Selena S. Email & Phone Number

United States

Manage budget entry and mid-year review in accounting software (Abila).Manage and complete all tasks of the accounts receivable workflow by managing contract and grant-related invoicing, invoice creation, and payment receipt entries and tracking.Manage and complete all tasks of the accounts payable workflow including credit cards.Performs data entry, ensures coding accuracy, and tracks bill payment. Review entries if performed by another member of the team.Oversee and supports the Accounts Payable function and staff reimbursements ensuring expenditures are in accordance with governing laws, regulations, procedures and approved budgets.Enters all credit card transactions, collects and files receipts.Enters walk-in payments in accounting program.Supports preparation of all files for annual audit.Works with vendors over the phone or in person regarding statements and invoices; answer any questions or concerns vendors may have regarding payments, services or any related issues.Reconcile accounting database revenue with donor database revenue.Process all invoices and reimbursements (prepares checks, codes expenses, files).Prepare month-end journal entries relating to payroll data, reviewing EFT entries from bank statements, credit card deposit reconciliations, and other adjusting entries as necessary.

Created and updated monthly expense reports. Processed departmental invoices, employee reimbursements, check requests, cash receipts, and vendor statements. Reviewed and coded financial information. Reviewed and filed payroll documents. Participated in quarterly and fiscal closes. Oversaw and checked for accuracy in financial, vineyard management, inventories, and personnel spreadsheets. Supported Human Resources department by finding potential candidates, completing on-boarding paperwork, conducted orientations, audited payroll, and guaranteed timecards were signed, PTO balances were available, maintained records and information. Processed bi-weekly payroll input, audit, distribution of time cards and confirmation of accuracy in AgCode software. Updated both manual and electronic personnel records such as wages, addresses, and contact information. Maintained employee information by entering changed wages and employment status change forms. Provides secretarial support by entering, formatting, and printing information. Maintains employee confidence and protects confidential information. Maintains high moral by serving employees to high organizational standards. Assist Managers and Supervisors in preparing incident reports. Supported Human Resources with the annual open enrollment benefits elections by printing documents, explaining options, and assisted with the completion of enrollment forms. Assisted Management in the completion of annual performance reviews. Oversaw the Monthly Check of the office and Crew Foreman AED's, Safety Equipment, and Safety Trainings.Analyzed department spending to formulate a baseline of department stock. Coordinated lunches and department celebrations. Managed and replenished the office supplies. Supervised the conference room as well as Outlook calendar for meeting requests and Safety Training invitations.

Apply problem solving skills to resolve customer inquires, disputes, and escalate using the appropriate channels when necessary. Answer a high call volume daily utilizing a courteous and professional manner to collect information and identify customer needs. Meet and exceed daily productivity goals, including assisting with walk-in client orders and fulfillment and consistently earned customer satisfaction. Provide customer assistance with shipments, orders, and sign-ups. Manage the winery’s general email accounts and CRM email queues. Maintain a check log of incoming payments. Monitor and order office supplies and materials. Create and maintain client records through internal systems and create reports.

Napa, Ca

Assisted the owner in planning events that consisted of food preparation, decorations, and guest’s needs. Used prior food handler experience to serve clients and prepare meals. Organized activities, crafts, and games to play during the event.

Napa, Ca

Sanitized, stocked, and organized shelves.Provided product recommendations and substitute alternatives. Developed displays and ensured correct pricing.

Napa, Ca

Created an assortment of drinks for customers.Restocked and sanitized the work area.Worked with a POS system to process customer's merchandise. Provided reccomendations of foods and beverages.

Bachelor'S Degree, Business Administration And Management, General

Activities and Societies: Sigma Pi Alpha Sorority Inc., Management club, Dean's List

Associate'S Degree, Business Administration And Management, General