Provides support to the nine members of the Leadership team; administrative contact for staff across the country.• Scheduled Leadership team meetings, records minutes and initiates follow-up on action items.• Facilitated town hall meetings; coordinated presentation development with the Leadership team.• Managed calendars, travel and expense processing.• Maintained accurate time and attendance using IDT; daily office support. • Responsible for purchasing and receiving using… Show more Provides support to the nine members of the Leadership team; administrative contact for staff across the country.• Scheduled Leadership team meetings, records minutes and initiates follow-up on action items.• Facilitated town hall meetings; coordinated presentation development with the Leadership team.• Managed calendars, travel and expense processing.• Maintained accurate time and attendance using IDT; daily office support. • Responsible for purchasing and receiving using Navision accounting software.• Worked with the Marketing team running national training events requiring travel, hotel and catering; extensive event planning. • Coordinated with the HR Director to promote and implement employee recognition program.• Represented the General Manager on Social committee, Joint Health and Safety committee and Culture Team committee. Show less

Provided support for the five top executives in the Canadian operation. Working as the focal point for staff across the country. • Coordinated global and complex travel arrangements for the executive team.• Completed expense reports for seven executives on a timely basis, approximately $800K per year.• Audited staff expense reports, ensuring that the corporate travel policies were followed and that expenses were allocated to projects for the V.P. of Finance.• Provided backup… Show more Provided support for the five top executives in the Canadian operation. Working as the focal point for staff across the country. • Coordinated global and complex travel arrangements for the executive team.• Completed expense reports for seven executives on a timely basis, approximately $800K per year.• Audited staff expense reports, ensuring that the corporate travel policies were followed and that expenses were allocated to projects for the V.P. of Finance.• Provided backup support for the clerk managing the TimeTracker process for the engineering hours.• Organized events for groups up to 100 people, from presentations through catering. This would include negotiating the venue, décor, menu, AV equipment, invitations, gifts and awards.• Managed complex calendars and setup both global and national meetings.• Prepared presentations using PowerPoint and working with executive team.• Organisational charts were kept current with Visio and shared with staff on the intranet and the key business partners were apprised of the changes. • Coordinated with language translators for all documentation that was sent to our Quebec locations.• Liaised with the HR department and the executive team to ensure that performance reviews were completed on time and properly executed.• Was the head Executive Assistant for Canada, travelled to a PA conference in the USA on the company’s behalf. Show less

Executive Assistant to the General Manager of the Canadian division. Supported the executive team across Canada.• Timely and accurate delivery of financial reports.• Travel arrangements, both global and national.• Member of the Joint Health & Safety Committee, performing workplace safety audits, running the meetings and managing documentation such as minutes, agendas, Workplace Safety Audits, and other documentation that WSIB required to be posted.• Performed five ISO… Show more Executive Assistant to the General Manager of the Canadian division. Supported the executive team across Canada.• Timely and accurate delivery of financial reports.• Travel arrangements, both global and national.• Member of the Joint Health & Safety Committee, performing workplace safety audits, running the meetings and managing documentation such as minutes, agendas, Workplace Safety Audits, and other documentation that WSIB required to be posted.• Performed five ISO Internal Audits annually, our committee reported to the executive team. • Supervised the Receptionist and managed the front desk schedule.• Managed the Record Retention schedule, educated staff on process, coordinated with our company lawyers, quality control, tax accountants and both ISO and SOX auditors to ensure compliance.• Negotiated with vendors for office equipment and catering. Show less

• Provided support to the Director and the department.• Coordinated off-site meetings for Market Participants.• Secretary to the Joint Health & Safety Committee.• Organized travel arrangements.