Handles calls and promptly forwards them to appropriate person among 35 employees. Responsible for scheduling meetings for all employees; escorts visitors to staff members' offices, along with provides hospitality service arrangements as requested by staff. Compose and distribute inter-departmental memorandums (e-mail, documentary and voice) ensuring timely delivery and receipt of important information while at the time maintaining confidentiality. Prepares and assembles media kits for marketing and public relations departments. Responsible for making domestic and international travel arrangements for senior-level executives via the Internet, which resulted on a net saving $40,000 to $50, 000 a year in airfare and car rentals savings. Established and maintains electronic records management system for all incoming and outgoing correspondence.Organize, sort and assign mail distribution for all the employees.Collections for Accounts Receivable and was also in charge of Accounts Payable. Prepared and filed NY and NJ Sales Tax

Executive Administrative Assistant Provide high-level administrative support to President, Vice President and Sales Vice President of Sales representative/manufacturing company of kitchen and home appliances $7 million in annual revenues. Perform a variety of jobs with proposals, sales meetings, International sales show functions, addressing inquiries of current buyers and manufacturing companies, communicating with marketing department, buyers from leading stores, and our biggest accounts. Collaborate with Presidents and Vice Presidents to oversee distribution pricing and spec sheets. Prepare meeting agendas and carefully monitor all action items. Reduced company travel expenses in first three months of tenure by identifying cost-effective travel agencies and negotiating contracts with hotels and key travel-services providers. Coordinated and hosted successful International Sales meetings, creating invitations and promotional materials, dinners, booking hotel reservations for all overseas and domestic guests, developed presentations and scheduled all executive-level meetings and travel. I have been involved in every aspect of this company; websites, spreadsheets, travel, sales meetings, creating pricing/product sheets, claims (settling and law suits), formal companies meetings, etc… Played a key role in design of inter-office intranet, collaborating with Web developers to identify and define essential components of site functionality. Purchased all office supplies, hardware and software, performed application upgrades, and trained staff in use of office computer resources. Developed internal correspondence that facilitated effective communication and transfer of information between two international offices. Directed day-to-day office operations, providing fundamental support to company President and partners.