Responsible for full cycle accounts payable for all locations (Tulsa, Oklahoma City, Perry, and Muskogee, Oklahoma, Central and Northwest Arkansas, Calhoun, Mississippi, and Fort Myers, Florida)Prep invoices with proper job or necessary backup/purchase orders, scan and route to appropriate reviewer resolving invoice and/or routing issuesDaily posting of AP batches verifying vendor and amountsProcess monthly recurring invoicesWeekly disbursements ie, Check, ACH and virtual credit card check runs, verifying vendor name and totalsAudit open credits, requesting refund checks accordinglyReconcile vendor statements, resolving issues in regards to statement balances, missing invoices, and unapplied paymentsSet up new charge accounts, adding new vendors into accounting software making sure there is a W9 for all vendors as well as setting vendors up for virtual card or ACH deposit, updating new banking information as requested by vendorReconcile hotel invoices against per diem report before processing for payment, working with project manager regarding incorrect per diem paid.Reconcile virtual credit cards resolving issues with declined and/or unprocessed cardsProcess employee expense reports verify recieptsMonthly and yearly closing including 1099 processingSubmit journal entriesPetty cash reconciliationResponsible for making executive and employee travel arrangements - flights, hotel, car rentalAssist President with various record keeping projects including reconciling receipts for reimbursementResponsible for planning corporate events as well as executive and employee meetingsPayroll backup - Responsible for verification of timesheets, payroll entry, vacation requests, and new hire paperworkBackup receptionCharity Committee member (American Heart Association, American Cancer society, Relay for life and Day of Caring)

Verify, code and enter PO and non-PO invoices into the accounting system.Process employee expense reports, verify expenses are within the company guidelines, correct errors, and question abnormal expenses.Process weekly payment disbursements.Reconcile vendor statements resolving issues in regards to statement balances, missing invoices and unapplied payments.Participate in monthly general ledger closing procedures including AP accrual and journal entries.Back up Cost Accountant.Analize Purchase Price Variance report.Fixed AssetsDepreciationParticipate in monthly inventory cycle counts.Participate in full inventory counts semi-annually, making adjustments to quantity on hand as necessary.Accounts Receivable - Apply cash payments to customer accounts, bad debt write off, manage open AR reports and follow up with customers with past due invoices.Back up Payroll - Responsible for timesheet reconciliation , labor reporting, garnishments, and vacation requests.Back up reception