Saqib Mustafa Email and Phone Number

Negotiating with suppliers to secure competitive prices and efficient service for equipment and supplies while also managing a portfolio of 200 suppliers. Advising department heads to align equipment and supply decisions with the organization's objectives and collaborating with internal departments to tailor the procurement process to their unique needs.Inspecting incoming goods for defects and missing parts, resulting in a 10% reduction in defects.Managing the entire procurement process, from inventory and product selection to supplier relationships and procurement execution, overseeing an inventory of 5000 SKUs.Negotiating contracts to set price parameters, quality standards, and cost-reduction targets for long-term operational success.Ensuring that all procurement and inventory activities comply with relevant regulations and policies while maintaining precise accounting entries in the stock register for transparency and compliance.Monitoring market trends to identify new vendors offering better pricing or product quality, resulting in the onboarding of five new vendors. Encouraging suppliers to align their quality standards with company objectives, improving product consistency by 10%.Implementing an efficient product requisition system with Project Manager approval, reducing approval process time by 25%. Managing shipments, verifying item quantities, and achieving 98% inventory accuracy.

Prepared comprehensive bill summaries and managed bill processing, promoting financial transparency. Developed a product list for approval by the Project Manager, ensuring strategic procurement planning. Efficiently processed, tracked, and managed procurement through purchase orders.Organized and maintained accurate accounting entries in stock registers and inventory software, facilitating transparency. Accurately reconciled payments with bills to maintain financial integrity.Built and managed shipping receivers, verified item quantities, and maintained precise inventory records.Analyzed and optimized purchasing agreements with vendors, and facilitated precise cost analysis, resulting in yearly savings of $10,000.Fostered and maintained robust vendor relationships to enhance collaboration, achieved a 100% accuracy rate in financial transactions, and prevented financial disputes with vendors.Oversaw office inventory, including purchase order preparation and stock maintenance.

Demonstrated proficiency in crafting polished communications for both internal and external audiences.Delivered exceptional clerical assistance encompassing data entry, document management, email correspondence, and the efficient management of office equipment.Facilitated the setup of meeting rooms for over 50 corporate gatherings, managed essential materials, and carefully recorded information. Efficiently directed business communications to appropriate departments and team members. Expertly administered and disseminated the monthly and weekly schedules for the staff.Maintained oversight of office inventory, ensuring a well-stocked and organized workspace.Assumed the responsibility for preparing office files and correspondence, resulting in a 99% error-free communication record.

Reviewed figures, postings, and documents for accuracy and completeness, including 500+ payments, invoices, journal vouchers, and statements. Organized data into multiple spreadsheets, utilizing accounting software to prepare weekly and monthly financial reports.Conducted account reconciliations, aligning general ledger figures with monthly bank account statements.Maintained clean and organized accounts payable records and prepared financial documents such as the Statement of Expenditure (SOE), Classifieds, Monthly Accounts, and Bank Reconciliation Statement.Managed the preparation and submission of Direct Withdrawal Applications to the Asian Development Bank.Recorded data in the Financial Management Information System (FMIS) and enabling data-driven for more than 20 departments.Efficiently organized and preserved accounting entries in stock registers and inventory software, including the collection and maintenance of office inventory and the preparation of purchase orders.