Scott Rector Email & Phone Number

Oakland, CA, US

New York, NY, US

• On-site management of 221 Main Street, a 389,171 square foot class-A office building in the East Cut district of San Francisco.
• Provide best-in-class customer service to a distinguished array of tenants including premier technology, venture capital and financial services firms.
• Supervise the Concierge in the day-to-day provision of tenant services, accounts payable processing, and special projects while providing guidance and mentorship.
• Oversee capital projects including tenant improvements, common area upgrades, and new building amenities. Participate in planning/design sessions, bidding, OAC meetings, and punch walks.
• Initiate and manage property operations projects from selecting vendors to reviewing bids and scheduling/overseeing work.
• Produce monthly operating reports including budget variance analysis, AR aging explanations, leasing, occupancy and capital project status summaries.

Los Angeles, CA, US

• Assist in the management of a five-property portfolio with assets in the East Bay Area and Sacramento California.
• On-site property management of the Ordway Building, a 540,000 square foot class-A high-rise in Oakland’s Uptown district. The building serves as the corporate headquarters of the main tenant Kaiser Foundation Health.
• Oversee all property operations including security, cleaning, engineering, and maintenance of all building systems.
• Maintain strong relationships with tenant facilities managers and other main points of contact to ensure the tenants experience meets or exceeds expectations.
• Supervise Property Coordinators, overseeing their daily work schedule, reviewing work, providing feedback and mentorship.
• Draft and route contracts through execution including lease amendments, license agreements, work orders, and vendor service agreements.

• Assist the Director of Real Estate with managing a 280,000 square foot portfolio of light industrial and office properties.
• Create budgets and half yearly reforecasts. Assist in creating leasing assumptions, timelines and plans to meet company objectives.
• Produce month end financial reports including variance comments and present at monthly financial review meetings.
• Lease administration support including abstracting, lease file maintenance and move-out documentation/accounting. Trained in Yardi lease and amendment set-up as backup for the property accountant.
• Process invoices in Yardi Payscan. Assemble invoice support documents such as lien releases and estimates. Ensure consistent and descriptive GL descriptions, and timely invoice entry.
• Collect and maintain certificates of insurance for tenants, ensuring compliance with lease terms.

Oakland, California, US

• Assist the Director of Real Estate Operations with managing a 920,000 square foot portfolio of light industrial and office properties.
• Create budgets and half yearly reforecasts. Assist in creating leasing assumptions.
• Produce month end financial reports including variance comments and present at monthly financial review meetings.
• Lease administration support including abstracting, lease file maintenance and move-out documentation/accounting.
• Process invoices in Yardi Payscan. Assemble invoice support documents such as lien releases and estimates. Ensure consistent and descriptive GL descriptions, and timely invoice entry.
• Collect and maintain certificates of insurance for tenants, ensuring compliance with lease terms.

Austin, TX, US

• Provide administrative and accounting support for data center properties owned and operated by a public REIT.
• Pay expenses including AP entry in Coupa procurement system and Yardi accounting system.
• Assist vendors with billing issues, change requests, and new vendor account setup.
• Provide accurate monthly expense accruals to property accounting team.
• Create annual budgets and quarterly reforecasts.
• Produce monthly budget variance reports for the asset management team.

San Francisco, California, US

• Performed AP and AR administration for the private owner and operator of five data center properties.
• Provided assistance to vendors regarding AP related issues
• Performed reconciliation audit between Skyline accounting system and proprietary sales system.
• Maintained vendor database in Skyline and processed 1099s yearly during tax season.
• Created and tracked purchase orders.
• Assisted Property Accountants and Controller with data collection and reporting for audits.