• Support Program Associates with managing all administrative aspects of grant management. • Support and manage program documents through SharePoint. • Schedule and support conference calls, webinars and virtual meetings. • Schedule appointments and travel planning. • Maintain project calendars, timelines, contact lists (e.g., for advisory groups, executive committees, workgroups, etc.). • Manage logistics and preparation of materials meetings and other activities. • When needed, provide support to contracted project managers and help manage service invoices, reports and deliverables. • Photocopy or scan materials for internal and external distribution and fax or email documents. • Assist other staff members as needed.

Select office vendors and coordinates with building management for maintenance, cleaning and repairs of office. Coordinate travel (International and domestic) and meeting arrangements for VP and prepares expense reports and financial data for staff of 35.Under limited supervision, research and reconcile invoices from third party vendors, create and monitor purchase orders, and maintain office and kitchen supplies.Created a procedural manual for Office Manager Position.Decreased office expenditures 15% by implementing needed controls on stock/supplies and standardizing ordering procedures. Saved thousands of dollars in fees of direct marketing campaigns by bringing formerly outsourced mass-mailing function in-house.Ensure new employees have all required functionality and equipment for their start date - IT, phones, desks, business cards, email address and logins, etc.Coordinate all office events and parties.

Effectively managed all facets of the gym location which included customer satisfaction, effective recruitment and selection, proper training of the staff, employee personnel issues, sales & membership solicitation, and facility cleanliness while ensuring the club is achieving projected membership/sales goals.Managed and properly record all expenses related to the gym utilizing QuickBooks Pro.Coordinated all billing and invoicing - accounts payable and accounts receivable - for members, vendors, service providers, etc. Prepared monthly, quarterly, and annual financial reporting.Communicated with property manager to ensure proper upkeep of leased space.SARAH L. ARNETTPage twoCoordinated with club members and local community to sponsor 30 girls to participate in a fun, fast and safe workout program which included weekly raffles and prizes.

Project Lead for two office moves and annual giving program. Project Lead for updating website, 800# and all marketing and promotional material.Coordinated and organized space planning, furnishings, computer equipment, supplies, etc. with multiple departments.Managed department budget and made recommendations to manager.Independently tracked and compiled expense receipts and prepared monthly expense reports.Made spending decisions, and processed and tracked check requests, invoices, and expense reports to meet and manage numerous project budgets.Planned and coordinated with account executives, director and Brand Marketing department to produce info sheets, brochures, sales kits and give-a-ways.Prepared, updated and maintained project files, including project plan, meeting minutes, timeline, meeting handouts, and action & decision.Initiated, developed, and managed the creation and implementation of a "New Hire Manual" for the Department employees and new hires.Managed existing databases of RFP's which included data entry, identifying and correcting data inaccuracies, and running standard and ad hoc reports from existing databases.

In this IT department I supported the Project Manager and was backup support for the Chief Information Officer.Managed dynamic calendars for Director, Chief Information Officer and Manager and on own initiative accepted or declined appointments and meetings and/or arranged for representation by subordinate-level staff member.Coordinated logistics for travel arrangements, arranged events (e.g., researched hotel and conference facilities; arranged banquets; managed printing and production of promotional materials; coordinated AV and all other needs with third parties).Prepared and formatted interoffice communications, letters, reports, and confidential documents. Prepared organization Excel charts, spreadsheets, and slide material for presentations to management and clients. Developed and implemented systematic method for inventory control of equipment, supplies and marketing material which resulted in a decrease in loss.Managed agenda and logistics for Leadership Team meetings.Under limited supervision, serves as administrative liaison between manager and direct reports and others within and outside the organization by providing advanced, highly responsible administrative support. Coordinated administrative workflow of the department, and recommended new processes as needed. Assisted senior managers/directors with writing complex and detailed correspondence using company knowledge and business insight.Acted as a central point of contact for the project team and supervised verification activities across the site.Owned shared drive folder organization, including nomenclature, purging and archiving files.

Managed hiring process which included, processing new hire paperwork, payroll, health insurance and benefits.New hire orientation and set up with phone, computer, and desk.Transitioned any outgoing employees or contractors. Initiated, developed, and managed the creation and implementation of a "New Hire Manual" for the Department employees and new hires.Built a strong team of thirty nine members, fostering both independence and a cohesive, productive team environment.Planned and organized the opening of a new station with local agencies and corporate office. This was accomplished by holding daily conference calls and weekly meetings to track and troubleshoot progress, frequently creating multi-layered contingency plans.