Sessie R. Rahman Email & Phone Number

San Francisco, Ca, Us

San Francisco, California, United States

San Francisco, California, United States

Napa, Ca

The Office Manager position is a full time salaried administrative role that encompasses a wide range of responsibilities including: • Own and manage relationships with local hotel and restaurant managers to arrange low negotiated rates and direct billing accounts• Coordinate various office events such as All Hands Meetings, holiday party, employee recognition events, off-site meetings, BOD meetings, team building events and strategic planning meetings, paying attention to allotted budget for each• Develop, maintain and document processes and procedures related to supplies, equipment, kitchen, snacks, trash, keys etc.• Onsite administrator for WebEx conferencing services• Document administrative processes and procedures • Space planning• Manage office moves between locations depending on ever evolving business needs• Manage facilities support personnel• Primary contact for office maintenance (cleaning, grounds, repairs as required)• Manage relationships and negotiate contracts with facility related vendor and service providers (janitorial, office equipment, pest control, office supply providers, confidential shredding)• Lead VISICON Safety Committee as Safety Coordinator to ensure a safe and compliant work environment for all employees

Science Center Drive, San Diego, Ca

Provide administrative support to the Vice President of Quality and departments that fall under the Quality organization.Responsibilities:• Weekly Metrics tracking, compiling and distribution of the following: Change Controls, CAPAs (Corrective and Preventative Actions), IRs (Investigation Reports) and Periodic Reviews• Change Control Board Administrator• Provide prep support for FDA/MHRA/Internal/Third Party Audits or Investigations• Assist with Audit/Investigations activities• Coordinator of the Monthly Management Meeting• Manage, draft and edit Quality Agreements using GDP (Good Documentation Practices)• Assist with eDMS (electronic Document Management System) migration project• Assist in the development of administrative processes and procedures• Provide support to the documentation team• SOP (Standard Operating Procedure) review, formatting and editing• Communicate effectively with multiple departments to plan meetings and complete projects • Meeting and event coordination• Coordinate Domestic/International travel arrangements for VP Quality and employees from Quality Control• Expense reports for VP of Quality as well as employees within the Quality Department• Other duties as requested

Handle multifaceted clerical tasks as the assistant to the General Manager, Controller and other departments within the company as needed. Quickly became a trusted assistant known for "can-do" attitude, flexibility and high-quality work. Responsibilities:Communicate effectively with multiple departments to plan meetings and complete projects Manage org charts, phone lists, evacuation lists using MS Visio and MS ExcelManage Training Database: create user instructions and manage data input; provide training to leads and managersMember of the Facilities Perception Team, Ergonomics Evaluation Team, Chair of the Recreations CommitteeEditor of the Monthly Company Newsletter using MS PublisherCoordinator of bi-monthly skip-level meetings using OutlookWellness Coordinator, ACE Site Administrator, Lunch and Learn OrganizerCoordinate monthly process Improvement meetings and off-site meetingsPlan and coordinate several employee appreciation events, which include vendor selection and management and budgetingDeveloped and implemented Wellness Program - timeline and budgetDeveloped and implemented a new employee on-boarding process including pre-start date checklists for management and new employee checklists for new hireI-9 VerificationAssist various departments such as HR, ACE, Finance, Quality & EH&S (ACE = a process improvement operating system)Assist with recruiting activities such as, writing job descriptions, job posting management, resume review, interview scheduling, candidate assessment coordinationPerformed at least 3 ISO Audits per year per ISO 9001/2008Manage office supply orders for all departmentsHighlightsEarning excellent marks on performance reviews, with recognition for excellence in areas including work volume, accuracy and quality; ability to learn and master new concepts; positive work ethic; and commitment to providing unsurpassed service.