Initial point of contact for all communications for the Dean, including telephone calls, physical & e-mail correspondence, to take and pass on messages or reply on the Dean’s behalf. Filter communications for the Dean, redirecting when necessary to other members of Faculty or Uni staff, ensuring continuity of service to the originating person or organisation; to undertake this in a reactive/proactive manner and in a timely fashion.Assist the Dean in the management of e-mail… Show more Initial point of contact for all communications for the Dean, including telephone calls, physical & e-mail correspondence, to take and pass on messages or reply on the Dean’s behalf. Filter communications for the Dean, redirecting when necessary to other members of Faculty or Uni staff, ensuring continuity of service to the originating person or organisation; to undertake this in a reactive/proactive manner and in a timely fashion.Assist the Dean in the management of e-mail correspondence.Operate an efficient diary and time management system for the Dean, offering appointments appropriate to personal and professional commitments, and ensuring any documentation required by the Dean before any appointment is available either electronically or physically.Maintain an effective electronic/physical reminder system, including regular face-to-face contact with the Dean, to ensure outstanding business matters are brought forward in a timely and efficient manner.Produce correspondence, reports or other documents, in both electronic and physical formats, for the Dean and/or Faculty Manager.Maintain an effective and efficient filing and archive system for correspondence, reports or other documents, in both electronic and physical formats, making best use of the University’s Information Services infrastructures for the purposes of collaborative working and information governance.Form and maintain close working relationships with internal and external colleagues and stakeholders in order to ensure a constant and consistent flow of business, with particular emphasis on effective liaison with senior University staff and internal/external administrators/secretaries/PAs.Organise Faculty meetings, including room and refreshments booking, liaising with internal/external PAs, booking agents and administrative and finance staff. Organise Faculty away days and other similar Faculty events, liaising with internal/external PAs, booking agents and administrative and finance staff. Show less

(previously hired as a temp PA to The Director of Public Health for a 3 week period, asked to stay in role then asked to apply for The Leader PA role)Duties included but not limited to - Diary management, arranging meetings, prioritising a heavy and ever changing workload, high standard of typing, filing, composing routine correspondence (e-mail and paper), transcribing dictation recordings, arranging agendas, travel arrangements while ensuring confidentiality is maintained at all… Show more (previously hired as a temp PA to The Director of Public Health for a 3 week period, asked to stay in role then asked to apply for The Leader PA role)Duties included but not limited to - Diary management, arranging meetings, prioritising a heavy and ever changing workload, high standard of typing, filing, composing routine correspondence (e-mail and paper), transcribing dictation recordings, arranging agendas, travel arrangements while ensuring confidentiality is maintained at all times, as highly classified, controversial and sensitive information passes through the Members' Section. At all times remaining politically neutral. Dealing with members of the public - taking telephone calls from members of the public and sometimes the callers can be concerned or upset, acting as a link between Councillors and internal/external contacts, including the media. Be able to decipher urgent messages and know when and when not to interrupt the Leader. Show less