Supporting the CFO, HR Director, and Director of Finance & Auxiliary Operations

● Provide executive level administrative support to the President, Director of Client Services, and Director of Human Resources, as well as five other Directors as needed. Serve as the liaison between staff, management, and the Office of the President.● Track task and project status across all departments. Follow up with relevant staff as needed to keep tasks moving forward. Manage tracking databases for donations and contracts.● Provide administrative guidance to all staff regarding general office and business procedures, including office equipment operation and maintenance, incoming and outgoing mail, supplies, file system management, and communication best practices.● Create, proofread, and format correspondence, proposals and reports to clients and funders, incoming and outgoing contracts, presentations, marketing content, and other materials as needed. ● Maintain calendar of President and Director of Client Services, including coordinating internal and external meetings, arranging conferences and travel.● Assist Director of Human Resources with screening, onboarding, and manage Human Resources Information System.

● Collaborate with church leadership to enhance and strengthen their effectiveness in all administrative functions of the church for a congregation of over 500 members, including over a dozen boards and committees. Serve as the primary liaison between church members and the ministers.● Manage the daily functioning of the office, including office equipment, receptionist duties, purchasing supplies, and file and record management. ● Manage all church communications, including print, web, and mass emails. ● Manage the scheduling of 13 spaces, ranging in capacity from 10 - 300+, for internal and external use.● Coordinate logistical details for weddings, memorial services, receptions, guest speakers, rentals, and special events.

● Compute and calendar state and federal filing deadlines using CompuLaw software.● Coordinate docket workflow in and out of Risk Management Department with attorneys and paralegals.● Communicate with attorneys and paralegals to resolve court deadline inquiries. Research Federal Rules of Civil Procedure and California Code of Civil Procedure as needed to resolve questions.● Manage multiple departmental email inboxes – Docket Requests, Audit Response, and Conflicts.● Track and maintain electronic database of continuing education requirements for over 300 attorneys and over 70 paralegals. Maintain physical records of completed trainings.● Serve as administrative back-up to Risk Management Manager, Conflicts Specialist, and Audit Response Specialist, as needed.

● Manage all administrative tasks for two founding partners, including full reception duties with multiple phone lines, calendar management, correspondence, organizing and maintaining physical and electronic case files, travel arrangements, accounts payable/receivable, and maintenance of client database.● Responsible for preparation and timely processing of legal documents and court filings in compliance with city, county, and state regulations. Draft estate planning documents and other relevant legal documents to be filed with the court.● Act as liaison between clients and attorneys on various projects, as well as handling client questions and concerns.

● Provide administrative support to Department Chair, Department Senior Admin, faculty, and students.● Manage all non-curricular projects in the Visual and Performing Arts (VPA) Department. Organize and execute special programs, such as week-long intensives, guest lectures, and performances.● Schedule and manage all non-curricular activities in VPA facilities, including performance venues, rehearsal studios, and two art galleries. ● Coordinate all openings and receptions, including publicity, working with on and off campus vendors.● Process travel and purchase requests. Create work orders and purchase orders for equipment and supplies through college purchasing system.● Serve as advisor to VPA scholarship students.● Serve on various committees and attend meetings in department Chair's absence.