Organising and coordinating both internal and external meetings (through Lotus Notes Calendars), liaising with clients and building relationships with their support staffEnsuring all meetings requirements have been organized (meeting rooms, catering, materials, travel etc)Arranging and coordinating travel bookings using the Firm's designated travel agencyAssisting with the completion of reports/proposals Answering telephones and screening calls as required;General… Show more Organising and coordinating both internal and external meetings (through Lotus Notes Calendars), liaising with clients and building relationships with their support staffEnsuring all meetings requirements have been organized (meeting rooms, catering, materials, travel etc)Arranging and coordinating travel bookings using the Firm's designated travel agencyAssisting with the completion of reports/proposals Answering telephones and screening calls as required;General administration (timesheets and expense claims) Sort and distribute mail and faxesAssisting with the preparation of PowerPoint presentations, including producing overhead slides and handout material (excel spreadsheets etc.)Updating various firm databases as requiredPreparing cheque requestsArchiving and file management Generally assisting team as required. Show less

Duties:Client Work: Working with Microsoft Power Point, Excel, Outlook and Adobe.Binding documents, photocopying, faxing, shredding, stapling etcAttending to clients guests in reception and notifying the client of their arrivalRecording and notification of Incoming Mail to clients as requestedConnecting and Disconnecting Broadband internet in meeting rooms and business lounge for virtual clients - Smart office connectionsTroubleshooting I.T. problems in the business… Show more Duties:Client Work: Working with Microsoft Power Point, Excel, Outlook and Adobe.Binding documents, photocopying, faxing, shredding, stapling etcAttending to clients guests in reception and notifying the client of their arrivalRecording and notification of Incoming Mail to clients as requestedConnecting and Disconnecting Broadband internet in meeting rooms and business lounge for virtual clients - Smart office connectionsTroubleshooting I.T. problems in the business loungeRecording Business Lounge usage and Internet UsageBooking boardrooms and meeting rooms on behalf of clients for all local, national and international locationsArranging Couriers on behalf of clients and ServcorpPreparing quotes and arranging Catering on behalf of clients and ServcorpOvertime for clients when available and requestedLiaising with other Servcorp locations locally, nationally and internationallyRepresenting Servcorp at all Servcorp and client functionsPreparation of Promotions for Servcorp Virtual Office clients, when requiredRunning of errands when required for Virtual Office clients and ServcorpOrganising White Pages Listings for all Virtual ClientsServcorp Work:Client Set ups in all systems - Hottdesk, mail lists, fax lists, client database, mail file and client files when requiredEnsuring the Servcorp 5 star standard is presented at all timesSupporting other team members in their duties when needed Training of other/new team membersUpdating client databases when requestedCompletion of all Servcorp testing requirementsWelcomes of clients to Servcorp upon joiningEnd of Month Tasks to assist Manager Show less

Reason for leaving: I left Melbourne to move to Sydney due to a family illness.Duties: Word ProcessingPersonal AssistantRelief Reception Accounts Receivable and Payable using MYOBMonth end rental invoicing to all Permanent and Virtual tenantsMid month service invoicing to Permanent and Virtual tenant including reports for Megabyte, printing, photocopying and telephone usageMaintaining office client contact databasesMarketing - sourcing new businesses… Show more Reason for leaving: I left Melbourne to move to Sydney due to a family illness.Duties: Word ProcessingPersonal AssistantRelief Reception Accounts Receivable and Payable using MYOBMonth end rental invoicing to all Permanent and Virtual tenantsMid month service invoicing to Permanent and Virtual tenant including reports for Megabyte, printing, photocopying and telephone usageMaintaining office client contact databasesMarketing - sourcing new businesses, creating flyers/brochures for mail outsBuilding Security passesMaintenance issuesSourcing and booking corporate accommodation for tenants when neededMeeting Room booking quotations for internal and external clients including corporate catering and electronic equipment hireEvent Coordination (Christmas in July, Conferences etc) Show less

Maintain all company standard documents * Maintain all company management bulletins* Maintain client / vendor database* Compile / maintain the office operation procedures manual* Conduct Tender searches* New employee initiation and maintain new employee kit* Maintenance of events calendar* Maintain the equipment and suppliers databases* Coordinate maintenance of office including cleaning, rubbish collection, repairs, carpet cleaning, lighting and… Show more Maintain all company standard documents * Maintain all company management bulletins* Maintain client / vendor database* Compile / maintain the office operation procedures manual* Conduct Tender searches* New employee initiation and maintain new employee kit* Maintenance of events calendar* Maintain the equipment and suppliers databases* Coordinate maintenance of office including cleaning, rubbish collection, repairs, carpet cleaning, lighting and gardening* Diary and contacts management* Organise project director/managers meetings and updating of minutes* Organise catering for meetings, ordering sandwiches / muffins* Greet clients and suppliers when receptionist unavailable; Reason for Leaving: Moved to Melbourne to be with my partner.Duties:Provide accounting and administration to the supply divisionOptimal use of equipment and staffing resources for project planningData Entry & Analysis Annual calendar production and liaisonAdministrative Liaison with properties Distribution & collection of job sheets Room availabilityTradesmenOrdering and distribution of supplies and stockSupply shop purchasingOrder Housekeeping & Head Office staff uniforms & mobile phones Ensure all Occupational Health & Safety requirements for the company are met within the department Show less

Note: Position was cancelled due to the GM resigning. I was moved into a new department within Stella Resorts where I was trained as a Regional Supply Coordinator (See above for description of duties as a Supply Coordinator.)Duties:Prepare agenda and minutes for fortnightly Executive Team meetingsCollate and distribute weekly KPI report to Executive Team Fortnightly timesheetsSort and distribute CEO and General Managers daily mail Reconcile monthly Amex statements &… Show more Note: Position was cancelled due to the GM resigning. I was moved into a new department within Stella Resorts where I was trained as a Regional Supply Coordinator (See above for description of duties as a Supply Coordinator.)Duties:Prepare agenda and minutes for fortnightly Executive Team meetingsCollate and distribute weekly KPI report to Executive Team Fortnightly timesheetsSort and distribute CEO and General Managers daily mail Reconcile monthly Amex statements & Monthly reimbursement claimsPrepare legal documents for signing Prepare documents and presentations as requested using Word, Excel and PowerPointGeneral Building Maintenance Issues - Liaise with Property ManagerHead Office Invoices - Sign off & code for AccountsStaff security cards - Lift and Building accessMonthly Car ParkingMonthly 'Termination of General Tenancy Agreement' LettersHead Office Insurances/Business Name RegistrationsInter Office Desk movesCo-ordinate and manage office moves and refurbishmentsLiaise with Tradespeople, issuing keys, floor access etc.Relieve Receptionist for short breaks, annual & sick leave Assisting the Supply & Cost Management Team with small projects Show less

Note: I was internally promoted to PA for the CEO & General Manager of Operations (See above for the description of duties as a PA.)Duties: Answering all incoming phone calls, emails and faxed from Clients & Suppliers. Call volume approx 350+ per dayCatering for Head Office functions/meetingsUpdating all internal Phone Lists and Resort detailsDaily BankingDaily MailWeekly Stationary & Supplies orderPetty CashBooking of Boardroom and Meeting roomsApprove… Show more Note: I was internally promoted to PA for the CEO & General Manager of Operations (See above for the description of duties as a PA.)Duties: Answering all incoming phone calls, emails and faxed from Clients & Suppliers. Call volume approx 350+ per dayCatering for Head Office functions/meetingsUpdating all internal Phone Lists and Resort detailsDaily BankingDaily MailWeekly Stationary & Supplies orderPetty CashBooking of Boardroom and Meeting roomsApprove and code invoices for AccountsOrganising couriers - Local, Domestic and InternationalEntering Customer Feedback Comments from all Resorts using AccessSupporting other Staff members and Departments when requestedCreating procedures to improve work practices Show less