Sarah Rupp Email & Phone Number

Saint Paul, Mn, Us

Eden Prairie, Minnesota

Minneapolis

I provided administrative support for two legal teams within the Investments division.

Ford Center, Minneapolis

I am the primary administrative support for Interior Architecture & Design, Civil Engineering and Landscape Architecture. I also back up the Healthcare Department.Duties include:Coordination of product presentations, lunch and learns, CEU courses and other events with product reps.Schedule department monthly meeting, prepare agenda, order lunch and coordinate presentation material.Update our project management tool with staffing redlines and generate weekly staffing reports.Prepare meeting minutes, ensuring HGA documentation standards are followed.Schedule various meetings (client meetings, cross office meetings, etc) and set up meetings prior to start time to ensure technology runs smoothly.Coordinate travel.Prepare and proof various documents (letters, proposals, etc).Complete expense reports.Assist with new hire on-boarding.Facilitate review process and scheduling.

Ford Center, Minneapolis

As the receptionist at the headquarters of this architectural firm, my main duties are to direct incoming calls and greet the many guests that arrive throughout the day. We have 19 meeting rooms in the office that book up quickly, so managing the meeting room calendar and directing guests to the correct personnel is a primary responsibility. I am also the primary support for our in-house library and assist the librarians with checking out books, updating building code binders, checking in and routing periodicals, and sending out overdue item notices. I also support other departments as needed with mail merging projects such as mailing labels and business cards.

I've handled nearly every office task at Pronto! Pronto is a fast paced, energetic and rapidly growing company and I've gotten to be a part of creating and streamlining processes in the office to maximize efficiency.My duties included:Answering phones and corresponding with customers via Angie's List, website inquiries, and emailScheduling callsManaging the dispatch board and dispatching service techniciansPulling permits and coordinating rough in and final inspectionsLicense renewalsProcessing warranty partsService invoicing and receivablesGold club customer account maintenance and schedulingPulling sales and marketing reports from our databaseCreating mail merges for direct mail to customersProcessing utility rebatesProcessing filter ordersEquipment registrationEntering payrollSending customer follow up lettersOrdering office suppliesPreparing bank depositsConfirmation callsAnd whatever projects are needed to be done!!In addition to the Customer Service Specialist duties I performed, in September 2014 I took on the role of Human Resources Manager at Pronto. The additional duties have been light as I was still responsible for all my full time administrative responsibilities, and had included:Posting job openingsReviewing resumes and conducting interviewsRunning background checks, scheduling drug testsMaking job offersOn-boarding new employeesCreating training manualsDeveloping review guidelines and procedures

Mendota Heights, Minnesota

I was the front desk receptionist for this large payroll company. My duties included greeting guests, routing incoming calls, calling in same day delivery packages, performing direct deposit audits and creating numerous reports using Excel.