Sergio C. Email & Phone Number

London, United Kingdom

London, United Kingdom

OFFICE ADMINISTRATIONAssist MD where requiredManage calendar and send out invites for meetingsCo-ordinate Board members and arrange meetings (up to 20 people at a time)Take accurate minutes at all internal meetings as well as at AGMs + EGMs Maintain and update Pipedrive contact databaseUpdate the website via CMSBook and log all taxis and couriers Maintain and update drives and drive logResponsible for raising, sending and filing invoices and credit notes in line with procedureExport spreadsheets from the entry and ticketing system for accountants Sales LogCross check all detail on Sales Log is correct and answer any queries from MD or accountantsChase payments for all creditorsManage Petty Cash and Credit Card receiptsPrepare quarterly deliverables for accountant for VAT following procedure and to deadlineSend Mailchimp e-commsLoad films onto Vimeo/YoutubeUpdate the company Bible with reference documents and informationSHOW ADMINISTRATIONAssist with customer service queries during Call for Entry if requiredOrganise and assist at the judging events and manage the co-ordination of all judgesCreate and distribute Call Sheets for judging days Concatenate results into shortlistsOrder the show awards and duplicate awardsLog ticket delivery information and dietariesPlace orders for show related items and manage deliveryWork backstage on the show nightAdd show photos and walk-up names to the website after the showAssist with updating show statisticsOFFICE MANAGEMENTResponsible for ensuring the office and contents are maintained at a high standardUpdate company passwords after the showEnsure that Dropbox is backed up on a monthly basis Liaise with IT contractor to ensure adequate IT is in place for the efficient running of the company Update stationery and kitchen supplies and manage office cleanerClean office and follow council rubbish disposal processCommunicate with landlord and update them on any problems

London, United Kingdom

• Managing the promotion of events using the company’s website, social media and email marketing tools.• Organising small to medium size events, activities and location.• Managing event registrations, conference receipts, and payments as well as event materials including programme agendas, delegate lists, badges, signage, etc.• Reviewing, and reporting on, delegate feedback of Multilaw events.• Preparing and formatting statistical reports, correspondence and presentations to the company’s standard.• Assisting with member communications.• Managing the referral reporting process between members.• Producing and managing invoices for annual subscriptions and new members as well as processing payments when received.• Maintaining accurate and timely accounting of membership fees, conference payments and other revenue.• Ensuring the smooth running of all administrative aspects of the company’s office including the facilitation of communication to members initiated through the website or directly by email.• Coordinating meetings, conference calls, appointments and travel arrangements for staff and key officers of Multilaw.• General office duties including ordering offices supplies, mail distribution, database management, filing, proofreading, photocopying, printing, packing.• Providing administrative support for various projects as and when required.I contribute fully to the smooth running of Multilaw, towards its objective of assisting and supporting its member firms in the development and improvement of their practices and services to clients, by providing a wide range of administrative and office support activities for the staff and officers of Multilaw to facilitate the efficient operation of the Association.

London, United Kingdom

• Arranging, booking and managing meetings/consultations for 5 lawyers within the firm. Constant updating of the calendar for the office personnel and creation of agendas upon request for client meetings, court hearings and business trips. Organizing operational team travel including travel schedules and bookings and organization of events. Creation/update or alteration of presentations to be used in events or presentations and meetings.• Meeting and greeting of all Firm’s clients; being the first point of contact for clients contacting the team/services and responding appropriately and directing enquiries to appropriate sources.• Answering and screening all phone calls/retrieving messages and forwarding to appropriate personnel promptly and efficiently. • Creation of client’s profiles and taking payments for services and products. Carrying out background research and presenting findings. Assistance to Firm’s two Senior Partners in preparation of Client’s files, briefs and court papers. • Managing (electronic) filing systems for the Firm and ensuring records and files are maintained and kept up to date. Responsible for general database management. • Undertaking any other duties or responsibilities as required by the line managers.

Education record

Education record