- Ensure the smooth administration of annual general meetings, board and committee meetings, including the arrangement of seating, uploading of materials, printing of documents, booking of venues and ensuring relevant technical support is rendered by relevant departments to support the smooth execution of the meetings- Maintain the Board software to ensure accurate upload of materials and peripheral requirement to keep the Board members informed on latest update or any ad-hoc requirement as and when needed- Support the corporate secretarial team on all administrative and coordination requirement needed to ensure the smooth running of all activities required for the function to work effectively. This will include handling of payments, claims, invoices for the team in support of the Directors; managing of logistics essential to facilitate the meetings; arranging ad-hoc educational events to facilitate Director’s continuous improvement; and coordinate key administrative tasks to ensure the Board and the corporate secretariat team gets well supported.- Support the team to coordinate the administration day-to-day corporate secretarial matters in support of Board, Board committee, and group management meetings- Responsible for administration and maintenance of the Board software, including the technical coordination with the vendor and the regular renewal of licenses- Support the senior manager for all in-housing corporate secretarial: ACRA bizfile, general SGX announcement- Record, draft and write minutes for all Operating Committee meetings

• Greet employees, visitors and guests;• Handle mails and deliveries;• General office chores such as maintaining staff break room / storage / cabinets and arranging training room;• Inventory check for stationery, office supply, IT equipment and corporate give-away;• Stationery / Office supply / Business card order;• Process invoice and liaise with Finance department and vendors• Assist with any internal catering;• Preparation for new hires i.e. workstation, access card, name plate, welcome email and telephone directory;• Office maintenance support incl. communication with landlord, contractors and suppliers;• Arrange flight, hotel and travel document subjected to company travel guidelines;• Report IT & Telephone issues to Helpdesk;• Image and set-up PCs;• Document management;• Support in visa application for colleagues in local office as well as for visitors from abroad• Other clerical and administrative support as required by Office Manager.

-Responsible for claims management of the sales consultants. Ensure that claims are submitted on a timely manner.-AML checks for policy management team

 Providing secretarial and administrative support to the corporate secretarial team. Maintain filing and archive systems. Filing, updating and maintaining statutory registers and minute books. Handling of mails, phone calls, faxes, photocopying, scanning, extracting, tagging, updating and couriering of documents, database and agreement files and folders and management of all documents and coordinating of instructions and documentations as requested by in-house departments of the Group’s subsidiaries. Coordinating and arranging for resolutions, minutes and documents to be signed by directors/external parties and follow up on status. Liaising with external service providers eg. secretarial agents from different jurisdictions and legal counsels and auditors in coordination of instructions and documentations. Assisting the corporate secretarial team in all corporate secretarial functions and ad hoc administrative duties as assigned from time to time such as preparing routine board resolutions, KYC documents. Coordinating and liaising with external service providers and in-house departments from other countries in relation to the notarization and legalization requests. Assisting the corporate secretarial team in the administrative support in relating to annual filings of XBRL accounts and annual returns and filing extensions, if required, for the Group’s subsidiaries. Assist the corporate secretarial team in keying, updating external service providers’ invoices into the in-house JDE and Concur systems, advising the status of the payments and processing of reimbursement of claims.

 General administrative duties and ensure office is neat and tidy. Purchase office stationery and other supplies when required. Handling expenses of all employees. Attend to phone calls. Preparation and processing of payroll excluding CPF submission. Maintain office equipment. Process all external vendors’ invoices and make payments promptly. Preparation of invoices to be billed to client on a monthly basis.  Bank visits and deposit of cheque. Gather and compile information, layout plans, photos etc to feature the projects/works of houses designed by the Architects on magazines or internet. Other ad-hoc duties as assigned.

 Travel arrangements - Arrange flight/hotel bookings, travel itinerary and all travel logistics.  Screening of visitor/telephone calls.  Organise and maintain files, correspondence and records, including follow up systems.  Handling internal/external correspondence (where needed).  Coordinate internal and external visitor events and conferences.  Set up and organisation of Team Offsite workshops, town halls etc. Booking of team dinners, printing & publication of presentation packs.  Process all travel and entertainment expenses promptly and accurately. Preparation of invoices.

 Answers incoming telephone calls. Welcomes on-site visitors. Also, offers beverages and shows visitors to appropriate areas, when required. Updates and maintains appointments and calendars, as needed. Receives, sorts and routes mail to employee mailboxes. Maintains postage/shipping machines and assists with all shipping. Creates corporate templates and prints fax cover sheets, memos, correspondence, reports and other documents when necessary. Maintains organization of mailroom and copy room. Performs other administrative or related duties as needed, such as filing, photocopying/collating, internet research and other related duties. Orders, take deliveries and organizes supplies of pantry items, stationeries etc.  Liaise with cleaning company on the general maintenance and cleanliness of the office premises, as well as the office cleaner’s cleaning program/schedule. Act as the main contact for the Office of the Building. Handles invoices/purchase orders with vendors and the Accounts Payable team. Assisted in the Singapore office modifications – act as the liaison between my manager and contractors and supported the intra office move during the construction period from July to August 2012. Any other administrative duties. Responsible for staff birthday cards and cakes Manages the Corporate gift program. Prepares employment certification letters for employees. Organize company events – Philanthropy, Christmas dinner, Family Day, Chinese New Year lunch and gatherings etc. Application and termination of Employment Pass etc. Maintain individual AP employees file. Assist HR in sourcing training providers. Any other HR administrative duties. CRM updates for meetings and business cards. Answering his office phone calls whenever he is not in office. Assisting to create and send calendar invite to his team on client/sales events. Assisting Country Manager his client/Sales events and travel expenses.