As ASITE and Aconex administrator prepare project configuration procedure and coordinate with ASITE and Aconex (Oracle) team to configure new Project CascadesAs ASITE, Aconex and Share point administrator create workflow based on Document control procedure, create username and grant access to the Corporate/Project team and add the required meta dataAs ASITE admin create variable forms as per Project requirement and implement the sameProviding DCC training and development to the Project team and Aconex / SharePoint training to Project teamDetermine, administers and instigate document control requirements, archiving and company-controlled documents in accordance with company requirements and provisions to meet company’s internal and external needs.Develops, improves and monitors procedures to control and maintain the process of corporate commitment documentation and related approvals (i.e. workflows, document retention policy, archive procedures, EDMS structure etc.).Control quality of submittals, transmittals and other types of documentations through functional audits across project document controllers.Supervise staff in function across company business units and projects in accordance with company policies and procedures. Manages, monitor and supervise the control of records in reference to ISO requirements.Prepares reports in relationto document management across the business units on a weekly and monthly basis.Ensures subordinates adhere to defined internal controls and quality standards. Certifies that records and information are in compliance with company records management policies and guidelines.

Receive technical documents/drawings and distribute as per Document Distribution Matrix (DDM) for review of Task Force and Construction Team, monitor the review cycle as per the classification of Documents and alert owners in possession of due/overdue technical documents/drawings.Establish and update the online EDMS and Database Management System in Assai and of action logs listed for all documents for review as Closed, Open or InfoMonitor the timely submission of documents as per contractual requirements from contractors/ suppliers with regard to the construction, modification of the facility and ensure the timely updating of facility documents in accordance with facility modification and change.Routine filing, registration of drawing/technical data and collation of technical data for updating by engineers. Hard copies of Project Live Technical Documents/Drawings are filed separately for each discipline, by sub-group, sequential and sheet number typically. Stamp Superseded documentation and filed with the live/current documentation during the lifetime of the Project for reference purposes.Interface with the vendor and obtain the descriptions necessary to be provided in the Vendor Document Register. (e.g. date of submittal, vendor document number, number of vendor revisions. Also maintain file for the attached purchase orders from the vendor on receipt of the vendor documents along with the reference of the transmittals distribute to the respective engineers and quality engineers for review.Ensure systematic archiving of back up hard copies and electronic copies of documents and database system

Receive technical documents/drawings and distribute as per Document Distribution Matrix (DDM) for review of Task Force and Construction Team, monitor the review cycle as per the classification of Documents and alert owners in possession of due/overdue technical documents/drawings.Establish and update the online EDMS and Database Management System in Assai and of action logs listed for all documents for review as Closed, Open or InfoMonitor the timely submission of documents as per contractual requirements from contractors/ suppliers with regard to the construction, modification of the facility and ensure the timely updating of facility documents in accordance with facility modification and change.Routine filing, registration of drawing/technical data and collation of technical data for updating by engineers. Hard copies of Project Live Technical Documents/Drawings are filed separately for each discipline, by sub-group, sequential and sheet number typically. Stamp Superseded documentation and filed with the live/current documentation during the lifetime of the Project for reference purposes.Interface with the vendor and obtain the descriptions necessary to be provided in the Vendor Document Register. (e.g. date of submittal, vendor document number, number of vendor revisions. Also maintain file for the attached purchase orders from the vendor on receipt of the vendor documents along with the reference of the transmittals distribute to the respective engineers and quality engineers for review.Ensure systematic archiving of back up hard copies and electronic copies of documents and database system

Establish and coordinate schedule for creating databases for tracking all technical and non-technical documents and provide status update on a regular basis. Receive, check, accurately record into company internal document control system and distribute all project drawings and documentation efficiently and expeditiously as requested by engineers. This must be done per agreed Project and Corporate ProceduresCompile compilation of final project dossiers, as built portfolios and archiving. Produce exception reports on late documentation for management reviewMonitor progress of in-house and Client reviews of technical data. Where required, input progress information (received from discipline engineers) accurately at regular intervals as specified by the projectProduce reports on documentation and progress as requested. Ensure that hard copy and electronic record files as required are maintained in good order to comply with QA requirementsAccurately process and record all technical documentation in accordance with agreed procedures. Maintain effective organization and storage of documents and informationResponsible for the file numbering, Control of the Master File and Index, Control on access to the filing system, Control of document reproduction and distribution, Regular updating, Complete trail of each document, Retrieval of information and documentation, Control over all correspondence, drawings and documents within the system and log of control copies issued.To maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability. To maintain the files and control logs as required by the project.Responsible for proper upkeep of all documents pertaining to project correspondences between the clients and the vendors including all technical, non-technical, vendor, construction and final project dossiers.Worked in ISO 9001:2008(QMS), 14001:2004 (Environmental), OHSAS (18001:2007).

Receive technical documents/drawings and distribute as per Document Distribution Matrix (DDM) for review of Task Force and Construction Team, monitor the review cycle as per the classification of Documents and alert owners in possession of due/overdue technical documents/drawings.Establish and update the online EDMS and Database Management System in Assai and of action logs listed for all documents for review as Closed, Open or InfoMonitor the timely submission of documents as per contractual requirements from contractors/ suppliers with regard to the construction, modification of the facility and ensure the timely updating of facility documents in accordance with facility modification and change.Routine filing, registration of drawing/technical data and collation of technical data for updating by engineers. Hard copies of Project Live Technical Documents/Drawings are filed separately for each discipline, by sub-group, sequential and sheet number typically. Stamp Superseded documentation and filed with the live/current documentation during the lifetime of the Project for reference purposes.Interface with the vendor and obtain the descriptions necessary to be provided in the Vendor Document Register. (e.g. date of submittal, vendor document number, number of vendor revisions. Also maintain file for the attached purchase orders from the vendor on receipt of the vendor documents along with the reference of the transmittals distribute to the respective engineers and quality engineers for review.Ensure systematic archiving of back up hard copies and electronic copies of documents and database system