> Managed diary and emails and provided high level administrative support to the Director and Operations Manager> Scheduled internal and external appointments as well as prepared and collated the appropriate documentation> Provided general administrative support, including the coordination and population of, project documents, spreadsheets, presentations, and internal and external correspondence> Coordinated meetings and workshops, arranged venues and catering booked meeting rooms and organised all relevent documentation> Arranged all domestic and international travel for the Director and Operations Manager as well as any additional travelers, including accommodation and vehicle hire> Prepared and reconciled corporate expense accounts for the Director, Operations Manager and myself> Maintained the electronic and hard copy files in addition to the archiving systems for the Senior Management Team> Assisted the Operations Manager with multiple HR duties> Responsible for the mobilisation and demobilisation of company personnel> Arranged internal company awards and gifts> Internal IT point of contact:programmed all office security fobs, allocated company equipment and kept all registers updated

Provide administrative and secretarial services to the Project Manager by Coordinating and Preparing:> Project documents, spreadsheets, presentations > Travel documents> Mobilisation/Demobilisation forms for project personnel and visitors > Photocopying, faxing, scanning, filing > Diary management for Project Management> Maintain filing system and files as required> Coordinate and arrange travel and accommodation - domestic and international> Coordinated overseas work permits and visas as required> Manage/reconcile Corporate ANZ Visa expense account, and pay accounts as required> Prepare/reconcile Corporate AMEX expense accounts for Project Management> IT support; e.g. log calls to Help Desk and follow-up as required, create tickets within ‘IT Services’ (in-house system) > Coordinating meetings/workshops; e.g. arrange venues, book meeting rooms, arrange catering, organise resources > Coordinating Team Building Events/Functions (During my time on the project I have arranged 30+ Team Building events/ functions)Additional Project related tasks/duties:> Building/floor ‘Ergonomics Contact’ > Building/floor ‘Fire Warden’> Maintain vacation/travel/absentee records for team members> Updating weekly/monthly general reports, such as Employee Movements, Leave Spreadsheet, Man Hours> Coordination of office allocations/office & building relocations> Maintaining stationary supplies