This role is to support the MD and Ops Director. This role incorporates responsibilities of the Office Manager, HR Officer, Exec Assistant, HR Admin, Finance Assistant, AR, AP, Payroll Assistant and Receptionist.Duties include:• Be the point of contact between the executives of the company and the company employees/clients• Manage executives’ diaries and arrange their daily schedule• Making relevant travel arrangements• Keep the office inventory up to date and well stocked. To include kitchen stocks, office stationery and company promotional items• Research advantageous deals/suppliers• Format all internal and external communications• Devise and maintain office filing system• Take dictation and minutes and accurately enter data• Maintain the office environment• Run errand on behalf of the company including shopping• Plan in-house or off-site activities, like parties, celebrations, team building and conferences• Arrange gifts for employees for birthdays, new babies etc• Organise office operations and procedures• Project co-ordination• Manage the Reception area• Ensure timely invoicing and chase overdue payments• Accounts payable/Accounts receivable• Financial control & budgeting• Financial reporting• Tracking and reconciling bank statements• Participate in quarterly and annual audits• Ensure sales targets are met and report and deviations• Create cost analysis reports• Reconcile company credit cards• Invoicing• Service contracts• Maintain and update customer/supplier contacts• ISO system documentation• Petty cash• Event management• HR administration• Partner with HR support to maintain office policies• Be actively involved in recruitment by preparing job descriptions, posting ads, contacting agencies and collating CVs for review• Assist in the onboarding process for new hires• Develop, record and monitor employee training programs• Payroll & Pensions Admin• GDPR Support• H&S Support• Fire Safety Support

May 13 – Dec 17 The main purpose of this post is to act as a link between the Commercial and Finance departments at all 3 sites.Duties include:• Organise and carry out meetings with managers • Create and distribute meeting minutes • Diary management• Room and resource bookings• Create and implement both electronic and manual filing systems• Create status reports including project deadlines and timescales• Monitor contractor spend and process internal recharges for contractor hours• Help to plan and implement process an timing plans for all tooling projects• Log all costs and income against relevant tooling projects• Analyse customer purchase orders submitted by Sales (allocate payment terms and sign off requirements on internal QMS system)• Record and monitor amortised income against SPO projects• Raise invoice requests for all tooling, D&D and special build projects• Record and monitor PO spend for new launch projects• Update and control invoicing status on all open tooling projects• Chase down open issues for the Commercial department• Create purchase orders on SAP and book in costs as required• Create various reports as requested using Excel, Powerpoint and Word• Maintain tables of data• Data interrogation• Responsibility for month end tooling reporting, including F6 schedule• Provide customers with any data they require with regards to sales, tooling and upcoming changes• Create, maintain and compile standard operating procedures (SOPs)• Telephone queries from all sites and departments• Training new employees• Order team stationery• Incoming and Outgoing post• Archiving• Assist with SOXs audits as required• Assist with year-end reporting as requiredWithin this post it is my job to maintain positive relationships with people from all departments to help achieve the project targets. Working with Sales, Engineering, Finance, Tooling, Quality, Logistics, Accounts Payable, Accounts Receivable and Production on a monthly basis.

The main purpose of this post is to provide support to the Financial Controller and to assist in the accurate and timely reporting of monthly accounts packs.Duties include:• Calculate monthly accruals/prepayments• Review purchase orders• Run weekly and monthly Magna reports as specified in the company procedures• Monthly reconciliation of balance sheets • Monthly reconciliation of inter-company accounts• Request and authorise inter-company cash settlements• Produce cost centre spend reports and issue to cost centre holders• Post monthly journals• Bank reconciliation• Analyse the trial balance at each month end and provide feedback to the Financial Controller• Analyse Aged Creditor report with Assistant Accountant on a monthly basis and work through any issues• Budgets/Forecasts• Training staff• Compile Controllers Model File at the year end• Control the Risk Management database• Control Internal Orders• Control Fixed AssetsI will often undertake additional tasks given to me by the Financial Controller. This will involve collating and presenting information. I will also undertake the daily duties of answering and making telephone calls, filing and dealing with queries.

The main purpose of this post is to ensure the financial data maintained in the property management system is both accurate and up to date.Duties include:• Supervising the team of Financial Administrators, currently 2 full-time and one part-time• Update ECS (property management system) on a daily basis• Set up new rent charges• Make periodic reviews of ground rent charges and implement increases if necessary• Run weekly and monthly reports as specified in the company procedures• Produce reports for clients when requested

Duties included• Processing incoming invoices with regard to monthly vehicle, mobile costs and telephone costs – allocating accordingly• Compiling spreadsheets and databases of information• Preparing and processing all manual and upload journals• Analysing tax schedules for regular review and year-end audit• Monthly reconciliation of balance sheets and inter-company accounts• Production of the MMS monthly accounts pack, including board reports• Analysis of payroll deduction accounts• Completion of National Statistic forms across all trading companies• Cost variance reports and top spenders informationI would also run all month end reports and email to relevant departments. These included full transaction listings, profit and loss reports and purchase order listings.I would also cover the Cashier when absent with regard to the sending of BACS payments through the Bank-line. Also raising automated cheques and deal with all queries.

Duties included:• Morning post• Purchase ledger• Petty cash analysis• Assisting with the cashflow• Reconciling bank statements• Reconciling nominal accounts• Assisting with credit control• Posting costs onto the system• Checking completion statements• Sending CHAPS payments• BankingI would also assist with the archiving and auditing files.