Sarah Ward Email & Phone Number

Houston, Texas, United States

Milton, Queensland, Au

HOUSTON BASED ROLE ELIMINATEDCoordinated schedules and travel for C-Suite executives, ensuring strategic time management.Facilitated communication between executives and stakeholders, enhancing collaboration.Managed strategic office projects, including a corporate office move, aligning with executive goals.Organized global events, meetings, and conferences, ensuring seamless execution.Prepared and submitted expense reports for C-Suite executives and for corporate office activities, maintaining financial accuracy.Implemented streamlined communication channels between executives and departments, enhancing collaboration and project efficiency.Conducted comprehensive travel planning, ensuring cost-effective logistics and seamless itineraries for executive travel.Coordinated cross-departmental initiatives, fostering a unified approach to strategic office projects and executive priorities.Managed high-profile events and meetings, delivering successful outcomes and meeting executive expectations.Prepared and audited expense reports, ensuring accuracy and compliance with corporate financial policies.Liaised with international teams to streamline global event planning, ensuring exceptional execution and stakeholder satisfaction.Monitored office supply inventories meticulously, ensuring adequate stock levels and preventing workflow disruptions due to shortages.

Palo Alto, California, Us

Coordinated executive schedules across domestic and international time zones, improving efficiency and productivity.Led high-level Zoom meetings, ensuring clear communication and decision-making.Drafted agendas and recorded minutes, maintaining organizational clarity and accountability.Planned domestic and international travel, optimizing logistics and reducing costs.Managed contract approvals and vendor integration, ensuring seamless operations and accurate payments.Facilitated executive decision-making by preparing detailed reports and actionable insights, leading to informed business strategies.Coordinated cross-functional projects, ensuring seamless communication and collaboration among diverse teams.Monitored and updated company databases, ensuring accuracy and compliance with organizational standards.

Lynchburg, Va, Us

Enrolled as a full-time student during Spring, Summer and Fall of 2019 via Liberty University's distance education program to complete studies towards a Bachelor of Science in Psychology - Organizational Behavior.

Provided executive support to the CEO, COO, and CFO of RediClinic (Houston headquarters) and Health Dialog (Boston headquarters).Streamlined executive schedules and communications, enhancing coordination and decision-making efficiency across multiple healthcare partners.Coordinated quarterly board meetings (totaling 12 per fiscal year) with RediClinic’s three healthcare partners: Seton Health (Austin, TX), MultiCare Health (WA), and Hackensack Meridian Health (NJ).Acted as the primary liaison for RediClinic’s healthcare partner executives and their assistants, managing the scheduling of board meetings, annual meetings, and strategy sessions.Organized and attended all Quarterly Business Review meetings for both RediClinic and Health Dialog.Prepared and distributed materials for Quarterly Business Review meetings, ensuring accurate and timely information flow for strategic discussions.Managed travel and meeting-related expenses for COO and CFO, ensuring timely reimbursements and effective budget tracking.Organized and facilitated a 5-day Leadership Development Training, contributing to the professional growth of over 30 leadership team members.

Houston, Texas, Us

Welcomed foreign dignitaries, ensuring seamless security and cultural sensitivity.Facilitated international meetings, ensuring smooth cross-time zone communication and collaboration.Coordinated executive travel and meetings, ensuring efficient operations in Australia and Malaysia.Scheduled and coordinated video calls with global leadership, improving communication efficiency.Utilized Microsoft Office Suite to create impactful presentations, driving executive-level decision-making.Developed SharePoint site, enhancing departmental collaboration and information sharing.Streamlined interdepartmental communication, facilitating effective collaboration across global offices.Led project management for executive initiatives, delivering measurable results on time and within budget.

Managed Senior Partner's calls, enhancing communication efficiency.Scheduled and organized meetings, improving team coordination.Coordinated travel and meetings, ensuring seamless operations.Handled expense reports, streamlining reimbursement processes.Monitored office supply inventories meticulously, ensuring adequate stock levels and preventing workflow disruptions due to shortages.

Managed CEO's calls, ensuring efficient communication and prioritization.Streamlined CEO's schedule, enhancing time management and productivity.Facilitated board meetings, improving coordination and decision-making.Organized filing systems, boosting document accessibility and accuracy.

Managed CEO's calls, ensuring efficient communication flow.Optimized CEO's business and personal schedules, enhancing productivity.Assisted CFO with investor presentation materials.Organized CEO's meetings and travel, ensuring seamless logistics.

Houston, Texas, Us

Coordinated executive's schedules across Houston, Toronto, Calgary, enhancing executive efficiency.Streamlined complex travel logistics for executives across international offices, enhancing operational efficiency and time management.Partnered with IT and Facilities to execute seamless department relocations, ensuring minimal disruption and continuous workflow.Conceptualized and executed large-scale corporate events, fostering employee engagement and strengthening organizational culture.Developed strategic charitable initiatives, forging impactful partnerships with nonprofits and boosting corporate social responsibility efforts.Provided meticulous administrative support to a 90+ member team, optimizing departmental operations and enhancing productivity.

Bachelor Of Science - Bs, Organizational Behavior Studies

Associate'S Degree, General Studies