Sarah Swanson Email & Phone Number

Singapore

 Accounts Payable and Receivable Records Organization and Management Journal Entries and General Ledger Periodical management reporting Payroll & Office Administration

Singapore

 Direct support to the Vice President of the Channel Sales organisation with a geographic coverage of Asia Pacific, Japan and China. Support all aspects of the VP's working life, providing assistance as required to maximize contribution to the company. Extensive Diary management, balancing priorities, strategic agenda, requirements from core leadership teams, and various initiatives. Expense Management Act as first point of contact internally and externally for the VP in filtering and directing communications / enquires as appropriate. Manage complex domestic and international travel bookings, including flights, visas and accommodation for the VP. Anticipate the needs of the VP, provide confidential support and display good judgement and discretion. Independent in the daily work as well as a close collaboration with the VP, his team or in cooperation with other internal organizations. Produce, proofread, and edit complex correspondence and presentations and participate in special projects as requested.

Sydney, Australia

 Management of 5 senior leaders within the Australia and New Zealand organisation. Deliver individual support for each, through administrative, report development, preparation and submission aligned to each direct line manager: Human Resource record maintenance, introduction of new processes Marketing Coordinator for all aspects of dealer conferences, trade shows and overseas visitors Create High-Level PowerPoint presentations for executive meeting and Seminars Word processing of written and audio taped material for general correspondence into meeting minutes, documents and reports Maintenance of Dealer and Customer agreements Update and maintain company manuals Create and maintain accounts for customers

Sydney, Australia

 Calendar management - coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off- site meetings, one-on-one meetings etc. Expense reporting. Visa and travel arrangements (domestic and international). Assist with food orders, luncheon planning, etc. Maintain organization charts. Organize, prioritize and coordinate multiple work activities with the ability to meet deadlines. Proven ability to manage projects, work under pressure and consistently make deadlines. Use initiative and judgment within established guidelines. Help to ensure smooth onboarding of new hires joining the team.

Sydney, Australia

 Preparation of correspondence, reports and presentations Ensured the efficient day-to-day running of all business operations and providedconfidential administrative support Trained and supervised new administrative staff Provided support during a time of company restructure. Traveling interstate,assisting with documentation and corresponding with all those involved Solely coordinating monthly operations review meetings, this includedcoordinating travel arrangements, conference facilities, accommodation, teambuilding exercises and all paperwork material for the meeting including agendas,reports, graphs, PowerPoint presentations and overheads Diary management for executives. Scheduled and maintained calendarappointments, meetings and travel itineraries for domestic and internationaltravel Developed forms and spreadsheets to help with business operations First contact for all Restaurant complaints Collating all sales reports and graphs on a monthly basis Responsible for running the executive office whilst CEO was travelling overseas Minute taking for all meeting and conference calls Assisted with yearly budgets for all restaurants Typing of quarterly newsletter Organizing social functions i.e. Christmas Parties

Associate'S Degree, Executive Assistant/Executive Secretary

High School Certificate