Support to Managing Director, Director, Managing Surveyors, Managing Estimator, Surveyors and Contract Managers.Health and Safety for the office building eg fire alarm testing, pat testing etcTyping of monthly board reports and yearly board report for the Managing Director.Document control for all quotations from enquiry to order.Customer care for queries and business networking.All typing, coordinating plant to site, ordering of all materials to ensure on site in line with project programme.Ordering of additional materials on a reactive basis to ensure satisfactory completion in line with project programme.Outlook control for all managers to ensure all correspondence is actioned in a timely manner.Office materials ordering and control.Monitoring suppliers to ensure best value and service is received.Monitoring/reviewing procedures to ensure time management and best practice.

Nurture your business, work smarter, follow your vision.An East Midlands Virtual Assistant can:Save you time by taking on the tasks that stop you from doing what you do bestSave you money by giving you the freedom to concentrate on fee earning workMake you money by offering a great return on investmentGrow your business by providing you with time for strategy and planningReduce your workload by allowing you to confidently delegate your administrationMake your life easier by enabling you to improve your work-life balanceExample: currently working for Little Las Vegas Casino Hire and managing their emails whilst they are on a months holiday! Responding to all enquiries, quoting and converting to bookings, management of bookings and organising staff for events.

Managing and delivering new stores/cafes, refits, re-sites on time and to budget. Managing all the appropriate contractors, ensuring all works are completed to the highest of standards whilst maintaining programmed deadlines. By use of AutoCad produce detailed layout / shopfront drawings and ensure comply with the latest Building Control Regulations. Submit completed drawings for Building Control and Planning Applications and liaise with Government Bodies as required to ensure the approvals are receive i.e meetings on site with the Conservation Officers/Council. Issue drawings for tender and supplier benchmark as required during the project programme. Minor project management as and when required.

Working alongside the Project Managers in assisting with the smooth opening of new stores from Planning Applications / Building Warrants to procuring of the equipment required in opening a new store. Ensuring Capex Approval is received prior to orders being raised and the financial control of the Capex spend once project is underway. Liaising and co-ordinating all deliveries to sites and informing the supplier of any booking in procedures that the site may have. Document control of all associated paperwork and completion certificates. Maintaining the Supplier Database and holding meetings with prospective suppliers ensuring that Thorntons always receive best price on items purchased. Project Management of any minor Estate Projects i.e. Shelving Rollout, Chip and Pin and Ice Cream Roll Out and Roll Back submitting and chasing Capex Forms.

Whilst working with the Contracts Manager on the Derby City Hospital Project I was given the exciting opportunity and challenge of setting up and assist running of a new in house Prefabrication / Hire Shop Facilities and Offices based in Milton Keynes. This entailed setting up the offices, assessing and producing procedures which incorporated the design of forms for sites to use, ensuring that all sites where aware of the procedures and the monitoring of all such procedures, ensuring that all procedures complied with Axima’s Quality Management System and adhere to the ISO 2001 standard code of practice. I also recorded, monitored and liaised with the Management and Directors in London with regards to the Prefabrication Financial Income which includes attending various meetings as and when required either at Milton Keynes or London. I also had general secretarial and administrative duties required of a business.

Derby City General Hospital – Client: Skanska - £10millionWorking directly for the Project Manager my duties included the organisation of Client, Subcontractor and Internal Meetings, recording of minutes and issuing of documentation, Diary Management, Event Organisation for the Site Management Team, production of the Project Financial Control Report both for the Client and Axima, production of Subcontractor Orders, recording/monitoring of all Health and Safety documentation and reports, Labour analysis and recording, ensuring all documentation was held in accordance with Axima’s Quality Control System and assisting Client and Axima’s Auditors, Secretarial / Administrative duties for the Contracts Manager, Construction Manager, Quality Surveyors and Site Supervisors.

Secretarial duties for the Directors, Development Manager, Estimator and Project Managers this involved typing and compiling tender documents, company profiles and marketing material, subcontractor instructions and general documentation. I also maintained the Development Managers diary and organising meetings including buffets etc. Compiling of Operations and Maintenance Manuals and ensuring all Sites had the relevant documentation for initial set up. Covering other departments such as Accounts and Reception as and when required.