• Extensive diary management in support of 10-12 remote Partners/Associate Partners/Directors. Set up external client meetings in the UK and internationally at EY sites, as well as external UK venues and client offices and met clients in reception as required prior to meetings. Arranged internal meetings within the UK, ensuring appropriate rooms were sourced, with catering as required. • Monitored Directors/Associate Partners mailboxes during annual leave/busy periods. Responded to e-mails… Show more • Extensive diary management in support of 10-12 remote Partners/Associate Partners/Directors. Set up external client meetings in the UK and internationally at EY sites, as well as external UK venues and client offices and met clients in reception as required prior to meetings. Arranged internal meetings within the UK, ensuring appropriate rooms were sourced, with catering as required. • Monitored Directors/Associate Partners mailboxes during annual leave/busy periods. Responded to e-mails as appropriate during these times, or forwarded on as appropriate• Booked associated travel including UK and international air travel and hotels, UK rail travel and taxi bookings and checked visa requirements for international travel.• Inputting Director/Associate Partner expenses onto system and ensured receipts were submitted for reimbursement in a timely fashion and charged correctly and checked these were within policy.• Completed time code recording on behalf of Associate Partners/Partners as appropriate to ensure correct cost allocations for client and internal work. Produced reports showing time booked for clients.• Ad hoc requests such as restaurant bookings, bulk printing requests, raising IT faults/requests on portfolio’s behalf, taking telephone messages and document scanning.• Set up networking and training events in the UK which involved room booking, catering and ensuring equipment was available as needed. These events were for 40 people plus and involved communicating attendance details effectively to delegates.• Part of team that generated team meeting content, produced slide decks and assisted facilitation of Executive Assistant team meetings.• Provided training for new starters on time sheet policies and procedures, both in person and virtually.• Supplier invoice processing within SAP.• Minute taking in client confidential meetings during project work, disputes and senior manager promotion panels on behalf of an Associate Partner. Show less

• Produced documentation for contract extensions and new supplier agreements. Managed process for these from production, obtaining supplier and management sign off and ensuring all associated tracking documentation was up to date. Sole responsibility for maintaining a central electronic and paper filing system for contracts, extensions, terminations and any other ad hoc correspondence.• Booked meeting rooms and arranged meetings for team leaders and managers. Set up meetings, produced… Show more • Produced documentation for contract extensions and new supplier agreements. Managed process for these from production, obtaining supplier and management sign off and ensuring all associated tracking documentation was up to date. Sole responsibility for maintaining a central electronic and paper filing system for contracts, extensions, terminations and any other ad hoc correspondence.• Booked meeting rooms and arranged meetings for team leaders and managers. Set up meetings, produced agendas and minute taking.• Produced process flow diagrams using Visio• Consistently exceeded deadlines to produce credit score reports from Dun & Bradstreet for suppliers and customers within 24 and 3 hour SLAs. Sole responsibility for managing the mailbox that these queries and requests were sent to.• Carried out regular updates on the teams intranet web pages.• Effectively dealt with suppliers and outstanding invoices, answering any contractual queries they had, or referring these to supplier managers as appropriate. This involved dealing with people at all levels of a suppliers business, including contract managers, financial directors and managing directors, by both phone and e-mails to a team mailbox.• Produced mail merges.• Assisted other teams at busy periods, quickly picking up new process. Show less

• Diary management - Arranging meetings, both within the UK and Internationally – agenda preparing, minute taking, setting up actions and following up as appropriate.• Organising travel and accommodation where appropriate.• Collation and distribution of monthly team leader and service level reports. • Day to day office administration, including answering phones, taking messages, daily collection/distribution of post, room booking, set up and maintain accurate and up to date filing… Show more • Diary management - Arranging meetings, both within the UK and Internationally – agenda preparing, minute taking, setting up actions and following up as appropriate.• Organising travel and accommodation where appropriate.• Collation and distribution of monthly team leader and service level reports. • Day to day office administration, including answering phones, taking messages, daily collection/distribution of post, room booking, set up and maintain accurate and up to date filing system, desk booking, arranging visitor parking, stationery ordering, maintaining structure charts, managing desk bookings and desk moves. • Dealing with confidential information such as PDPs, overtime and sickness claims and holiday requests.• Department’s main contact for raising internal hardware and software requests.• Dealing with any ad hoc queries and requests.• Reconciling Visa statements.• Monitoring and producing team KPI’s.• SAP Administrator role – processing time code requests and producing reports on time bookings. Monitoring staff time recording and flagging up omissions to team leaders.• Assisting with project queries and producing reports in SAP. Processing goods receipts and raising purchase orders. Show less