• Responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency.• Main Responsibilities:• Registration and mailing system, ensuring only staff able to perform the tasks properly are selected for shifts • Overall management of the CAF General Assembly requirements (coordination with all divisions) • Issuance of the CAF Directory expected on names, contact details, etc...with the support of all Directors • Overall follow up and coordination of the Inventory Management and Procurement procedures together with Finance, Services and IT divisions. • Communication with all National Associations with in a timely manner either directly or through divisions when needed • Issuance of a Master Planner calendar including competitions, seminars, events, meetings, etc...• Coordination with the internal auditor to ensure respect of processes and procedures • Overall management of memorabilia and gifts of CAF in-house respecting the allocated yearly budget • Assist HR division when needed especially when collection of information is needed from staff as well as for social and sporting activities • Course coordination elements ensuring the standard or organization of courses is similar and has always the "CAF" feel. • Other matters related to Event Management

Secretarial and administrative support to the CEOCreate, manage and maintain a good filling and archiving system.Manage calls and visits.Book appointments and manage CEO’s calendar.Maintain and update CEO’s contacts and VIP data baseRegular efficient use of the company intranet.Log all department related follow up activities on the tracking tool:Keep tracking on the financial log / Oracle system for follow up on PF requestsKeep track of any document / correspondence sent to / by the department for a proper follow up until status is cleared.Fill in for office manager when needed.Responsible for the department’s logistics, stationary and supplies.Ensure effective maintenance of all office equipment’s.Handle VIP event organization, whenever needed.Handle meeting preparations, whenever needed.Prepare letters and presentations for the CEOMaintain confidentiality with respect to all issues, correspondences’ and reports.Promote the best image of Mobinil, the department and the CEO.

Approach new clients.Perform weekly visits.Apply new special quotation for each client.Keep consignees posted with their shipments, tracing shipments and updating clients till arrival.Filling client rates and agreements, issuing a new filling system for all clients handled (special quotations, problems and agreements).Notifying clients with all changes (Services, rates and surcharges)Following sales leads.Re-contacting lost clients, updating situation of lost clients and report reasons.Keep a daily contact with VIPs, facilitate and provide all VIPs requirements and keep them updated with all details regarding their shipments and market situation.Reporting problems to management, within the weekly meeting, report all problems and proposal to avoid those problems.Providing reports for VIPs their volumes and requirements.Sending reports for top clients upon requestPreparing Reports such as (Lost, regained, new and top clients)