• Coordinate the design and printing of training guides and retreat collateral for simultaneous events.• Gather session descriptions, speaker bios and objectives for layout in printed event materials.• Communicate timelines with stakeholders and ensure project deadlines are met.• Ensure all speaker materials are ordered and shipped to event venue on time.• Ensure all print items and speaker materials are within event budget.• Work with Program Manager to copyedit and solidify event agendas.• Assist Education Managers with planning and executing educational programs and events.• Work with various printers to communicate print jobs, deadlines and expectations.• Travel to events to provide support.• Compile, archive, and maintain program contact information, content, materials, and event records.• Work with graphic designer to create flyers for educational sessions and workshops, as well as other small graphic design projects.

• Assist in media planning and buying with leisure and meeting planner publications.• Communicate timelines with stakeholders and ensure all project deadlines are met.• Maintain marketing department task list and deadlines.• Ensure branding and messaging is consistent throughout all collateral pieces.• Collaborate with graphic designer on messaging and creative conception.• Act as a liaison between the publisher and Visit Seattle ensuring all publication deadlines are met and all content has been checked for accuracy for the 5 guides (Professional Travel Planners Guide, Official Visitors Guide Summer/Fall, Meeting Planners Guide, Seattle Super Saver Value Guide, and Official Visitors Guide Winter/Spring).• Create and manage presentations for all departments including general presentations of Visit Seattle, sales presentations, and monthly presentations to the Visit Seattle Board of Directors and Washington State Convention Center Board of Directors.• Manage, create and send out newsletters, events, and marketing emails to Visit Seattle members and the hospitality community through Informz, an email marketing program. Train team members on using the Informz program.• Assist in copywriting ads and collateral.• Assist in researching marketing strategies of other Destination Marketing Organizations to staycompetitive.• Assist in creating smaller graphic projects as needed.• Assist with the management of the department budget.• Communicate with all departments media placement year-to-date.• Update monthly sales webpage to inform hospitality community of Visit Seattle’s sales production.• Assist in the branding and ordering of tradeshow materials, stationery, and promotional items.

• Help write and review content for the launch of the improved seattlesupersaver.com website as well as promotional emails sent to seattlesupersaver.com consumers.• Assist in marketing the seattlesupersaver.com website through hotel features and promotions.• Review and help write copy for the existing pages of the visitseattle.org website.• Oversee interns in creating pages in Japanese for both visitseattle.org and seattlesupersaver.comwebsites.• Create and send out newsletters and marketing emails to Visit Seattle members and the hospitalitycommunity through Informz, an email marketing program.• Participate and provide ideas for the creative re-branding process for Visit Seattle.• Act as the liaison between the marketing agency and Visit Seattle.• Work closely with our advertising agency in all processes to launch the new Seattle brand in a timely matter.

• Provide convention services support to groups with up to 250 attendees, acting as a liaison between meeting planners, Visit Seattle members and the Seattle hospitality community.• Coordinate site visits for meeting planners and their colleagues.• Support the convention sales department in the efforts to increase convention travel to Seattle.• Assist clients in planning for conventions, small meetings, and special events through venue,entertainment, transportation, and dining recommendations.• Calculate space rate proposals for client usage of the Washington State Convention Center.• Distribute and follow up on sales leads and bookings.• Prepare and submit bids on behalf of Seattle’s hospitality community.• Create and maintain templates and databases for the convention sales department.