Sandra Grizales Email & Phone Number

Plantation, Fl

• Working with the Syndication team• Preparing Syndication documents for the funding package• Allocation, Rent Assignment, Specification, Pay Proceeds• UCC Filings • Updating insurance certificates • Organizing and performing a wide range of administrative tasks • Screens and routes incoming calls, emails, mail, and re-routes or responds independently when possible. • Manage calendars, including organizing /scheduling team meetings and conference calls.• Prepare correspondence and executive audience-quality PowerPoint, Prezi and other monthly senior level operating reports or 1-time presentations, sourcing data and graphics to enhance the message• Assists in budget management/reconciliation; organizes and maintains files.• Assist team members in time & attendance reporting and leaders in making office arrangements, new employee set-up and equipment/asset collection for exiting employees.• Assist in developing arrangements and communications for client visits that enhance the customer experience.• Arrange programs, offsite events, and company conferences. Identifies location, designs and manages invitations, makes speaker travel and logistics arrangements, oversees vendor’s site personnel, manages event budget, contributes ideas for program content. Performs or oversees computer and audio-visual technology support needs for events.• Arrange complex and detailed travel plans and itineraries and prepares expense reports.• Track key project progress, following up on delegated tasks and assignments for status and completion.• Perform tasks that support the team’s supply needs and purchase, including ordering, paying bills, maintaining the inventory of basic supplies, etc.

Boca Raton, Fl

• Provided administrative support to Division Executive - IT Infrastructure and IT Infrastructure team• Arranged travel itineraries for Division Executive and IT Infrastructure team• Maintained calendars for Division Executive & Direct Reports• Organized internal meetings for Division Executive• Coordinated all aspects of off-site meeting for the department• Prepared and submitted expense reports for Division Executive and IT Infrastructure team• Ordered department supplies as needed.• Managed the set up of video conference calls for the entire company

Ft. Lauderdale, Fl

• Provided administrative support to CIO, CTO and IT Executive Team• Arranged travel itineraries for Executives (CIO, CTO) (Business and Personal)• Organized internal and external meetings for CIO and CTO• Maintained calendars for CIO and CTO • Coordinated all aspects of off-site meetings for the department • Administered weekly schedules for all the executives (from the CEO to Senior VP’s)• Prepared and submitted expense reports for executive team• Ordered department supplies as needed

Boca Raton, Fl

Administrative Assistant, VP Sales • Supported VP of Sales and the Sales department of the South East Region• Maintained VP’s and Sales team calendars • Organized travel arrangements for VP & Sales team (6 in the team)• Coordinated arrangements for multiple trade shows in the US throughout the year• Planned and executed highly regarded events for corporate customers• Prepared weekly reports for VP of Sales and monthly reports for the Regional Director.• Prepared and submitted weekly orders of up to $1 million dollars and tracked said orders up to completion • Ordered office supplies as neededAdministrative Assistant, Finance Dept. • Maintained credit card and files from customers• Managed daily bank deposits, processed customer credit card payments, posting daily cash in the GEAC system • Administered all credit references on potential customers.• Maintained and filed all customer contractsAdministrative Assistant, Operation Customer Transitions • Supported VP of Operations• Maintained & filed all client contracts• Made travel arrangements for VP of Operation• Weekly reports of maintained on machines• Ordered department supplies as needed

Ft. Lauderdale, Fl

Administrative Assistant, Sales and Marketing Regional Office • Generated marketing presentations for major company clients resulting in increased business from major companies including Compaq and HP.• Organized conferences and tradeshows by developing its agendas and coordinating all reservations.• Produce and maintained database for customs importation and exportations requirements and guidelines of 47 countries in Latin American and Caribbean.• Worked in team to document and circulate operational policies and procedures to ensure compliance in multiple locations around the world.• Created and maintained monthly reports for 28 Network Global Accounts for the Latin America Region.• Developed database for all shipments leaving our department and updated daily.Customer Service Agent • Worked directly with customers and vendors by telephone solving problems and researching claims.• Completed management reports to ensure accurate information related to company needs.• Processed transport collects shipments, and tracked and traced international and domestic shipments.• Provided data entry for arrival and departure of more than 200 shipments per day.