Scott Rector Email & Phone Number

Oakland, Ca, Us

New York, Ny, Us

▪ On-site management of 221 Main Street, a 389,171 square foot class-A office building in the East Cut district of San Francisco.▪ Provide best-in-class customer service to a distinguished array of tenants including premier technology, venture capital and financial services firms. ▪ Supervise the Concierge in the day-to-day provision of tenant services, accounts payable processing, and special projects while providing guidance and mentorship.▪ Oversee capital projects including tenant improvements, common area upgrades, and new building amenities. Participate in planning/design sessions, bidding, OAC meetings, and punch walks.▪ Initiate and manage property operations projects from selecting vendors to reviewing bids and scheduling/overseeing work.▪ Produce monthly operating reports including budget variance analysis, AR aging explanations, leasing, occupancy and capital project status summaries. ▪ Draft and follow contracts through approval and execution including lease amendments, license agreements, vendor service agreements and purchase orders. ▪ Coordinate tenant move-in activities, working with security, engineering, riser management, movers, and others to ensure efficient on-boarding of new tenants.▪ Develop annual budgets working closely with vendors and consultants to provide accurate expense projections.▪ Finance management including accurate monthly expense accruals, bad debt reserves, cash application instruction, AR collection, commercial billing review and bill-back of above standard tenant services.▪ Administer operating expense estimates and annual reconciliations. Create estimate letters for tenants and update monthly billing at the beginning of each year. Review annual reconciliations and provide support documentation to tenants. ▪ Oversee collection and compliance of insurance certificates from tenants and vendors.▪ Walk the property regularly to ensure maintenance and amenities are up to standard.

Los Angeles, Ca, Us

▪ Assist in the management of a five-property portfolio with assets in the East Bay Area and Sacramento California.▪ On-site property management of the Ordway Building, a 540,000 square foot class-A high-rise in Oakland’s Uptown district. The building serves as the corporate headquarters of the main tenant Kaiser Foundation Health Plan.▪ Oversee all property operations including security, cleaning, engineering, and maintenance of all building systems.▪ Maintain strong relationships with tenant facilities managers and other main points of contact to ensure the tenants experience meets or exceeds expectations.▪ Supervise Property Coordinators, overseeing their daily work schedule, reviewing work, providing feedback and mentorship.▪ Draft and route contracts through execution including lease amendments, license agreements, work orders, and vendor service agreements. ▪ Coordinate tenant move-in logistics ensuring a quality tenant onboarding experience.▪ Work with vacating tenants and their vendors to ensure completion of restoration requirements in accordance with lease terms.▪ Assist in negotiations with tenants requesting rent relief as a result of changing economic conditions during the pandemic of 2020-2022.▪ Lead building tours with brokers and prospective buyers as part of disposition efforts.▪ Create annual budgets and reforecasts working with vendors and consultants to provide accurate two-year expense projections.▪ Develop five-year capital expense plans in collaboration with Engineering, General Manager and Portfolio Oversight.▪ Monthly reporting including budget variance analysis, AR aging explanations, leasing and occupancy summaries. ▪ Accounting assistance including monthly expense accruals, bad debt reserves, AR collection, bill-back of above standard tenant services and monthly tenant rent statements.▪ Maintain strict adherence to tenant and vendor insurance requirements in accordance with corporate risk management policies.

▪ Assist the Director of Real Estate with managing a 280,000 square foot portfolio of light industrial and office properties.▪ Create budgets and half yearly reforecasts. Assist in creating leasing assumptions, timelines and plans to meet company objectives.▪ Produce month end financial reports including variance comments and present at monthly financial review meetings.▪ Lease administration support including abstracting, lease file maintenance and move-out documentation/accounting. Trained in Yardi lease and amendment set-up as backup for the property accountant.▪ Process invoices in Yardi Payscan. Assemble invoice support documents such as lien releases and estimates. Ensure consistent and descriptive GL descriptions, and timely invoice entry.▪ Collect and maintain certificates of insurance for tenants, ensuring compliance with lease terms.▪ Apply cash receipts and create manual billing charge batches in Yardi to support the property accountant.▪ Assist in CAM reconciliation including lease audit/documentation of base years, amortization periods and expense exclusions.▪ Assess building maintenance needs, direct vendors in completing repairs, and coordinate regular preventative maintenance services.▪ Perform regular site walks to ensure service levels and standards are maintained.▪ Draft, file, and maintain vendor contracts, certificates of insurance, and W-9 forms▪ Assist with project management for tenant and building improvements. Develop scope, gather proposals, monitor job progress, punch-list, and final inspection.▪ First line contact for tenant requests and inquiries. Respond to complaints, maintenance requests, key management and access control updates. Clarify lease terms and billing/account queries.▪ Respond to Emergency calls, working with first responders and arranging restoration services and security as needed.

Oakland, California, Us

▪ Assist the Director of Real Estate Operations with managing a 920,000 square foot portfolio of light industrial and office properties.▪ Create budgets and half yearly reforecasts. Assist in creating leasing assumptions.▪ Produce month end financial reports including variance comments and present at monthly financial review meetings.▪ Lease administration support including abstracting, lease file maintenance and move-out documentation/accounting. ▪ Process invoices in Yardi Payscan. Assemble invoice support documents such as lien releases and estimates. Ensure consistent and descriptive GL descriptions, and timely invoice entry.▪ Collect and maintain certificates of insurance for tenants, ensuring compliance with lease terms.▪ Assist in CAM reconciliation including lease audit/documentation of base years, amortization periods and expense exclusions.▪ Assess building maintenance needs, direct vendors in completing repairs, and coordinate regular preventative maintenance services.▪ Perform regular site walks to ensure service levels and standards are maintained.▪ Draft, file, and maintain vendor contracts, certificates of insurance, and W-9 forms▪ First line contact for tenant requests and inquiries. Respond to complaints, maintenance requests, key management and access control updates. Clarify lease terms and billing/account queries.▪ Respond to Emergency calls, working with first responders and arranging restoration services and security as needed.

Austin, Tx, Us

▪ Provide administrative and accounting support for data center properties owned and operated by a public REIT.▪ Pay expenses including AP entry in Coupa procurement system and Yardi accounting system.▪ Assist vendors with billing issues, change requests, and new vendor account setup.▪ Provide accurate monthly expense accruals to property accounting team.▪ Create annual budgets and quarterly reforecasts.▪ Produce monthly budget variance reports for the asset management team.▪ Work with lease administration team to ensure accuracy and timely activation of tenant leases/license agreements.▪ Collect and ensure compliance of certificates of insurance for over 150 tenants.▪ Create purchase orders and monitor ongoing projects and expenses.▪ Present weekly AR reports to asset management team and assist in collections.▪ Prepare manual billing for customer non-recurring charges and perform monthly Yardi commercial billing and tenant invoicing.▪ Assist in data collection and reporting for annual audits.

San Francisco, California, Us

▪ Performed AP and AR administration for the private owner and operator of five data center properties.▪ Provided assistance to vendors regarding AP related issues▪ Performed reconciliation audit between Skyline accounting system and proprietary sales system.▪ Maintained vendor database in Skyline and processed 1099s yearly during tax season.▪ Created and tracked purchase orders.▪ Assisted Property Accountants and Controller with data collection and reporting for audits.▪ Applied cash receipts, provided aging reports to Controller, and performed collections.