Setting up snd runnig of admin side of new businesses

-Main switchboard duties-Controling of (stationary) stock-Dispatching stationary to customers- Recon on drivers feul slips

BUYING  Sending of RQF and Purchase orders  Sourcing for most affordable prices  Ordering of stock and materials DEBTORS & CREDITORS  Handling of customer quote and invoices  Capturing of supplier invoices on system for bank recon  Petty cash  Wages STOCK CONTROLLING  Stock takes on consumables and gas  Ordering of stock when running low INSURANCE ON VEHICLES – BORDER LETTERS EXC  Report on traveling  Report on fuel usage on all vehicle and machines  Border letters for cross border trips  License disc renewals  GIT insurance on equipment  All insurance claims on vehicles  Booking of services on all vehicles  Keeping track of all key sign in and sign outs PROJECT MANAGING  Loading of projects  Costing on all Projects  Organizing of trips on commissioning and break downs  Profit loss report on all projects  Site Manager PERSONAL ASISSTANT  Repairs on owners personal items  Dealing with insurance on personal claims  Running of personal accounts and recons and debit orders  Collecting and looking after owners children

MARKETING  Setting up bulk communication out of customer data base  Layout of store and techniques to draw in more customers  Setting up marketing meetings with company’s employees  Organizing of marketing eventsRUNNING OF LOAN DEPARTMENT  Assist customers on loans  Recon on loans for new and old customers monthl

RECEPTIONIST  Answering of phone and redirecting to right department  Assisting with admin dutiesLICENSE & REGISTRATION CLERK  Fill in all license and registration papers on all sold vehicles  Making sure all license papers is received before permit expiresBOOKINGS CLERK (SERVICE DEPARTMENT)  Booking of vehicles for service’s  Making sure customers receive reminder on service  Walking customer through invoice to ensure service infoSTOCK CONTROLLER  Stock take on all vehicles new & used  Stock take on parts  Assisting of buyerCREDITORS  Ordering of parts for services Ensuring parts are received before deadline