled 100+ client’s finances and set a automatic system to provide real time information.  Monitored and tracked administration costs and taken measures to reduce them. Established and maintained cordial relationship across the team, with regulatory authorities and external stakeholders.

 Strategically Led finance team having country profile of $20m forming short term and long-term strategy, improving processes, establishing finance structure, and ensuring strong internal control system. Developed project budgets (over $50m) for different donors and prepared master budget consolidating partners budgets to have effective control over the available resources. Managed finance and Accounts to successfully implement Shelter and WASH projects by constructing more than 778 houses with proper water and sanitation facilities. Prepared >10 donor reports compliant with donor rules and submitted on agreed schedule and format. Monitored and tracked indirect cost recovery including NICRA. Improved productivity by 35% providing training to the staffs and reduced cost by 20% cutting unnecessary procedures and documentations. Conducted partners capacity assessment, supported them to have adequate financial reporting and management and control system in place.  Led on day-to-day finance functions; review and approve invoices, cash and bank management, approval of purchase orders, procurements and documentations including e-filings. Conducted weekly cash count, monthly bank reconciliation, account payable and receivable reconciliation, and accounts reconciliation for quarterly, and annual closing. Facilitated internal, external and donor audits by providing financial documentation as required.

 Managed finance to successfully implement Health projects in two large community hospitals in Maban including pharmaceutical procurement as well as payroll processing for more than 700 staffs. Developed country operational budgets, multi-years donor budgets for USG and UN donors in prescribed donor formats working together with program & filed teams. Prepared monthly management report, variance analysis (BvA) including committed cost based on PO issued to vendors and submitting to SMT, regional office and GSO for review and discussion. Tracked and monitored insurance policies, allocated of premiums, and claimed reimbursement. Identified weaknesses in internal control system and support team for adequate internal control in place.  Conducted weekly cash count, monthly bank reconciliation and reconciling balance sheet nominals for monthly, quarterly, and annual closing. Line management of 9 staffs and their capacity building. Training organized on RI financial policies and procedures and other mandatory online training to the finance and program staffs. Provided support to head of finance for day-to-day finance functions managing $20 million budgets.

 Developed budgets for BHA, UNICEF, GAC, CFGB, FAO and WFP in prescribed donor formats working together with program teams and ensuring adequate provision of support costs.  Prepared monthly management report, variance analysis and submitting to cluster office and HQ. Lesioned with HQ focal person to provide accurate information on inter-company transactions and periodic cash transfer requests based on monthly forecasting. Conducted partners capacity assessment, supported them to have adequate financial reporting and management and control system in place.  Monitored partner ensuring Tearfund’s policies are adhered to and providing recommendations for improvements. Reviewing partners reports, consolidating them to submit to donors. Prepared donor reports in compliance with donor rules and submitted on agreed schedule and format. Prepared national staff payroll and make timely payment of salary and taxes, ensured proper payroll allocation to active project based on time sheets. Prepared and reconciling balance sheet nominals for monthly, quarterly, and annual closing.

 Gathered data and reported all institutional funding donors for $16 million projects. Trained staff for the effective implementation of finance and procurement manuals. Prepared variance analysis based on budget and actual expenditure and reported to the management. Ensured all the rules and regulations of the donors are compliant with. All the payments are processed with proper documentations and filing them for future use. Prepared recovery matrix to allocate shared costs to the donors in line with finance policy